2026-2027 Administrative Assistant

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      "city": "Beaverton",
      "state": "Oregon"
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    "location": {
      "city": "Beaverton",
      "state": "Oregon",
      "postalCode": "97008",
      "addressCountry": "United States"
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    "datePosted": "2026-05-20",
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    "description": "<p><span style=\"font-size: 10pt; font-weight: bold\">Job Description</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\">Title: Administrative Assistant</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\">Department: Administration</span><span style=\"font-size: 10pt\"><br></span><br><span style=\"font-size: 10pt\">Schedule: Monday-Friday</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\">Status: Exempt</span></p>\n<p><span style=\"font-size: 10pt\">Revised: May 2026</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt; font-weight: bold\">General Summary</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\">A full-time, 12-month position reporting to the Executive Director.  The Administrative Assistant is a member of the on site administrative team to ensure that all tasks/duties are completed and that the department meets performance goals. Duties and responsibilities include but are not limited to customer service, administrative support for the Executive Director and other members of the administrative team, front desk administration, event management planning, student health management, parent and staff support. During the school year, the Administrative Assistant will also coordinate the before and after school program. </span><span style=\"font-size: 10pt\">During the school year when students are in session and/or when after school care is offered, the work day could start as early as 7:00am and could end as late as 5:30 pm. During vacation breaks, the work day is from 8:00am - 4:30pm unless other arrangements have been made.  The position includes a 30 minute unpaid lunch break.</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt; font-weight: bold\">Essential Functions:</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt; font-weight: bold\">Administrative Assistant Duties</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Serve as the face of the school, including providing excellent front-facing customer service in person and via phone, and email by response to all forms of communication in a timely manner, to a  wide variety of customers including parents, students, teachers, staff, vendors, and volunteers.</span></li>\n<li><span style=\"font-size: 10pt\">Assist and administer first aid to students and monitor student medications. </span></li>\n<li><span style=\"font-size: 10pt\">Act as a point person for community inquiries, stay informed and abreast of school events, updates and happenings</span></li>\n<li><span style=\"font-size: 10pt\">Assist in coordinating school events and activities in conjunction with the administrative team.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 10pt\">Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid the Administrative team</span></li>\n<li><span style=\"font-size: 10pt\">Open, sort, and distribute incoming correspondence, including faxes and email.</span></li>\n<li><span style=\"font-size: 10pt\">Resolve parent, volunteer, staff and visitor complaints or answer questions regarding policies and procedures.</span></li>\n<li><span style=\"font-size: 10pt\">Maintain and monitor records pertaining to inventory, personnel, orders, supplies, or machine maintenance.</span></li>\n<li><span style=\"font-size: 10pt\">Maintains effective working relationships with other members of the Department as well as other school personnel and community members, including those from diverse cultures or backgrounds or those who speak limited or no English.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 10pt\">Provides confidential secretarial and support services for administrators, staff, parents and students.</span></li>\n<li><span style=\"font-size: 10pt\">Effectively utilizes multiple software platforms</span></li>\n<li><span style=\"font-size: 10pt\">Coordinates school events such as graduations, report card distribution, performances, as needed throughout the year. </span></li>\n<li><span style=\"font-size: 10pt\">Other duties as assigned</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Attendance</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Tracks attendance and truancy issues in collaboration with the administrative team.</span></li>\n<li><span style=\"font-size: 10pt\">Collects attendance data for school and district reports in collaboration with the administration team.</span></li>\n<li><span style=\"font-size: 10pt\">Coordinate with teachers to communicate attendance issues and follow up with families accordingly</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Registrar/ Enrollment Support</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Responsible for student enrollment data entry, drops, and changes as needed throughout the year.</span></li>\n<li><span style=\"font-size: 10pt\">Communicate enrollment and registration information to new and prospective families.</span></li>\n<li><span style=\"font-size: 10pt\">Provide support for lottery and enrollment procedures.</span></li>\n<li><span style=\"font-size: 10pt\">Organize and lead school tours throughout the school year</span></li>\n<li><span style=\"font-size: 10pt\">Liaison with childcares in the area to support events and enrollment efforts</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Before and After School Coordinator</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Manage before and after school program operations including ordering supplies, billing, program schedules, and all record keeping activities.</span></li>\n<li><span style=\"font-size: 10pt\">Collaborate,  design and implement activities and assignments to encourage attendee's intellectual, creative, artistic, and athletic enrichment and abilities.</span></li>\n<li><span style=\"font-size: 10pt\">Operate a variety of after school program supplies and equipment including athletic equipment, arts and crafts equipment, and office equipment as assigned. </span></li>\n<li><span style=\"font-size: 10pt\">Act as a liaison between parents, staff, and school personnel; assist in conferring with parents regarding student performance and behavior as necessary. </span></li>\n<li><span style=\"font-size: 10pt\">Interact with children in an effort to build self-esteem and form a comfort level with their peers; answer student questions, provide proper examples, emotional support, a friendly attitude, and general guidance. </span></li>\n<li><span style=\"font-size: 10pt\">Assure student understanding of program rules and procedures; maintain appropriate order and student conduct. </span></li>\n<li><span style=\"font-size: 10pt\">Assist in resolving student disputes; refer serious discipline problems to program supervisors. </span></li>\n<li><span style=\"font-size: 10pt\">Monitor children to ensure their health, safety and physical well-being; perform routine First Aid and CPR; perform first aid in emergency situations according to established procedures; enforce and ensure the health and safety rules and procedures are observed. </span></li>\n<li><span style=\"font-size: 10pt\">Directly supervise the before and after school team with support from administration</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Lunch Program Coordinator</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Manage the Nutrition Services, School Lunch Program</span></li>\n<li><span style=\"font-size: 10pt\">Receive lunch orders from families and submit orders to the vendor</span></li>\n<li><span style=\"font-size: 10pt\">Handle billing and payments for the lunch service</span></li>\n<li><span style=\"font-size: 10pt\">Including payment and vendor/supplier management</span></li>\n<li><span style=\"font-size: 10pt\">Consolidate and submit reports to the state of Oregon for reimbursement</span></li>\n<li><span style=\"font-size: 10pt\">Supervise the Nutrition Services Assistant with support, lunch service coordination and train</span></li>\n<li><span style=\"font-size: 10pt\">Provide training to employees serving lunch</span></li>\n<li><span style=\"font-size: 10pt\">Keep up to date on trainings required by the National School Lunch Program  (NSLP)</span></li>\n<li><span style=\"font-size: 10pt\">Provide training support for all lunch employees as required by the NSLP</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Other Tasks</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Attend school-wide functions as requested</span></li>\n<li><span style=\"font-size: 10pt\">Fills in to cover breaks</span></li>\n<li><span style=\"font-size: 10pt\">Other related duties as assigned (could include pick up and drop off duty, traffic management, distance learning student support, teacher support, school maintenance tasks, etc.)</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Knowledge, Skills and Abilities</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Passionate about the mission and vision of the school.</span></li>\n<li><span style=\"font-size: 10pt\">Self-motivated, proactive, resourceful and creative problem solver</span></li>\n<li><span style=\"font-size: 10pt\">Strong organizational and project management skills with the ability to meet deadlines</span></li>\n<li><span style=\"font-size: 10pt\">Commitment to excellent customer service and a positive attitude toward a front facing customer service position</span></li>\n<li><span style=\"font-size: 10pt\">Collaborative team player who can work together with the admin team and work independently.</span></li>\n<li><span style=\"font-size: 10pt\">Attention to detail and ability to produce accurate information in the most efficient manner possible</span></li>\n<li><span style=\"font-size: 10pt\">Ability to communicate effectively and professionally, orally and in writing, with a broad range of internal and external constituents.</span></li>\n<li><span style=\"font-size: 10pt\">Comfortable proactively learning new technology and systems. </span></li>\n<li><span style=\"font-size: 10pt\">Proficient in MS Office (Word, Excel, PowerPoint)</span></li>\n<li><span style=\"font-size: 10pt\">Experience with Google Suite (gmail, google docs, google calendar) and related systems</span></li>\n<li><span style=\"font-size: 10pt\">Advanced skills utilizing online database software. </span></li>\n<li><span style=\"font-size: 10pt\">Ability to communicate effectively with a diverse pool of personalities.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Working Conditions/Physical Requirements</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">During peak activity periods, this position may be requested to work in excess of 8 hours per day and/or 40 hours per week. </span></li>\n<li><span style=\"font-size: 10pt\">Capable of quickly traveling to classrooms, lifting or otherwise carrying 20 pounds, traveling up/down flights of stairs, standing and sitting for long durations, typing for continuous hours on a computer keyboard, and reading information on a computer screen.</span></li>\n<li><span style=\"font-size: 10pt\">Ability to travel occasionally to attend off site events.</span></li>\n<li><span style=\"font-size: 10pt\">Possess a valid driver’s license and reliable transportation for offsite events and transportation.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Required Qualifications</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Associate's Degree or equivalent experience</span></li>\n<li><span style=\"font-size: 10pt\">1-2 years experience in administrative support or executive assistant or office manager roles. </span></li>\n<li><span style=\"font-size: 10pt\">Bilingual - communicate fluently in written and spoken English and Spanish</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Preferred Qualifications</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Bachelor's Degree or equivalent experience </span></li>\n<li><span style=\"font-size: 10pt\">3-5 years experience in an administrative support role</span></li>\n<li><span style=\"font-size: 10pt\">Comfortable in a multicultural community</span></li>\n</ul>",
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