Administrative Assistant to the Executive Director and Dean of CTE and Nursing

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  "last_changed_at": "2026-06-03T13:06:00.420Z",
  "active_status": "deleted"
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  "language": "en",
  "location": {
    "raw": "Yuma, AZ, US",
    "city": "Yuma",
    "region": "AZ",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.98
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  "inferred_at": "2026-06-01T13:32:37.589Z",
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    "language": "en",
    "location": {
      "raw": "Yuma, AZ, US",
      "city": "Yuma",
      "region": "AZ",
      "country": "United States",
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      "confidence": 0.98
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    "countries": [
      "United States"
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{
  "locations": [
    {
      "city": "Yuma",
      "state": "AZ",
      "country": "US"
    }
  ],
  "requisitionId": 5572,
  "displayJobTitle": "Administrative Assistant to the Executive Director and Dean of CTE and Nursing",
  "externalDescription": "Summary of Function: Provides administrative support to the Executive Director and Dean of CTE and Nursing. Typical Duties: Serves Students. Supports the Executive Director and Dean of CTE and Nursing in the implementation of projects, budgeting, managing, and scheduling daily work routines, meetings, priorities, and appointments. Opens, sorts, and distributes daily mail. Maintains routine and confidential files. Oversees the department as the Administrative Assistant. Supervises the work of others, including hiring, training, and performance evaluations. Liaison to all areas of the college acts on behalf of the department by exercising judgment and discretion in all confidential matters of significance. May perform duties related to confidential student conduct concerns, assisting the Executive Director and Dean of CTE with student conduct. Schedules all appointments and calendaring for the supervisor. Reminds supervisor of meeting times. Sets up appointments for other staff in the department. Cancels and resets appointments. Assist the Dean in developing grant proposals, collection, reviews, and equipment tracking as it relates to grants. Orders supplies for the office and staff. Creates requisitions and reviews invoices, P-cards, and/or Travel cardholders with monthly reconciliation duties. Creates and completes all aspects of travel arrangements for the supervisor and division/department. Creates and manages budget reports. Assists the supervisor in developing grant proposals, collecting, reviewing, and equipment tracking. Maintains documentation for grant projects. Processes load sheets for division faculty. Assists the Executive Director and Dean of CTE and Nursing, Lead Program Directors, and administrative staff with class schedules and class changes. Schedules facilities, classrooms, and equipment. Takes notes at department, division, committee, councils, or external meetings. Runs report. Drafts and edits division job descriptions. Creates and formats PowerPoint presentations with content provided by the supervisor. Lead committees. Acts as a mentor to new administrative assistant employees. Leads the Team to perform at the highest level, and creates professional growth opportunities for the Team. Researches and verifies information for program reports and special projects. Maintains the department website. Composes, edits, types, and proofs correspondence, reports, memos, and other documents as assigned. Takes and transcribes minutes of department and advisory meetings. Planning and facilitating events; creating facilities requests; creating marketing materials and marketing requests. Support and participate in strategic planning initiatives and performs other duties as assigned. ",
  "postingEffectiveDate": "4/23/2026",
  "postingExpirationDate": "-"
}