Administrative Coordinator - Temporary

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  "workplace_type": "on_site",
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{
  "list_job": {
    "id": "42",
    "isRemote": null,
    "location": {
      "city": "Guelph",
      "state": "Ontario"
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    "jobOpeningName": "Administrative Coordinator - Temporary",
    "departmentLabel": "Client Services & Administration",
    "employmentStatusLabel": "Fixed Term"
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  "detail_job_opening": {
    "location": {
      "city": "Guelph",
      "state": "Ontario",
      "postalCode": "N1H 8M1",
      "addressCountry": "Canada"
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    "datePosted": "2026-03-30",
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\">Be part of something bigger. Build with us today — Now, for tomorrow.</span></span><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"><br></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">We are looking for a <span style=\"font-weight: bold\">Temporary</span> <span style=\"font-weight: bold\">Administrative Coordinator</span> with a start date <span style=\"font-weight: bold\">September 8, 2026 </span>to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.” </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Your role:</span></p>\n<p><br></p>\n<p>The Administrative Coordinator provides high-quality client delivery and internal practice support through effective communication, timely and accurate client deliverables, strong judgment and discretion, issue resolution, and continuous improvement. This role partners with internal stakeholders to coordinate workflows, maintain quality and compliance standards, and help enhance the client experience across the client lifecycle (intake, onboarding, service delivery, and ongoing support).</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Communication &amp; Client Service</span></p>\n<ul>\n<li>Support client onboarding by identifying and resolving intake challenges.</li>\n<li>Communicate clearly and professionally in written and verbal formats; tailor communication to the audience and provide appropriate status updates.</li>\n<li>Handle routine inquiries, resolve issues within scope, and escalate when necessary.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Task &amp; Time Management</span></p>\n<ul>\n<li>Provide backup for reception and general admin duties as needed.</li>\n<li>Organize meetings and events.</li>\n<li>Research, collect, and distribute materials for meetings.</li>\n<li>Support month-end billing: time reporting, invoicing, payments, and deposits.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Document Preparation &amp; Quality Assurance</span></p>\n<ul>\n<li>Prepare client correspondence including tax and financial packages.</li>\n<li>Independently prepare organized and accurate client deliverables and materials, ensuring all client-facing documents are thoroughly proofread and quality-checked for accuracy, proper formatting, and completeness prior to distribution.</li>\n<li>Identify potential errors and maintain attention to detail, considering the overall context.</li>\n<li>Update master templates via CaseWare.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Data &amp; Information Management</span></p>\n<ul>\n<li>Keep files organized and compliant, following naming conventions and version control.</li>\n<li>Maintain confidentiality and adhere to privacy and security protocols in handling information and documents.</li>\n<li>Maintain internal database integrity.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Professionalism &amp; Ethics</span></p>\n<ul>\n<li>Uphold ethical standards and exercise sound professional judgment.</li>\n<li>Collaborate effectively with team members and support a positive work environment.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Technical Skills</span></p>\n<ul>\n<li>Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow cybersecurity and secure data handling protocols.</li>\n</ul>\n<ul></ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">What you bring to the table: </span></span><br><br></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Post-secondary education.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Minimum 1 years of relevant experience in administration or client service environment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Strong written and verbal communication skills with professional email etiquette.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Effective task management, prioritization, and deadline adherence.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Attention to detail, quality assurance, and file management.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Good judgment and discretion with sensitive information; privacy and security awareness.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Collaborative and service-oriented approach with stakeholders and clients.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Comfortable with digital platforms and workflows; eager to learn modern technologies.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to manage multiple deliverables efficiently, both autonomously and as part of a team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Professionalism, integrity, tact, and a positive attitude.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Self-directed learner who takes initiative and direction.</span><br><span style=\"font-family: arial, helvetica, sans-serif\"> </span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Job Type: </span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Start Date: September 8, 2026</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Temporary for 12 months with the possibility of an extension.</span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">100% in office</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Your Schedule: </span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></p>\n<ul>\n<li>Monday to Friday, 8:30am–5:00pm and Saturdays in April from 9:00am-1:00pm<br><span style=\"font-family: arial, helvetica, sans-serif\"> </span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.   </span></p>\n<p><br></p>\n<p><em><span style=\"font-family: arial, helvetica, sans-serif\">We are committed to transparency in our hiring process. Please note the following information regarding this job posting:</span></em><br></p>\n<p><em><br></em></p>\n<p><em><span style=\"font-family: arial, helvetica, sans-serif\">Position Status: This job posting is for an existing vacancy within our organization.</span></em><br></p>\n<p><em><br></em></p>\n<p><em><span style=\"font-family: arial, helvetica, sans-serif\">Baker Tilly GWD LLP is an equal opportunity employer. We are committed to building and maintaining an inclusive work environment. We recognize the strength of diversity and encourage applications from all qualified candidates.</span></em></p>\n<p><em><br></em></p>\n<p><em><span style=\"font-family: arial, helvetica, sans-serif\">Accommodation is available to all applicants upon request through our recruitment and selection process.</span></em><br></p>",
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    "jobOpeningShareUrl": "https://bakertillygwd.bamboohr.com/careers/42",
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