Office Coordinator

{
  "content_hash": "06ff68d056c62d5307abd5d6a7de5f3139a653608a80d8a4c7e65329d8d96d85",
  "source_hash": "71a5b22c0e83fa989752c9126abc340d61c9a9f55cb4ee9b253f3da003a285ba",
  "last_changed_at": "2026-05-29T07:01:10.382Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "San Francisco, CA",
    "city": "San Francisco",
    "region": "CA",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.9
  },
  "salary_max": 80000,
  "salary_min": 65000,
  "inferred_at": "2026-06-06T07:56:45.746Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "San Francisco, CA",
      "city": "San Francisco",
      "region": "CA",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.9
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "USD"
}

{}

{
  "lists": [
    {
      "text": "Responsibilities ",
      "content": "<p>&nbsp;</p>\n<div><strong>Guest &amp; Visitor Experience&nbsp;</strong></div>\n\n<li>Greet employees, clients, candidates, and vendors with a professional and welcoming demeanor.&nbsp;</li>\n<li>Manage visitor check-in and NDA signing in accordance with security protocols.&nbsp;</li>\n<li>Maintain a polished, welcoming reception area and ensure the office always reflects a professional environment.&nbsp;</li>\n\n<div><strong>Office Operations &amp; Facilities&nbsp;</strong></div>\n\n<li>Serve as the primary point of contact for employee requests via Slack, ticketing system, and in person; submit and track tickets to ensure timely resolution.</li>\n<li>Serve as point of contact for onsite vendors and technicians; escort external vendors (e.g., plumbers, electricians, janitorial) to ensure work is completed correctly.</li>\n<li>Conduct daily walkthroughs to ensure all spaces — reception, conference rooms, kitchens, and common areas — are clean, stocked, and presentable; coordinate maintenance, cleaning schedules, and general upkeep.</li>\n<li>Oversee incoming/outgoing mail, deliveries, and package distribution.</li>\n<li>Support the Workplace Manager with hands-on office tasks, including moves, furniture reconfiguration, and workstation setup.</li>\n\n<div><strong>Food &amp; Beverage&nbsp;</strong></div>\n\n<li>Oversee all food and beverage ordering, including daily restocks, vendor coordination, and maintaining appropriate inventory levels across kitchens and common areas.&nbsp;</li>\n<li>Coordinate office meal orders, snack inventory and replenishment, and catering for meetings.&nbsp;</li>\n<li>Monitor and manage stock levels — tracking, organizing, and replenishing supplies efficiently to reduce waste and align with sustainability practices.&nbsp;</li>\n\n<div><strong>Events, Culture &amp; People&nbsp;</strong></div>\n\n<li>Support the Workplace Manager with event logistics, planning and executing Gridware events, including setup, vendor communication, and onsite coordination.&nbsp;</li>\n<li>Partner with cross-functional teams to ensure we support employee experience and culture, including meetings, team-building activities, and celebrations.&nbsp;</li>\n<li>Partner with L&amp;D on the new hire onboarding checklist in relation to workplace, including day-one building access and meals, office navigation, and general questions.&nbsp;</li>\n<li>Work cross-functionally with our IT team to support broader events onsite and ad hoc requests.&nbsp;</li>\n"
    },
    {
      "text": "Required Skills ",
      "content": "\n<li>Bachelor’s degree or equivalent experience; 1–2 years in an office, administrative, coordinator, hospitality, or customer-facing role.&nbsp;</li>\n<li>Excellent interpersonal and communication skills.&nbsp;</li>\n<li>Excellent organizational skills and attention to detail.&nbsp;</li>\n<li>Proficiency with Microsoft Office tools, Slack, and similar workplace software.&nbsp;</li>\n<li>Comfortable in a collaborative environment with the ability to work cross-functionally.&nbsp;</li>\n<li>Ability to prioritize, problem-solve, and manage time effectively with minimal supervision.&nbsp;</li>\n<li>Polished and dependable; able to maintain confidentiality and interface with all levels of the organization.&nbsp;</li>\n<li>Must be able to lift up to 45 lbs.&nbsp;</li>\n"
    },
    {
      "text": "Bonus Skills ",
      "content": "\n<li>Experience supporting a startup or fast-growing company.&nbsp;</li>\n<li>Experience coordinating office events or workplace programs.&nbsp;</li>\n<li>Familiarity with office management tools or workplace platforms.&nbsp;</li>\n"
    }
  ],
  "country": "US",
  "createdAt": 1772840367344,
  "updatedAt": null,
  "categories": {
    "team": "People",
    "location": "San Francisco, CA",
    "commitment": "Full-Time",
    "allLocations": [
      "San Francisco, CA"
    ]
  },
  "salaryRange": {
    "max": 80000,
    "min": 65000,
    "currency": "USD",
    "interval": "per-year-salary"
  },
  "workplaceType": "onsite"
}