DMV Administrator

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    "id": "65",
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    "location": {
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      "state": "Alaska"
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    "jobOpeningName": "DMV Administrator",
    "departmentLabel": "04. Admin & DMV",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Anchorage",
      "state": "Alaska",
      "postalCode": "99518",
      "addressCountry": "United States"
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    "datePosted": "2026-06-16",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Full-Time Hourly Position, Non-Exempt</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Reports to:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Administrative &amp; DMV Services Manager</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Supports:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> APAA Company</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">About APAA &amp; Join Our Team</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Alaska Premier Auctions &amp; Appraisals (APAA) is a locally grown, Alaskan-owned small business committed to excellence in auction services. We connect people to meaningful items, antique treasures, historical artifacts, fine art, vehicles, equipment, firearms, jewelry, and everyday collectibles. We bring their stories to life through professionalism, accuracy, and care.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We’re proud to have been named one of the </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">2025 Best Workplaces in Alaska</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> by the </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">Alaska Journal of Commerce</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">, based on anonymous third-party employee feedback conducted by Best Companies Group. This recognition reflects our team’s dedication to integrity, collaboration, and operational excellence.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This role is ideal for a detail-driven professional who thrives in documentation accuracy, regulatory compliance, and client-facing administrative work within a fast-paced auction environment.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">What the DMV Services Coordinator Does</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The DMV Services Coordinator is responsible for executing all vehicle-related documentation and compliance processes for APAA. This role ensures that vehicle titles, registrations, tags, and related paperwork are prepared, processed, and maintained accurately and in full compliance with Alaska State DMV regulations and applicable federal laws. The position also supports vehicle inspections, listing accuracy, appointment coordination, and customer service related to DMV transactions.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Key Responsibilities Include</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare, review, and submit all DMV-related paperwork, including title transfers, registrations, duplicate title applications, lien releases, and temporary tags, in compliance with Alaska State DMV requirements.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct replacement title processing, vehicle appraisals, and DMV inspections for seized vehicles, including completion of Level 2 DMV tasks once eligible and trained.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Verify ownership documentation for all vehicles received and sold through auctions, including VIN validation, title status, and lienholder confirmation.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain accurate, organized physical and electronic records of all vehicle documentation for audit, compliance, and retention purposes.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Track pending title work and follow up with customers, lienholders, and internal departments to resolve missing or incomplete documentation.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Respond to DMV-related inquiries from clients, vendors, and internal staff in a timely, professional, and solution-focused manner.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate with the Vehicle &amp; Equipment Manager to ensure all vehicles meet documentation and legal requirements before auction, transfer, or release.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Communicate with the State of Alaska DMV regarding escalations, exceptions, or complex title issues.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Notarize vehicle-related legal documents, including Powers of Attorney, affidavits, and lien releases, in accordance with Alaska law.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain current working knowledge of DMV regulations impacting titling, registration, vehicle transfers, and auction sales.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage inventory and secure storage of DMV-issued materials (temporary tags, decals, plates), including usage tracking, discrepancy reporting, and timely reordering.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Build, proof, and verify vehicle listings within auction platforms to ensure accuracy and completeness.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage appointment scheduling and support walk-in DMV clients as operationally required.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Follow up on AKPM sales leads and assist with coordination and administrative support of sales efforts.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Perform additional duties and special projects as assigned in support of APAA operations.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Supervisory Responsibilities</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position does </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">not</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> have supervisory responsibilities.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">The Impact You’ll Make</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure vehicle transactions are compliant, accurate, and audit-ready.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Protect APAA and its clients through proper documentation and regulatory adherence.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support smooth auction operations by preventing delays related to title or registration issues.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Deliver professional, reliable service to clients navigating DMV-related processes.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">What Success Looks Like</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">DMV documentation is accurate, complete, and submitted on time.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Title work progresses efficiently with minimal escalations.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Records are audit-ready and well-organized.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Clients receive clear, professional communication and support.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Vehicle listings and documentation align without discrepancies.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Knowledge, Skills &amp; Abilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Working knowledge of Alaska DMV laws, policies, and procedures related to titling and registration.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Exceptional attention to detail and accuracy in data entry and recordkeeping.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong verbal and written communication skills.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">High degree of integrity and confidentiality when handling sensitive information.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in Google Workspace and auction or vehicle management software.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to prioritize multiple deadlines in a fast-paced environment.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong problem-solving skills and sound judgment when handling exceptions.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Dependable attendance and punctuality.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Positive, supportive, solution-oriented work style.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Minimum Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">High school diploma or GED required.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">One (1) year of experience in title work, DMV processing, or vehicle documentation preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Level 1 DMV training provided; Level 2 training upon eligibility.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Familiarity with Alaska DMV forms and procedures; auction or automotive experience is a plus.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Valid Alaska Driver’s License.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to pass fingerprinting, background, and reference checks.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to obtain and maintain Notary Public status in the State of Alaska.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Working Conditions &amp; Schedule</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position operates in a fast-paced administrative and client-facing environment requiring consistent attendance, adaptability, and attention to detail. Some work may occur indoors and outdoors, depending on vehicle inspections and client needs. Occasional overtime may be required.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Schedule:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Monday – Friday, 8:45 am - 5:45 pm (8-hour shift with 1-hour unpaid break)</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Perks &amp; Benefits</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">401(k) with company matching</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Employer-funded short-term &amp; long-term disability</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Employer-funded Life Insurance</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Health Insurance</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Dental and Vision</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Paid time off and paid holidays</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Employee Assistance Program</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Employee discount</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Professional development support</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Referral bonus program</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">General Standards &amp; Culture</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain strict confidentiality of all client and company information.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Return internal and external correspondence within one business day (or within two hours when possible).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Use company technology responsibly to support accuracy and efficiency.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bring solutions, not just problems, and approach work proactively.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Client experience and regulatory compliance are always top priorities.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support cross-department collaboration when needed.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Contribute ideas, improvements, and innovations within the role and department.</span></li>\n</ul>",
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