Administrative Assistant - Medical Staff Office

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    "description_html": "<p><strong>Position Overview</strong></p><p><br></p><p>Serve as support to Vice President of UPA, Credentialing &amp; Physician Services and Medical Staff Leadership. Responsible for coordination of office functions and direct support for medical staff office &amp; officers.</p><p><br></p><p><strong>Responsibilities/Duties/Functions/Tasks</strong></p><ul><li>Answer and appropriately direct telephone calls for multi-line telephone.</li><li>Create and maintain a professional office atmosphere by extending courteous and professional reception to visitors, whether in person or over the phone.</li><li>Process and distribute incoming &amp; outgoing mail, order office supplies, order food for meetings, call in work orders for computers, building maintenance, telephones, etc.</li><li>Prioritizes the supervisor’s time through screening visitors/phone calls, handling routine assignments for his/her concurrence, and scheduling meetings. Provides supporting material and information for all meetings.</li><li>Reviews incoming documents addressed to the supervisor and distributes to staff for handling as appropriate.</li><li>Makes travel arrangements and requests reimbursement of travel expenses.</li><li>Effectively schedule and maintain intricate calendars for appointments, meetings, interviews, meeting locations, and conferences, while skillfully prioritizing scheduling demands.</li><li>Coordinate &amp; take minutes for Medical Staff committees, as needed.</li><li>Responsible for accurate meeting attendance tracking method.</li><li>Assist with tracking Ballots for Bylaw Revisions.</li><li>Maintain updates of Bylaws and MS policies for website and notebooks.</li><li>Handle sensitive and personally identifiable information discreetly, adhering to established procedures to maintain data security.</li><li>Perform other duties as assigned.</li><li>Adhere to UPA &amp; UTMC Bylaws, Rules &amp; Regulations, Policies &amp; Procedures, and Regulatory requirements.</li><li>May perform other related duties as negotiated to meet the ongoing needs of the organization.</li></ul><p><em><strong>Full benefit package available, including PTO, Sick Leave, 401k with company match and immediate vesting, Medical, Dental, Vision, STD, LTD, Life Insurance, Critical Illness, and more!</strong></em></p>",
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      "description": "<p>Description</p><p><strong>Position Overview</strong></p><p><br/></p><p>Serve as support to Vice President of UPA, Credentialing & Physician Services and Medical Staff Leadership. Responsible for coordination of office functions and direct support for medical staff office & officers.</p><p><br/></p><p><strong>Responsibilities/Duties/Functions/Tasks</strong></p><ul><li>Answer and appropriately direct telephone calls for multi-line telephone.</li><li>Create and maintain a professional office atmosphere by extending courteous and professional reception to visitors, whether in person or over the phone.</li><li>Process and distribute incoming & outgoing mail, order office supplies, order food for meetings, call in work orders for computers, building maintenance, telephones, etc.</li><li>Prioritizes the supervisor’s time through screening visitors/phone calls, handling routine assignments for his/her concurrence, and scheduling meetings. Provides supporting material and information for all meetings.</li><li>Reviews incoming documents addressed to the supervisor and distributes to staff for handling as appropriate.</li><li>Makes travel arrangements and requests reimbursement of travel expenses.</li><li>Effectively schedule and maintain intricate calendars for appointments, meetings, interviews, meeting locations, and conferences, while skillfully prioritizing scheduling demands.</li><li>Coordinate & take minutes for Medical Staff committees, as needed.</li><li>Responsible for accurate meeting attendance tracking method.</li><li>Assist with tracking Ballots for Bylaw Revisions.</li><li>Maintain updates of Bylaws and MS policies for website and notebooks.</li><li>Handle sensitive and personally identifiable information discreetly, adhering to established procedures to maintain data security.</li><li>Perform other duties as assigned.</li><li>Adhere to UPA & UTMC Bylaws, Rules & Regulations, Policies & Procedures, and Regulatory requirements.</li><li>May perform other related duties as negotiated to meet the ongoing needs of the organization.</li></ul><p><em><strong>Full benefit package available, including PTO, Sick Leave, 401k with company match and immediate vesting, Medical, Dental, Vision, STD, LTD, Life Insurance, Critical Illness, and more!</strong></em></p><p>Requirements</p><p><strong>Qualifications</strong></p><ul><li>Associates degree in healthcare or Business Administration <em>or </em>5 years of experience in the medical field.</li><li>Professional discretion and ability to maintain confidentiality.</li><li>Excellent verbal and written communication skills, with attention to detail.</li><li>Highly organized and capable of managing multiple priorities.</li><li>Must be comfortable in a work environment where assignments and priorities are frequently shifted depending on the needs of the department or change in organizational strategy.</li><li>Must demonstrated excellent time management skills sufficient to coordinate and complete assignments within established timeframes.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other collaboration tools.</li></ul><p><strong>Physical Demands</strong></p><ul><li>Sitting 80% at a desk.</li></ul>",
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