Administrative Specialist, School of Education, College of Health, Education and Professional Studies - UT Chattanooga

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    "ShortDescriptionStr": "The Administrative Specialist (Administrative Associate 3 – MR06) oversees a wide range of administrative functions, supports departmental leadership, and ensures efficient operations across the School of Education. ",
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    "ExternalDescriptionStr": "<p><span style=\"font-size:11.0pt;line-height:115%;\">The Administrative Specialist oversees a wide range of administrative functions, supports departmental leadership, and ensures efficient operations across the School of Education. This role manages financial and personnel processes, provides executive‑level support to the Director, maintains essential department records, coordinates hiring activities, and serves as a key point of contact for students, faculty, staff, and external visitors.</span></p>",
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    "CorporateDescriptionStr": "<p class=\"MsoNormal\">The University of Tennessee at Chattanooga is&nbsp;in the heart of one of Tennessee’s largest and most dynamic cities. As&nbsp;a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.</p>\n<p class=\"MsoNormal\"><br/></p>\n<p class=\"MsoNormal\">Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and&nbsp;only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.&nbsp;</p>\n<p class=\"MsoNormal\"><br/></p>\n<p class=\"xxxxmsonormal\">From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.</p>",
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    "ExternalQualificationsStr": "<p><span style=\"font-size:11.0pt;line-height:115%;\">Required:&nbsp;</span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">High school diploma or GED required.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Experience supporting administrative, operational, or academic processes is preferred.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Equivalent experience or training may substitute for education where applicable.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\"><u>Work Location:</u></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">University of Tennessee – Chattanooga, TN Campus</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">This is a fully on-site position.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\"><u>Compensation and Benefits:</u></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">UT Market Range: MR06</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Anticipated hiring salary: $21.64/hr</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Find more information on the&nbsp;</span><a href=\"https://tennessee.edu/about/divisions/finance-admin/hr/compensation/\"><span style=\"font-size:11.0pt;line-height:115%;\">UT Market Range structure</span></a><span style=\"font-size:11.0pt;line-height:115%;\">&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Find more information on&nbsp;</span><a href=\"https://tennessee.edu/about/divisions/finance-admin/hr/payroll-benefits-retirement/\"><span style=\"font-size:11.0pt;line-height:115%;\">UT Benefits</span></a><span style=\"font-size:11.0pt;line-height:115%;\">&nbsp;</span></li></ul>",
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Budget Support&nbsp;</strong></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">Manage the School of Education SharePoint site and committee documentation.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Coordinate meeting logistics, including agendas, minutes, and faculty review processes.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Pull course enrollment data and submit payroll summaries each semester.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Assist with purchasing, supply orders, IT requests, journal vouchers, cost transfers, and other financial documents.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Support principal investigators (PIs) in maintaining grant documentation.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Maintain personnel records and track position actions.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\"><strong>Hiring Support &amp; Special Projects&nbsp;</strong></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">Coordinate the hiring process for adjunct faculty, including Equifax, I‑9 documentation, and onboarding support.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Assist search committees with scheduling, communications, travel arrangements, and hiring documentation.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Manage department equipment logs, space inventory, and key card access.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Coordinate room reservations (including Hunter Hall 407) and maintain digital signage in the SOE lobby.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Complete annual university trainings and other duties as assigned.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\"><u>Knowledge, Skills, and Abilities</u></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">Knowledge of office operations, budgeting, and basic bookkeeping.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Strong technology skills and proficiency in Microsoft 365 tools.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Excellent organization, communication, and professional etiquette.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Ability to work independently, multitask, problem‑solve, and manage time effectively.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\">Review of applications will begin <strong>March 24, 2026&nbsp;</strong>and continue until the position is filled.&nbsp; Applications received by<strong>&nbsp;</strong>this date<strong>&nbsp;</strong>will receive priority consideration.</span></p>",
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Special Projects&nbsp;</strong></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">Coordinate the hiring process for adjunct faculty, including Equifax, I‑9 documentation, and onboarding support.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Assist search committees with scheduling, communications, travel arrangements, and hiring documentation.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Manage department equipment logs, space inventory, and key card access.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Coordinate room reservations (including Hunter Hall 407) and maintain digital signage in the SOE lobby.</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Complete annual university trainings and other duties as assigned.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\"><u>Knowledge, Skills, and Abilities</u></span></p><ul style=\"list-style-type:disc;\"><li><span style=\"font-size:11.0pt;line-height:115%;\">Knowledge of office operations, budgeting, and basic bookkeeping.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Strong technology skills and proficiency in Microsoft 365 tools.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Excellent organization, communication, and professional etiquette.&nbsp;</span></li><li><span style=\"font-size:11.0pt;line-height:115%;\">Ability to work independently, multitask, problem‑solve, and manage time effectively.</span></li></ul><p><span style=\"font-size:11.0pt;line-height:115%;\">Review of applications will begin <strong>March 24, 2026&nbsp;</strong>and continue until the position is filled.&nbsp; 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