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Executive Assistant

140db784 F1af 4cea A4d1 67a18e3777ae 19000101 000001 · NC: San Francisco, San Francisco, CA, US, San Francisco, CA · Active · $95,000–$120,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company140db784 F1af 4cea A4d1 67a18e3777ae 19000101 000001
TitleExecutive Assistant
Normalized title-
Department / team-
LocationNC: San Francisco, CA, United States
Work model-
Employment type-
Salary$95,000–$120,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-09 / 2026-05-31
Changed / last seen2026-06-18 / 2026-06-18

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PageWhat it containsOpen
Company jobsActive postings from 140db784 F1af 4cea A4d1 67a18e3777ae 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in NC: San Francisco.Open
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Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company140db784 F1af 4cea A4d1 67a18e3777ae 19000101 000001
Source4a0ce567-afeb-4b5f-a42f-64a2d18dae92
ATS providerADP Workforce Now Recruiting

Description

Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The Executive Assistant supports Insidesource’s success by elevating the CEO’s effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities. Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization. Essential Duties and Responsibilities: Executive Support Own and manage the CEO’s calendar, applying a strategic and holistic approach to optimize time, priorities, and impact. Manage the CEO’s email inbox, triaging and actioning inbound messages and drafting communications. Book travel and logistics for frequent domestic and international trips. Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication. Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings. Attend meetings as needed to take notes, track action items, facilitate follow-through. Complete administrative tasks such as expense reports. Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment. Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all. Provide occasional personal administrative support as needed. Provide admin support to enterprise leaders as required. Remain flexible on working location throughout the week, flexing between our Bay Area showrooms. Enterprise Support Lead a revamp of Insidesource’s corporate travel program, and serve as the primary point of contact for employee questions going forward. Organize Insidesource’s annual leadership offsite, including logistics, bookings, invites, itinerary support, etc. Manage or support special projects and cross-functional initiatives as requested. Proactively build relationships across the enterprise. Insidesource Core Responsibilities Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused. Participate in All Company Meetings and Regional Town Halls. Embody diversity, equity, and inclusion in our Insider community and business practices. Supervisory Responsibilities None Skills, Knowledge, Experience Required 5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment. Strong instincts around time management, prioritization, and calendaring. A natural affinity for thinking three steps ahead and planning for the unplanned. Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively. Demonstrates good judgement, integrity, and discretion in handling sensitive information. Comfortable toggling between personal and professional admin support. Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource. Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role. Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems. Must hold a valid driver's license and have a car. The anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.

Full job record

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Org IDaaf43811-5fe0-46c8-b67c-992c3fed901a
Source ID4a0ce567-afeb-4b5f-a42f-64a2d18dae92
Board ID4a0ce567-afeb-4b5f-a42f-64a2d18dae92
Provideradp_workforcenow
Provider Job Key630659
TitleExecutive Assistant
Normalized Title—
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Department—
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CountryUnited States
RegionCA
CityNC: San Francisco
Salary Raw95000.00 To 120000.00 (USD) Annually
Salary Min95,000
Salary Max120,000
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First Seen At2026-05-31 18:29:10Z
Last Seen At2026-06-18 13:35:06Z
Last Checked At2026-06-18 13:35:06Z
Last Changed At2026-06-18 13:35:06Z
Inactive At—
Source Posted At2026-04-09 22:57:00Z
Source Updated At—
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    "requisitionDescription": "<p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;vertical-align:baseline;' data-pasted=\"true\"><strong><span style='font-family:\"HK Grotesk\";'>Insidesource DEI Statement</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:115%;'><span style='font-family:\"HK Grotesk\";color:#242424;'>By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to &ldquo;unleash human and business potential.&rdquo; We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:115%;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;' data-pasted=\"true\"><strong><span style='font-size:16px;font-family:\"HK Grotesk\";'>Job Summary</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"HK Grotesk\";'>The Executive Assistant supports Insidesource&rsquo;s success by elevating the CEO&rsquo;s effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"HK Grotesk\";'>Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization.&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong>&nbsp;</strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-size:16px;line-height:107%;font-family:\"HK Grotesk\";'>Essential Duties and Responsibilities:</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-family:\"HK Grotesk\";'>Executive Support</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Own and manage the CEO&rsquo;s calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Manage the CEO&rsquo;s email inbox, triaging and actioning inbound messages and drafting communications.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Book travel and logistics for frequent domestic and international trips.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Attend meetings as needed to take notes, track action items, facilitate follow-through.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Complete administrative tasks such as expense reports.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Provide occasional personal administrative support as needed.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Provide admin support to enterprise leaders as required.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Remain flexible on working location throughout the week, flexing between our Bay Area showrooms.</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-family:\"HK Grotesk\";'>Enterprise Support</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Lead a revamp of Insidesource&rsquo;s corporate travel program, and serve as the primary point of contact for employee questions going forward.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Organize Insidesource&rsquo;s annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Manage or support special projects and cross-functional initiatives as requested.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Proactively build relationships across the enterprise.</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-family:\"HK Grotesk\";'>Insidesource Core Responsibilities</span></strong><strong>&nbsp;</strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Participate in All Company Meetings and Regional Town Halls.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Embody diversity, equity, and inclusion in our Insider community and business practices.</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong>&nbsp;</strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-size:16px;line-height:107%;font-family:\"HK Grotesk\";'>Supervisory Responsibilities</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"HK Grotesk\";'>None&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong>&nbsp;</strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><strong><span style='font-size:16px;line-height:107%;font-family:\"HK Grotesk\";'>Skills, Knowledge, Experience Required</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Strong instincts around time management, prioritization, and calendaring.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>A natural affinity for thinking three steps ahead and planning for the unplanned.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Demonstrates good judgement, integrity, and discretion in handling sensitive information.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Comfortable toggling between personal and professional admin support.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"HK Grotesk\";'>Must hold a valid driver&#39;s license and have a car.</span></li></ul><p><span style='font-family:\"HK Grotesk\";'><em style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; color: rgb(38, 35, 33); font-family: \"HK Grotesk\"; font-size: 14.6667px; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;' data-pasted=\"true\">The anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.</em><br></span></p></div>\n",
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