Data/Document Specialist

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><br></p><p style=\"margin-bottom:11px;\" id=\"isPasted\"><span style=\"font-size:11pt;\"><span style=\"line-height:normal;\"><span style=\"font-family: verdana, sans-serif; font-size: 14px;\"><strong>Coates Field Service, Inc</strong>. is seeking a highly motivated <strong>Data/Document Specialist</strong> for a position located in our <strong>Oklahoma City, OK</strong> Centralized Operations Center. The successful candidate will have advanced computer skills and be well-versed in database entry and reporting, cloud file sharing applications, easement, and land acquisition documents, understanding and applying the basics of surface title reports, reading and interpreting design plans, and producing accurate deliverables on short notice. This full-time will report to our Centralized Operations in Oklahoma City, OK.&nbsp;</span></span></span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size: 14px;\"><span style=\"line-height: normal; font-family: verdana, sans-serif;\">This position has the potential for a hybrid remote and on-site work schedule, with initial training in person at our office. Local candidates are encouraged to apply.&nbsp;</span></span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size: 14px;\"><span style=\"line-height: normal; font-family: verdana, sans-serif;\"><strong>Primary Job Duties &amp; Responsibilities:&nbsp;</strong></span></span></p><ul><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Responsible for data maintenance in the project database, including generating accurate reports, bulk data manipulation, and dissemination</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Analyzes legal documents to assure that all have been properly executed and notarized</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Reads design plans/sketches to understand land rights needed</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Reviews title information to create easements and other land acquisition documents accurately</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Responsible for final internal quality control of easement documents and the filing of original documents in right of way records systems and county clerk electronic filing systems</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Creates and processes large quantities of both inbound and outbound mail</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Identifies concerns with title information and refers these to appropriate client representative and/or legal counsel</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies</span></li></ul><p style=\"margin-bottom:11px;\"><span style=\"font-size: 14px;\"><span style=\"line-height: normal; font-family: verdana, sans-serif;\"><strong>Minimum Requirements:</strong></span></span></p><ul><li style=\"margin-bottom: 11px; margin-left: 8px; font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Undergraduate degree in business, communications, or related field (preferred)</span></li><li style=\"margin-bottom: 11px; margin-left: 8px; font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Experience in Microsoft Office Suite (Excel, Word, Outlook, etc.)</span></li><li style=\"margin-bottom: 11px; margin-left: 8px; font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Ability to read title reports</span></li><li style=\"margin-bottom: 11px; margin-left: 8px; font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">General understanding of design sketches and legal descriptions</span></li></ul><p style=\"margin-bottom:11px;\"><span style=\"font-size: 14px;\"><span style=\"line-height: normal; font-family: verdana, sans-serif;\"><strong>Specialized knowledge/education required:</strong></span></span></p><ul><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Knowledge of land and right of way acquisition processes and documentation, including the process of optioning land rights</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses, etc.</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc. beneficial</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Knowledge of cloud-based applications such as OneDrive or similar cloud based applications</span></li><li style=\"font-size: 14px; font-family: verdana, sans-serif;\"><span style=\"line-height:normal;\">Meticulous attention to detail</span></li></ul><p style=\"margin-bottom:11px;\"><span style=\"font-size: 16px;\">Data/Document Specialists typically are attorneys, paralegals, experienced land technicians, college graduates with degrees in business, communications, or related fields, land-men or former right of way and land professionals employed by pipeline, power or communication companies, engineering firms or government agencies specializing in land development. They also have additional training in database and land management software systems and applicable courses provided by the International Right of Way Association. Document Specialists must be confident in making decisions based on their combined knowledge and education.</span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size: 14px;\"><span style=\"line-height: normal; font-family: verdana, sans-serif;\"><strong>Who We Are:&nbsp;</strong></span></span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size: 14px; font-family: verdana, sans-serif;\">Coates has a 75-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right of way services our clients need, when and where they need us.</span></span></span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size: 14px; font-family: verdana, sans-serif;\">Coates is committed to rewarding the loyalty of the national team of Coates&rsquo; Employees. Coates hires the best candidates available for all positions, without regard to the individual&#39;s race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).&nbsp;</span></span></span></p><p style=\"margin-bottom:11px;\"><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-size: 14px; font-family: verdana, sans-serif;\">Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!</span></span></span></p><p><br></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>\n",
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