IEP Administrative Assistant

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  "last_changed_at": "2026-05-30T06:00:36.516Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Ottawa, Ontario, K2P 0J9, Canada",
    "city": "Ottawa",
    "region": null,
    "country": "Canada",
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    "confidence": 0.95
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  "salary_min": null,
  "inferred_at": "2026-06-06T10:28:17.489Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Ottawa, Ontario, K2P 0J9, Canada",
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      "country": "Canada",
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    "countries": [
      "Canada"
    ]
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  "remote_policy": "remote",
  "salary_period": null,
  "workplace_type": "remote",
  "salary_currency": null
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{}

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    "id": "56",
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    "location": {
      "city": "Ottawa",
      "state": "Ontario"
    },
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    "departmentId": "18670",
    "locationType": "0",
    "jobOpeningName": "IEP Administrative Assistant",
    "departmentLabel": "IEP",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Ottawa",
      "state": "Ontario",
      "postalCode": "K2P 0J9",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-03-24",
    "atsLocation": {
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      "state": null,
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    },
    "description": "<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">The Organization</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">The National Aboriginal Capital Corporations Association (\"NACCA\") is dedicated to stimulating economic growth for all Indigenous people in Canada, driven by a network of over 50 Indigenous Financial Institutions (IFIs). Our mission is to ignite economic progress for all Indigenous communities by empowering entrepreneurs and advancing prosperity. We champion Indigenous economic development through unified representation, transparent reporting of IFI accomplishments, strategic partnerships, and targeted programs and services tailored to the specific needs of IFIs.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">Why NACCA?</span></span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Attractive compensation package with excellent benefits, including;</span>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Health, Paramedical, Vision, Dental, and Employee Family Assistance Program. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Defined Benefits Pension Plan. </span></li>\n</ul>\n</li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Supportive workplace environment and benefits focused on Indigenous culture and sensitivity. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ongoing Professional Development.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Scheduling to support work-life balance. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Paid Time Off including: </span>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">14 Statutory Holidays for Full-Time Employees. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Sick Time. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Competitive Vacation Time/Pay. </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Personal Days.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt\">December Holiday Period.</span><br></span></li>\n</ul>\n</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">Position Summary</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Reporting to the Director of Programs and Member Services, the Administrative Assistant provides administrative support services, including preparing and managing documents, coordinating the Director’s schedule, travel arrangements, speaking engagements and meetings, maintaining records and databases, handling correspondence, and supporting day-to-day activities.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">The incumbent also provides event management and administrative support to the Indigenous Entrepreneurship Program (IEP) program and Quality Assurance Manager.<br></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">Key Responsibilities</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt; text-decoration: underline\"><br></span><span style=\"font-weight: bold\">Administrative support </span></span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Manage the Director’s calendars, including scheduling meetings, event and/or conference registration(s), speaking engagements while proactively identifying schedule conflicts.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Manage correspondence, screen calls and re-direct inquiries as appropriate and bring forward materials requiring action or decision.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Coordinate travel arrangements, accommodations, and prepare itineraries including reconciling and processing of post-travel expenses.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Proofread, review and validate documents prior to manager signature.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"><span style=\"font-weight: bold\">Event Management</span> </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Event planning, contractor and logistics coordination, on-site management and post-event activities of the bi-annual Frontline Workers Conference.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Support in IEP led capacity-building events and stakeholder engagement initiatives (AFOA Micro credential sessions, GM Focus Working Groups, Team Strategy sessions).</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\">Program Support </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Coordinate bi-weekly submission of IEP Cheque Authorization Batches for program payment processing.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Prepare and submit IEP content for Monday Morning Moccasin updates to Communications.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Manage general IEP communications with the IFI Network, including responding to inquiries, issuing reminders on reporting requirements, providing event registration updates, and directing inquiries to the appropriate Program Officer.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Monitor the shared program email account to ensure timely acknowledgment, accurate recording, and proper electronic filing of applications and reports.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Review applications, claims, and reports for accuracy and completeness prior to Program Officer review, and follow up to obtain missing information as required.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist with program report reviews and payment processing during peak periods.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\">QMS Support </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Support the Quality Assurance Manager in ensuring the integrity and accuracy of all program payment and contract logs.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist with internal audit activities, including conducting or observing audits and gathering required documentation for review.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Provide support during internal and external audits, including accompanying auditors as required.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\">Special Projects</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> Ensure strategic and operational team initiatives or special projects are supported as required.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">Qualifications</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br><span style=\"font-weight: bold\">Education</span></span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">College diploma in business administration, or Office Administration.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">While a post-secondary education is preferred, candidates with a combination of relevant experience and education may also be considered.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Experience</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Minimum of two (2) years in administrative support positions and/or client service delivery.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prior experience working with Indigenous communities and/or organization is preferred.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Abilities, Knowledge &amp; Skills</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Extensive experience providing administrative and office coordination support, including correspondence management, electronic filing systems, information tracking, and calendar management.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Proven ability to support managers and teams by following established procedures, reconciling purchase card transactions, and processing invoices and expense claims.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Skilled in organizing meetings, events, and travel arrangements, including preparing agendas and materials, coordinating logistics, and recording minutes.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Proficient in Microsoft Office Suite and digital systems (e.g., Word, Excel, Outlook, Teams, SharePoint, databases, and records management tools) to manage administrative and financial records.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Strong organizational, client service, time management, and communication skills, with experience working in cross-cultural and multi-stakeholder environments.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">This is a unionized position. </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Primary Location: Ottawa, Ontario. NACCA operates on a hybrid work model. Remote work arrangements may be considered based on organizational needs and role responsibilities. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Preference will be given to qualified individuals of Indigenous ancestry, in accordance with Section 24.1 of the Ontario Human Rights Code and other applicable human rights legislation.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><em>The National Aboriginal Capital Corporations Association is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or interviewing, please advise if you require accommodation.</em></span></p>",
    "compensation": "$54,299.72 - $58,165.24",
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    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://nacca.bamboohr.com/careers/56",
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}