Administrative Assistant (Temp/Seasonal)

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  "active_status": "active"
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    "id": "291",
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    "location": {
      "city": "La Jolla",
      "state": "California"
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    "departmentId": "18726",
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    "jobOpeningName": "Administrative Assistant (Temp/Seasonal)",
    "departmentLabel": "Operations",
    "employmentStatusLabel": "Seasonal"
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    "location": {
      "city": "La Jolla",
      "state": "California",
      "postalCode": "92037-4264",
      "addressCountry": "United States"
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    "datePosted": "2026-06-19",
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    "description": "<p><span style=\"font-weight: bold\">Position Summary:</span></p>\n<p>MSHP is seeking a detail-oriented and highly organized <span style=\"font-weight: bold\">Temporary Administrative Assistant</span> to support operational needs during a critical growth period leading into and through the Annual Enrollment Period (AEP).</p>\n<p>This role will provide administrative and coordination support across one or more core business functions, depending on organizational priorities and workload demands. Functions may include <span style=\"font-weight: bold\">Licensing &amp; Contracting, Commissions, Accounting, Client Services, and general Operations</span>.</p>\n<p><br></p>\n<p>This is a temporary role with the opportunity to transition into a <span style=\"font-weight: bold\">permanent position</span> based on performance and business needs.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Key Responsibilities:</span></p>\n<p>The Temporary Administrative Assistant will support one or more of the following functional areas as business needs require:</p>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Licensing &amp; Contracting Support</span></span></p>\n<ul>\n<li>Assist with processing agent licensing and carrier contracting documentation</li>\n<li>Track application, renewal, and appointment statuses</li>\n<li>Maintain accurate records across internal systems and carrier platforms</li>\n<li>Follow up with agents and carriers on outstanding items</li>\n<li>Support compliance with internal and regulatory requirements</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Commissions Administration Support</span></span></p>\n<ul>\n<li>Assist in tracking and reconciling commission statements</li>\n<li>Support data entry and reporting related to agent compensation</li>\n<li>Identify discrepancies and escalate issues as needed</li>\n<li>Maintain organized records for reporting and audit purposes</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Accounting &amp; Finance Support</span></span></p>\n<ul>\n<li>Assist with administrative support related to invoices, payments, and documentation</li>\n<li>Perform data entry and verification tasks in accounting systems</li>\n<li>Organize and maintain financial records</li>\n<li>Coordinate with accounting team on routine administrative needs</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Client Services Support</span></span></p>\n<ul>\n<li>Assist the client services team with administrative tasks related to member support</li>\n<li>Help track and manage client inquiries, issues, and follow-ups</li>\n<li>Maintain accurate records of client interactions and case statuses</li>\n<li>Prepare documentation and support materials for client communications</li>\n<li>Coordinate internally to help ensure timely resolution of client needs</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">General Administrative &amp; Operational Support</span></span></p>\n<ul>\n<li>Perform data entry, document processing, and file management</li>\n<li>Maintain spreadsheets and internal tracking tools</li>\n<li>Assist with cross-functional operational initiatives and special projects</li>\n<li>Prepare materials for internal meetings, reporting, and compliance reviews</li>\n<li>Provide general administrative support to Operations and Leadership</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Qualifications:</span></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Required</span></span></p>\n<ul>\n<li>High school diploma or equivalent</li>\n<li>1–3 years of administrative or office support experience or college graduate</li>\n<li>Strong attention to detail and organizational skills</li>\n<li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li>\n<li>Ability to manage multiple priorities in a fast-paced environment</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Preferred</span></span></p>\n<ul>\n<li>Experience in insurance, healthcare, or Medicare environments</li>\n<li>Familiarity with licensing/contracting, commissions, or client services workflows</li>\n<li>Experience with CRM or internal operational systems</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Core Competencies</span></span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Attention to Detail</span> – Ensures accuracy in all data and documentation</li>\n<li><span style=\"font-weight: bold\">Organization &amp; Time Management</span> – Effectively manages multiple workflows</li>\n<li><span style=\"font-weight: bold\">Communication</span> – Professional and clear communication across teams</li>\n<li><span style=\"font-weight: bold\">Problem-Solving</span> – Identifies issues and escalates appropriately</li>\n<li><span style=\"font-weight: bold\">Adaptability</span> – Comfortable shifting between functions based on business needs</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Work Environment &amp; Expectations</span></span></p>\n<ul>\n<li>Fast-paced, deadline-driven environment, especially during AEP</li>\n<li>Ability to perform repetitive tasks with precision and consistency</li>\n<li>Flexibility to support different teams, including client-facing support functions, as needed</li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Opportunity</span></span></p>\n<p>This role provides valuable exposure to multiple operational areas within MSHP- including customer service - and may lead to a <span style=\"font-weight: bold\">full-time, permanent position</span> based on individual performance and organizational needs.</p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">AI Use Disclosure</span><br><span style=\"font-size: 10pt\"><em>To make our hiring process smooth and efficient, we use tools like BambooHR (application tracking), Hireflix (on-demand interviews), Calendly (scheduling), and TestGorilla (skills assessments). These tools help us stay organized, but all applications and results are carefully reviewed by real people.</em></span><br><span style=\"font-size: 10pt\"><em>AI supports our process, it doesn’t replace human judgment. We also take steps to reduce potential bias in the tools we use, so every candidate is considered fairly.</em></span></p>",
    "compensation": "$20-$24 per hour",
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    "jobOpeningName": "Administrative Assistant (Temp/Seasonal)",
    "departmentLabel": "Operations",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://myseniorhealthplan.bamboohr.com/careers/291",
    "employmentStatusLabel": "Seasonal"
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