OFFICE MANAGER

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    "requisitionDescription": "<div><div><div><div><div><p id=\"isPasted\"><strong>SUMMARY</strong></p><p>The responsibilities of the office manager include, but are not limited to opening, routing and</p><p>responding to correspondence, answering the telephone and routing/taking messages, as well as</p><p>providing high-level general clerical support to the Regional Director or assigned supervisor.</p><p>The office manager is expected to use discretion and independent judgment regarding</p><p>confidential information and sensitive matters. Secondary duties will include various special</p><p>projects related to the events and activities in which the organization or Supervisor is involved.</p><p><strong>ESSENTIAL DUTIES AND RESPONSIBILITIES&nbsp;</strong>include the following. Other duties may be</p><p>assigned.</p><p>Utilizes computer hardware and software to produce documents in English and Spanish</p><p>Assist in the budget development for the industry or region</p><p>Reads and routes incoming mail, prepares outgoing mail and correspondence, including e-mail</p><p>and faxes.</p><p>Composes and prepares routine and complex correspondence requiring ability to create merge</p><p>documents and graphics. Requires above average proficiency of Microsoft Office and other</p><p>software as assigned.</p><p>Assists in the preparation of budgets and ensures adherence to said budget.</p><p>Reviews and approves office expenses for office in compliance with organizational policy</p><p>Design and implement filing system</p><p>Oversee adherence to office policies and procedures</p><p>Manage internal staff relations</p><p>Develops PowerPoint slides and makes presentations</p><p>Perform, review and analysis of special projects ensuring management is properly informed</p><p>Participate actively in the planning and execution of organization&rsquo;s events including outdoor events</p><p>Arranges conference calls and WebEx meetings as necessary.</p><p>Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities &amp;</p><p>transportation, and records and transcribes minutes of meetings as needed</p><p>Knowledge of organizing/membership database and acts as back up to organizing staff when</p><p>entering data or producing reports</p><p>Ensures office has assigned proper equipment and social media accounts as needed for staff to</p><p>work according to company standards. Maintain current list and de-activate as needed.</p><p>Collection and filing of new hire paperwork for regional staff</p><p>Orders and maintains supplies, and arranges for equipment maintenance.</p><p>Ensures work space and office environment is sanitary and organized.</p><p>Arranges for volunteers in the office</p><p><strong>SUPERVISORY RESPONSIBILITIES</strong></p><p>Responsible for the supervision of any administrative staff, interns or volunteers at the regional</p><p>office.</p><p><strong>QUALIFICATIONS</strong></p><p>To perform this job successfully, an individual must be able to perform each essential duty</p><p>satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or</p><p>ability required. Reasonable accommodations may be made to enable individuals with disabilities</p><p>to perform the essential functions.</p><p><strong>EDUCATION and/or EXPERIENCE</strong></p><p>Associate&#39;s degree (A. A.) or equivalent from two-year college or technical school; and six years</p><p>or more of related experience and/or training; or equivalent combination of education and</p><p>experience.</p><p><strong>LANGUAGE SKILLS</strong></p><p>Ability to read, analyze, and interpret general business periodicals, professional journals,</p><p>technical procedures, or governmental regulations. Ability to write reports, business</p><p>correspondence, and procedure manuals. Requires ability to effectively present information and</p><p>respond to questions from groups of managers, clients, customers, and the general public. This</p><p>position requires bilingual and/or bi-literate ability (English/Spanish).</p><p><strong>MATHEMATICAL SKILLS</strong></p><p>Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,</p><p>percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and</p><p>geometry.</p><p><strong>REASONING ABILITY</strong></p><p>Ability to solve practical problems and deal with a variety of concrete variables in situations</p><p>where only limited standardization exists. Ability to interpret a variety of instructions furnished in</p><p>written, oral, diagram, or schedule form.</p><p><strong>CERTIFICATES, LICENSES, REGISTRATIONS</strong></p><p>Requires the ability to type at a rate of not less than 45 Net Words Per Minute (NWPM).</p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;' id=\"isPasted\"><strong>BENEFITS</strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><br></p><p><span style='font-size:16px;font-family:\"Times New Roman\";'>Benefits package that includes paid family medical, dental, vision, pension, 401k, 12 paid holidays, 48 hours of sick pay &amp; paid vacations.</span></p><p><strong>PHYSICAL DEMANDS</strong></p><p>The physical demands described here are representative of those that must be met by an employee</p><p>to successfully perform the essential functions of this job. Reasonable accommodations may be</p><p>made to enable individuals with disabilities to perform the essential functions.</p><p>While performing the duties of this job, the employee is regularly required to sit; use hands to</p><p>finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally</p><p>required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must</p><p>frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.</p><p>Specific vision abilities required by this job include close vision.</p><p><strong>WORK ENVIRONMENT</strong></p><p>The work environment characteristics described here are representative of those an employee</p><p>encounters while performing the essential functions of this job. Reasonable accommodations may</p><p>be made to enable individuals with disabilities to perform the essential functions.</p><p>The noise level in this work environment is typically moderate.</p><p><strong>COVID19 Vaccination Requirement</strong></p><p>The UFW seeks to minimize the exposure and transmission of the COVID-19 virus in the</p><p>workplace by providing occupational safeguards to its staff and thereby helping to prevent</p><p>exposure to members of the communities, we serve. To ensure this objective, all UFW&rsquo;s</p><p>employees (full-time, part-time, and temporary), interns, and volunteers must receive the</p><p>vaccine no later than thirty (30) calendar days from the date of hire. Staff must fully complete</p><p>the Mandatory UFW COVID-19 Vaccination form and submit it via email. You also have the</p><p>right to seek a waiver from the vaccine requirement due to a medical condition and/or disability</p><p>or sincerely held religious beliefs and submit it no later than five (5) business days from the</p><p>date of hire.</p><p><em>UFW believes a strong commitment to equal employment opportunity is more than a</em></p><p><em>legal and moral obligation - it is also sound business practice to realize the potential</em></p><p><em>of every individual. To provide equal employment and advancement opportunities to</em></p><p><em>all individuals, employment decisions at UFW will be based on merit, qualifications,</em></p><p><em>and abilities. Except where required or permitted by law, employment practices will</em></p><p><em>not be influenced or affected by an applicant&rsquo;s or employee&rsquo;s race, color, religion,</em></p><p><em>sex/gender, gender identity, gender expression, sexual orientation, marital status,</em></p><p><em>medical condition, military or veteran status, national origin, ancestry, disability,</em></p><p><em>genetic information, age, or any characteristic protected by law.</em></p><p><em>UFW believes in second chances. As an organization, we will rely on</em></p><p><em>individualized assessments in the hiring of those with past criminal convictions.</em></p><p><em>We encourage all qualified applicants to apply for a position fighting for our</em></p><p><em>immigrant communities!</em></p><p><em>This policy governs all aspects of employment, including selection, job assignment,</em></p><p><em>compensation, counseling, discipline, termination, access to benefits, and training.</em></p><p><em>UFW will make reasonable accommodations for qualified individuals with qualified</em></p><p>-</p><p><em>disabilities under the Americans with Disabilities Act unless doing so would result in an</em></p><p><em>undue hardship.</em></p><p><em>UFW is an Equal Opportunity Employer.</em></p><p>&nbsp;</p></div></div></div></div></div>\n",
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