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HomeCompaniesCA382F966749E8D17241DC2E78C3B094Bilingual Human Resources Administrative Assistant

Bilingual Human Resources Administrative Assistant

CA382F966749E8D17241DC2E78C3B094 · United Community Center - Milwaukee, WI 53204; 1028 South 9th Street, Milwaukee, WI, 53204, USA · Active · Paycom ATS

Job facts

FieldValue
CompanyCA382F966749E8D17241DC2E78C3B094
TitleBilingual Human Resources Administrative Assistant
Normalized title-
Department / teamAdmin - Clerical
LocationMilwaukee, WI, United States
Work model-
Employment typeFull Time
Salary-
Statusactive
ATS providerPaycom ATS
Posted / first seen2026-06-22 / 2026-06-23
Changed / last seen2026-06-23 / 2026-06-23

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Linked records

CompanyCA382F966749E8D17241DC2E78C3B094
Source8fb05460-40f1-4301-b315-f384db9ae206
ATS providerPaycom ATS

Description

Description POSITION SUMMARY: The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources Director and the overall Human Resources department. This role plays a key part in helping to create and maintain a positive, organized, and productive work environment. The position requires bilingual communication skills in English and Spanish to effectively assist employees and support HR operations. ESSENTIAL DUTIES AND RESPONSABILITIES Respond to routine employee questions regarding HR policies, benefits, and processes; escalate complex matters to appropriate HR staff. Process employment verification requests (employment, FMLA, education, and health-related forms) and maintain related records. Assist with payroll-related administrative tasks, including answering employee questions, maintaining department distribution lists, generating Skylert reports, and contacting staff during payroll processing. Manage time-off administrative tracking by coordinating with supervisors to verify approvals and update blackout dates and holidays. Provide general HR administrative support to employees, including responding to emails, answering phones, completing forms (such as Jury Duty documentation), and providing organizational information. Maintain the HR Director’s calendar; organize appointments and schedule meetings. Assist with new hire orientation and onboarding processes, for employees and volunteers, including preparing badges, entering employee data, processing driver abstracts, assisting with I9s and background checks as needed, and maintaining attendance tracking records. Process volunteer background checks and assist departments with related requests. Serve as a liaison between HR and internal departments or external vendors as needed. Assist the HR Director with departmental initiatives and special projects, including training, professional development, recognition programs, surveys, and procedures. Support planning and execution of HR and organization-wide events, including All Staff meetings, employee events, retirement celebrations, health fairs, and training sessions. Prepare and organize materials and logistics for All Staff meetings. Prepare, document, and maintain HR Senior Staff meeting notes. Coordinate and distribute employee paper checks, birthday cards, Thanksgiving cards, and other recognition items.  Participate in organizational events as needed, including occasional schedule flexibility. Complete purchase orders (POs) and expense vouchers. Support internal and external HR communications. Assist with welcoming visitors and escorting employees or guests from the lobby when needed. Perform general administrative duties such as filing, copying, document preparation, and scheduling as assigned. Maintain accurate and up-to-date HR files, records, and documentation, including personnel files and related correspondence. File all letters and HR documentation in employee personnel files. Maintain the HR file room in an organized manner and ensure documentation is filed correctly. Perform periodic audits of HR files and records to ensure accuracy, completeness, and compliance. Ensure the HR software system and records are accurate, current, and properly maintained. Maintain confidentiality and integrity of all HR records and sensitive information. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Maintains compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews policies and practices to maintain compliance. This includes required and not required audits and reports. Preserves confidentiality of employee medical documentation and files. Maintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits. Participate in organizational events as needed, including occasional schedule flexibility. Performs other duties as assigned. Qualifications Excellent verbal and written communication skills in English and Spanish Professional email and telephone etiquette. Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion. Excellent organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to learn and use HRIS, payroll systems, and HR software.  Strong multitasking and time-management skills. Proactive, reliable, and able to work independently and collaboratively. EDUCATION AND EXPERIENCE: Associate’s degree preferred. Prior administrative or HR office experience preferred. Required: Bilingual in Spanish and English (Spoken and written) PHYSICAL REQUIREMENTS: Prolonged periods of sitting and working on a computer. Ability to lift to 15 pounds occasionally. Ability to move throughout the workplace, including standing, walking, and using stairs. Manual dexterity to operate a computer and perform repetitive tasks such as typing. The work environment noise level is moderate

Full job record

Job ID133d60ae7465754090b725734d8cd6b5b2cb4330
Org ID73f6c27b-3727-4cc5-8d99-a365b5c4d9b0
Source ID8fb05460-40f1-4301-b315-f384db9ae206
Board ID8fb05460-40f1-4301-b315-f384db9ae206
Providerpaycom
Provider Job Key236495
TitleBilingual Human Resources Administrative Assistant
Normalized Title
Statusactive
Activeyes
Location TextUnited Community Center - Milwaukee, WI 53204; 1028 South 9th Street, Milwaukee, WI, 53204, USA
DepartmentAdmin - Clerical
Team
Employment Typefull_time
Workplace Type
Remote Policy
CountryUnited States
RegionWI
CityMilwaukee
Salary RawDescription POSITION SUMMARY: The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources Director and the overall Human Resources department. This role plays a key part in helping to create and maintain a positive, organized, and productive work environment. The position requires bilingual communication skills in English and Spanish to effectively assist employees and support HR operations. ESSENTIAL DUTIES AND RESPONSABILITIES Respond to routine employee questions regarding HR policies, benefits, and processes; escalate complex matters to appropriate HR staff. Process employment verification requests (employment, FMLA, education, and health-related forms) and maintain related records. Assist with payroll-related administrative tasks, including answering employee questions, maintaining department distribution lists, generating Skylert reports, and contacting staff during payroll processing. Manage time-off administrative tracking by coordinating with supervisors to verify approvals and update blackout dates and holidays. Provide general HR administrative support to employees, including responding to emails, answering phones, completing forms (such as Jury Duty documentation), and providing organizational information. Maintain the HR Director’s calendar; organize appointments and schedule meetings. Assist with new hire orientation and onboarding processes, for employees and volunteers, including preparing badges, entering employee data, processing driver abstracts, assisting with I9s and background checks as needed, and maintaining attendance tracking records. Process volunteer background checks and assist departments with related requests. Serve as a liaison between HR and internal departments or external vendors as needed. Assist the HR Director with departmental initiatives and special projects, including training, professional development, recognition programs, surveys, and procedures. Support planning and execution of HR and organization-wide events, including All Staff meetings, employee events, retirement celebrations, health fairs, and training sessions. Prepare and organize materials and logistics for All Staff meetings. Prepare, document, and maintain HR Senior Staff meeting notes. Coordinate and distribute employee paper checks, birthday cards, Thanksgiving cards, and other recognition items.  Participate in organizational events as needed, including occasional schedule flexibility. Complete purchase orders (POs) and expense vouchers. Support internal and external HR communications. Assist with welcoming visitors and escorting employees or guests from the lobby when needed. Perform general administrative duties such as filing, copying, document preparation, and scheduling as assigned. Maintain accurate and up-to-date HR files, records, and documentation, including personnel files and related correspondence. File all letters and HR documentation in employee personnel files. Maintain the HR file room in an organized manner and ensure documentation is filed correctly. Perform periodic audits of HR files and records to ensure accuracy, completeness, and compliance. Ensure the HR software system and records are accurate, current, and properly maintained. Maintain confidentiality and integrity of all HR records and sensitive information. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Maintains compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews policies and practices to maintain compliance. This includes required and not required audits and reports. Preserves confidentiality of employee medical documentation and files. Maintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits. Participate in organizational events as needed, including occasional schedule flexibility. Performs other duties as assigned. Qualifications Excellent verbal and written communication skills in English and Spanish Professional email and telephone etiquette. Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion. Excellent organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to learn and use HRIS, payroll systems, and HR software.  Strong multitasking and time-management skills. Proactive, reliable, and able to work independently and collaboratively. EDUCATION AND EXPERIENCE: Associate’s degree preferred. Prior administrative or HR office experience preferred. Required: Bilingual in Spanish and English (Spoken and written) PHYSICAL REQUIREMENTS: Prolonged periods of sitting and working on a computer. Ability to lift to 15 pounds occasionally. Ability to move throughout the workplace, including standing, walking, and using stairs. Manual dexterity to operate a computer and perform repetitive tasks such as typing. The work environment noise level is moderate
Salary Min
Salary Max
Salary Currency
Salary Periodhour
Source URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=236495&clientkey=CA382F966749E8D17241DC2E78C3B094
Apply URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=236495&clientkey=CA382F966749E8D17241DC2E78C3B094
First Seen At2026-06-23 08:57:11Z
Last Seen At2026-06-23 08:57:11Z
Last Checked At2026-06-23 08:57:11Z
Last Changed At2026-06-23 08:57:11Z
Inactive At
Source Posted At2026-06-22 00:00:00Z
Source Updated At
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=CA382F966749E8D17241DC2E78C3B094/date=2026-06-23/2026-06-23T08-57-08-601Z-0209295163991b9084cbae5e6561ad09ee2f143a3b47076604f3c5d6cf5d90f4.json
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This includes required and not required audits and reports.\\n\\tPreserves confidentiality of employee medical documentation and files.\\n\\tMaintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits.\\n\\tParticipate in organizational events as needed, including occasional schedule flexibility.\\n\\tPerforms other duties as assigned.\\n\\n\\n Qualifications\\n\\tExcellent verbal and written communication skills in English and Spanish \\n\\tProfessional email and telephone etiquette.\\n\\tStrong interpersonal skills with the ability to handle confidential information with professionalism and discretion.\\n\\tExcellent organizational skills and attention to detail.\\n\\tProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\n\\tAbility to learn and use HRIS, payroll systems, and HR software.\\n\\t Strong multitasking and time-management skills.\\n\\tProactive, reliable, and able to work independently and collaboratively.\\n\\n\\n \\n\\nEDUCATION AND EXPERIENCE:\\n\\n \\n\\n\\n\\tAssociate’s degree preferred. \\n\\tPrior administrative or HR office experience preferred.\\n\\tRequired: Bilingual in Spanish and English (Spoken and written)\\n\\n\\nPHYSICAL REQUIREMENTS: \\n\\n\\n\\tProlonged periods of sitting and working on a computer.\\n\\tAbility to lift to 15 pounds occasionally.\\n\\tAbility to move throughout the workplace, including standing, walking, and using stairs.\\n\\tManual dexterity to operate a computer and perform repetitive tasks such as typing.\\n\\tThe work environment noise level is moderate\\n\",\"responsibilities\":\"POSITION SUMMARY: \\n\\nThe Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources Director and the overall Human Resources department. This role plays a key part in helping to create and maintain a positive, organized, and productive work environment. The position requires bilingual communication skills in English and Spanish to effectively assist employees and support HR operations. \\n\\nESSENTIAL DUTIES AND RESPONSABILITIES\\n\\n\\n\\tRespond to routine employee questions regarding HR policies, benefits, and processes; escalate complex matters to appropriate HR staff.\\n\\tProcess employment verification requests (employment, FMLA, education, and health-related forms) and maintain related records.\\n\\tAssist with payroll-related administrative tasks, including answering employee questions, maintaining department distribution lists, generating Skylert reports, and contacting staff during payroll processing.\\n\\tManage time-off administrative tracking by coordinating with supervisors to verify approvals and update blackout dates and holidays.\\n\\tProvide general HR administrative support to employees, including responding to emails, answering phones, completing forms (such as Jury Duty documentation), and providing organizational information.\\n\\tMaintain the HR Director’s calendar; organize appointments and schedule meetings.\\n\\tAssist with new hire orientation and onboarding processes, for employees and volunteers, including preparing badges, entering employee data, processing driver abstracts, assisting with I9s and background checks as needed, and maintaining attendance tracking records.\\n\\tProcess volunteer background checks and assist departments with related requests.\\n\\tServe as a liaison between HR and internal departments or external vendors as needed.\\n\\tAssist the HR Director with departmental initiatives and special projects, including training, professional development, recognition programs, surveys, and procedures.\\n\\tSupport planning and execution of HR and organization-wide events, including All Staff meetings, employee events, retirement celebrations, health fairs, and training sessions.\\n\\tPrepare and organize materials and logistics for All Staff meetings.\\n\\tPrepare, document, and maintain HR Senior Staff meeting notes.\\n\\tCoordinate and distribute employee paper checks, birthday cards, Thanksgiving cards, and other recognition items.\\n\\t Participate in organizational events as needed, including occasional schedule flexibility.\\n\\tComplete purchase orders (POs) and expense vouchers.\\n\\tSupport internal and external HR communications.\\n\\tAssist with welcoming visitors and escorting employees or guests from the lobby when needed.\\n\\tPerform general administrative duties such as filing, copying, document preparation, and scheduling as assigned.\\n\\tMaintain accurate and up-to-date HR files, records, and documentation, including personnel files and related correspondence.\\n\\tFile all letters and HR documentation in employee personnel files.\\n\\tMaintain the HR file room in an organized manner and ensure documentation is filed correctly.\\n\\tPerform periodic audits of HR files and records to ensure accuracy, completeness, and compliance.\\n\\tEnsure the HR software system and records are accurate, current, and properly maintained.\\n\\tMaintain confidentiality and integrity of all HR records and sensitive information.\\n\\tHandles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.\\n\\tMaintains compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews policies and practices to maintain compliance. This includes required and not required audits and reports.\\n\\tPreserves confidentiality of employee medical documentation and files.\\n\\tMaintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits.\\n\\tParticipate in organizational events as needed, including occasional schedule flexibility.\\n\\tPerforms other duties as assigned.\\n\\n\\n \",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"UNITED COMMUNITY CENTER\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=CA382F966749E8D17241DC2E78C3B094\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"1028 South 9th Street\",\"addressLocality\":\"Milwaukee\",\"addressRegion\":\"WI\",\"postalCode\":53204,\"addressCountry\":\"USA\"}},\"qualifications\":\"\\n\\tExcellent verbal and written communication skills in English and Spanish \\n\\tProfessional email and telephone etiquette.\\n\\tStrong interpersonal skills with the ability to handle confidential information with professionalism and discretion.\\n\\tExcellent organizational skills and attention to detail.\\n\\tProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\n\\tAbility to learn and use HRIS, payroll systems, and HR software.\\n\\t Strong multitasking and time-management skills.\\n\\tProactive, reliable, and able to work independently and collaboratively.\\n\\n\\n \\n\\nEDUCATION AND EXPERIENCE:\\n\\n \\n\\n\\n\\tAssociate’s degree preferred. \\n\\tPrior administrative or HR office experience preferred.\\n\\tRequired: Bilingual in Spanish and English (Spoken and written)\\n\\n\\nPHYSICAL REQUIREMENTS: \\n\\n\\n\\tProlonged periods of sitting and working on a computer.\\n\\tAbility to lift to 15 pounds occasionally.\\n\\tAbility to move throughout the workplace, including standing, walking, and using stairs.\\n\\tManual dexterity to operate a computer and perform repetitive tasks such as typing.\\n\\tThe work environment noise level is moderate\\n\",\"experienceRequirements\":\"\\n\\tExcellent verbal and written communication skills in English and Spanish \\n\\tProfessional email and telephone etiquette.\\n\\tStrong interpersonal skills with the ability to handle confidential information with professionalism and discretion.\\n\\tExcellent organizational skills and attention to detail.\\n\\tProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\n\\tAbility to learn and use HRIS, payroll systems, and HR software.\\n\\t Strong multitasking and time-management skills.\\n\\tProactive, reliable, and able to work independently and collaboratively.\\n\\n\\n \\n\\nEDUCATION AND EXPERIENCE:\\n\\n \\n\\n\\n\\tAssociate’s degree preferred. \\n\\tPrior administrative or HR office experience preferred.\\n\\tRequired: Bilingual in Spanish and English (Spoken and written)\\n\\n\\nPHYSICAL REQUIREMENTS: \\n\\n\\n\\tProlonged periods of sitting and working on a computer.\\n\\tAbility to lift to 15 pounds occasionally.\\n\\tAbility to move throughout the workplace, including standing, walking, and using stairs.\\n\\tManual dexterity to operate a computer and perform repetitive tasks such as typing.\\n\\tThe work environment noise level is moderate\\n\",\"industry\":\"Admin - Clerical\",\"validThrough\":\"-0001-11-30\",\"workHours\":\"Day\",\"educationRequirements\":\"2 Year Degree\"}",
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    "qualifications": "<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><font face=\"Calibri, sans-serif\">Excellent verbal and written communication skills in English and Spanish </font></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Professional email and telephone etiquette.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Excellent organizational skills and attention to detail.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Ability to learn and use HRIS, payroll systems, and HR software.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\"> Strong multitasking and time-management skills.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Proactive, reliable, and able to work independently and collaboratively.</span></span></span></span></li>\n</ul>\n\n<p> </p>\n\n<p><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><b><span style=\"font-family:Calibri, sans-serif;\">EDUCATION AND EXPERIENCE:</span></b></span></span></p>\n\n<p> </p>\n\n<ul style=\"margin-bottom:11px;\">\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Associate’s degree preferred. </span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Prior administrative or HR office experience preferred.</span></span></span></span></li>\n\t<li style=\"margin-bottom:11px;\"><span style=\"font-size:18px;\"><span style=\"line-height:107%;\"><span style=\"line-height:107%;\"><span style=\"font-family:Calibri, sans-serif;\">Required: Bilingual in Spanish and English (Spoken and written)</span></span></span></span></li>\n</ul>\n\n<p><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><b><span style=\"font-family:Calibri, sans-serif;\">PHYSICAL REQUIREMENTS: </span></b></span></span></p>\n\n<ul>\n\t<li style=\"text-align:justify;margin-left:8px;\"><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><span style=\"font-family:Calibri, sans-serif;\">Prolonged periods of sitting and working on a computer.</span></span></span></li>\n\t<li style=\"text-align:justify;margin-left:8px;\"><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><span style=\"font-family:Calibri, sans-serif;\">Ability to lift to 15 pounds occasionally.</span></span></span></li>\n\t<li style=\"text-align:justify;margin-left:8px;\"><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><span style=\"font-family:Calibri, sans-serif;\">Ability to move throughout the workplace, including standing, walking, and using stairs.</span></span></span></li>\n\t<li style=\"text-align:justify;margin-left:8px;\"><span style=\"font-size:18px;\"><span style=\"font-family:Courier;\"><span style=\"font-family:Calibri, sans-serif;\">Manual dexterity to operate a computer and perform repetitive tasks such as typing.</span></span></span></li>\n\t<li style=\"text-align:justify;margin-left:8px;\"><span style=\"font-size:18px;\"><span style=\"font-family:Calibri, sans-serif;\">The work environment noise level is moderate</span></span></li>\n</ul>",
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