Accounting Specialist

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    "requisitionDescription": "<div><div><p data-pasted=\"true\"><strong>Summary&nbsp;</strong>The Accounting Specialist&rsquo;s overall responsibility is to manage all aspects of accounts payable functions, and to support the organization&rsquo;s financial operations.</p><p style=\"margin-left:1.0in;\"><strong>&nbsp;</strong></p><p><strong>Essential Duties and Responsibilities&nbsp;</strong>include the following. Other duties may be assigned.</p><p style=\"margin-left:1.0in;\"><br></p><ul style=\"list-style-type: disc;margin-left: 28.299999999999997px;\"><li>Follows all policies and procedures&nbsp;</li><li><strong>Invoice Processing:</strong> Receiving, coding, and matching invoices to purchase orders and receiving reports to ensure accuracy.</li><li><strong>Payment Execution:</strong> Scheduling and issuing payments via checks, ACH, or wire transfers, ensuring payments are made by their due dates.</li><li><strong>Vendor Management:</strong></li></ul><p style=\"margin-left:.5in;\">&nbsp;Resolving vendor inquiries regarding payments, invoice discrepancies, and updating vendor information.</p><ul style=\"list-style-type: disc;margin-left: 28.299999999999997px;\"><li><strong>Reconciliation:</strong> Reconciling vendor statements and AP aging reports to ensure accurate financial records.</li><li><strong>Expense Handling:</strong> Reviewing and processing employee expense reports.</li><li><strong>Compliance &amp; Records:</strong> Maintaining organized records for audits, including tracking 1099 forms.&nbsp;</li><li><strong>Continuous Improvement:&nbsp;</strong> Contribute to process improvements by identifying inefficiencies in accounts payable workflows.</li><li>Other duties may be assigned</li></ul><p style=\"margin-left:.5in;\"><br></p><p style=\"margin-left:.5in;\"><br></p><p><strong>Qualifications&nbsp;</strong>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p style=\"margin-left:1.0in;\"><strong>&nbsp;</strong></p><ul style=\"list-style-type: disc;\"><li>Customer Service- Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; meets commitments.</li><li>Oral Communication-Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.</li><li>Teamwork- Balances team and individual responsibilities; exhibits objectivity and openness to other&rsquo;s views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone&rsquo;s efforts to succeed.</li><li>Written Communication- Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs, presents numerical data effectively; able to read and interpret written information.</li><li>Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.</li><li>Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.</li><li>Organization Support - Follows policies and procedures; completes administrative tasks correctly and on time, supports organization&rsquo;s goals; supports affirmative action and respects diversity.&nbsp;</li><li>Safety and Security- Observes safety and security procedures; reports unsafe conditions; uses equipment and material properly.</li></ul><p style=\"margin-left:1.5in;\"><br></p><p><strong>&nbsp;</strong></p><p><strong>Education and/or Experience&nbsp;</strong>&nbsp;</p><p style=\"margin-left:1.0in;\"><strong>&nbsp;</strong></p><ul style=\"list-style-type: disc;\"><li>Minimum of 3 years of experience in a related accounting role within a corporate or family-owned environment. High school diploma or general education degree (GED) required. Associate or bachelor&rsquo;s Degree preferred.&nbsp;</li><li>Strong knowledge of GAAP principles, double-entry bookkeeping, general ledger accounting, and financial concepts.</li><li>Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms.</li><li>Intermediate skill level Microsoft Excel, Word and Outlook required.</li><li>Experience handling account reconciliation, journal entries, data entry and bookkeeping tasks.</li><li>Demonstrated ability to analyze financial data accurately and efficiently while maintaining attention to detail. This position offers an opportunity to work within a dynamic team where your expertise in accounts payable will contribute significantly to our organization&rsquo;s financial health and operational efficiency.</li></ul><p style=\"margin-left:1.0in;\"><strong>&nbsp;</strong></p><p><strong>Language Skills&nbsp;</strong>&nbsp;</p><p style=\"margin-left:1.0in;\"><strong>&nbsp;</strong></p><ul style=\"list-style-type: disc;\"><li>Good reading, writing, and verbal skills.</li></ul></div></div>\n",
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