Finance and Administration Officer

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    "description": "<p><span style=\"color: rgb(242, 171, 43); font-size: 10pt; font-weight: bold\">ABOUT SPARK MICROGRANTS</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Spark Microgrants believes in a world where everyone lives with dignity and determines their own positive future. Decades of prescriptive aid have sidelined the poor from the very programs meant to uplift them. We believe in local solutions and catalyzing rural villages facing poverty into action.</span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">At the heart of Spark’s model, the Facilitated Collective Action Process (FCAP), are ‘town-hall’ style weekly meetings, in which women, men, young, old, plan together for their community’s future. Each village elects a leadership committee, establishes a village savings account, and launches a project of their choice. Members receive training on financial management, transparency, leadership, village planning, and advocacy. </span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Spark trains partner organizations and works with governments to scale the FCAP as the model of choice to advance social and economic development, improve lives, and secure lasting change. Spark is now active in 500+ villages in 6 countries, improving the lives of over 560,000 people. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">As a team, we share a set of common values that shape how we work. These are:</span></p>\n<ol>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Facilitators</span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">. We don’t impose; we enable others to generate impact.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Community-driven.</span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\"> We are motivated by what is best for the community.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Process-centered.</span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\"> The how of what we do is just as important as the what.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Authentic.</span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\"> Our vision and values live in everything we do.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Dynamic. </span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">We seek opportunities and are willing to take risks to serve our community partners better</span></li>\n</ol>\n<p><span style=\"color: rgb(242, 171, 43); font-size: 10pt; font-weight: bold\">OUR WORK</span></p>\n<p><span style=\"font-size: 10pt\">The foundation of our approach is the Facilitated Collective Action Process (FCAP), where rural communities are led through regular facilitated meetings to organise, conceptualise and implement local development projects, which are supported by a microgrant to fund them. The FCAP has been designed to improve local livelihoods, enhance social cohesion, and improve citizen engagement. </span></p>\n<p><span style=\"font-size: 10pt\">Our operating model is based on an international team of functional advisers (e.g. finance team, training team, design team) who support country teams. Country teams co-design the FCAP with local partners and government, train partners, and support quality monitoring and oversight. The size and scope of country teams depend on the needs of our partners. </span></p>\n<p><span style=\"font-size: 10pt\">In Ghana, Spark will be expanding programs in partnership with local partners hence Spark is establishing a team in Ghana.</span></p>\n<p><span style=\"color: rgb(51, 91, 138); font-size: 14pt\">Job Overview</span></p>\n<p><span style=\"font-size: 10pt\">This role is responsible for overseeing daily accounting operations and managing financial transactions. Working closely with the Country Director, the Finance and Administration Officer ensures transparent and fair procurement of goods and services in compliance with Spark’s procurement and financial regulations. The role oversees office administration, planning, coordination and the delivery of other critical tasks in support of the Spark leadership in Ghana.  We are looking for exceptional candidates with a proven track record at managing finances and administration.</span></p>\n<p><span style=\"color: rgb(51, 91, 138); font-size: 14pt\">Location</span></p>\n<p><span style=\"font-size: 10pt\">This position is based in Accra Ghana</span></p>\n<p><span style=\"color: rgb(51, 91, 138); font-size: 14pt\">Values</span></p>\n<p><span style=\"font-size: 10pt\">Spark team members are passionate about our vision to help create a world where everyone will live with dignity and define their own positive future. At Spark our values are what define us and shape the work that we do. Our values are:</span></p>\n<ol>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Facilitators</span><span style=\"font-size: 10pt\">. We don’t impose; we enable others to generate impact.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Community-driven.</span><span style=\"font-size: 10pt\"> We are motivated by what is best for the community.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Process-centered.</span><span style=\"font-size: 10pt\"> The how of what we do is just as important as the what.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Authentic.</span><span style=\"font-size: 10pt\"> Our vision and values live in everything we do.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Dynamic. </span><span style=\"font-size: 10pt\">We seek opportunities and are willing to take risks to serve our community partners better.</span></li>\n</ol>\n<p><span style=\"color: rgb(31, 73, 125); font-size: 14pt\">Responsibilities </span></p>\n<p><span style=\"font-size: 10pt\">Finance</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Manage banking and accounting, including daily bookkeeping, cash reconciliation and correspondence responsibilities for the bank in Ghana</span></li>\n<li><span style=\"font-size: 10pt\">Manage the monthly close and account reconciliations</span></li>\n<li><span style=\"font-size: 10pt\">Participate in internal and external audits</span></li>\n<li><span style=\"font-size: 10pt\">Support the annual planning and budgeting process</span></li>\n<li><span style=\"font-size: 10pt\">Prepare cashflow forecasts, ensuring sufficient and timely availability of funds for day to day activities as well as cash for strategic program activities</span></li>\n<li><span style=\"font-size: 10pt\">Receive and review periodic financial progress reports from Partners and take relevant action on performance</span></li>\n<li><span style=\"font-size: 10pt\">Provide training to Partner staff and capacity development to plan, implement, monitor and report on funds received</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Administration and Logistics</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Oversee the daily administrative procedures of Spark in Ghana</span></li>\n<li><span style=\"font-size: 10pt\">Assist with the onboarding process for new employees, including setting up workspaces and providing necessary resources.</span></li>\n<li><span style=\"font-size: 10pt\">Coordinate the logistics of all program-related activities, including the transportation and accommodation of staff and stakeholders.</span></li>\n<li><span style=\"font-size: 10pt\">Manage the inventory of office supplies and program materials, ensuring adequate stock levels.</span></li>\n<li><span style=\"font-size: 10pt\">Supervise the distribution and maintenance of office equipment (computers, printers, phones), ensuring they are operational and available when needed.</span></li>\n<li><span style=\"font-size: 10pt\">Oversee the maintenance of office facilities, ensuring compliance with health and safety regulations.</span></li>\n<li><span style=\"font-size: 10pt\">Manage the  procurement process, from identifying needs to purchasing supplies and services.</span></li>\n<li><span style=\"font-size: 10pt\">Ensure that procurement activities are conducted transparently and in line with Spark’s procurement policies and financial regulations.</span></li>\n<li><span style=\"font-size: 10pt\">Negotiate contracts with vendors to ensure cost-effective purchasing and timely delivery of goods and services.</span></li>\n<li><span style=\"font-size: 10pt\">Maintain relationships with suppliers and service providers, ensuring they meet the office’s requirements and quality standards.</span></li>\n<li><span style=\"font-size: 10pt\">Prepare and process invoices, ensuring that payments are made on time and in accordance with contract terms.</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"color: rgb(241, 194, 50); font-size: 10pt; font-weight: bold\">W</span><span style=\"color: rgb(241, 194, 50); font-size: 10pt\">​</span><span style=\"color: rgb(241, 194, 50); font-size: 10pt; font-weight: bold\">HO WE ARE LOOKING FOR:</span><span style=\"color: rgb(241, 194, 50); font-size: 10pt\">​</span></p>\n<p><span style=\"color: rgb(241, 194, 50); font-size: 10pt; font-weight: bold\">Essential:</span></p>\n<ol>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Education</span><span style=\"font-size: 10pt\">: </span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">A bachelor’s degree in Accounting, Finance, Business Administration, Supply or a relevant field.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Experience:</span>\n<ol>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Minimum of 4 years of relevant work experience </span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">High proficiency in MS Office software applications and technology for efficiency and information sharing.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Good understanding of competitive procurement practices.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Demonstrated ethics and integrity.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Strong collaboration and interpersonal skills.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Excellent organizational skills with an emphasis on planning and attention to detail.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Experience in and understanding of essential accounting principles, accounting systems and Ghana tax requirements</span></li>\n</ol>\n</li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Technical Proficiency:</span>\n<ol>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Strong knowledge of MS Office suite and Google Workspace (Google Docs, Sheets, Slides, and Forms).</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Familiarity with collaboration tools (e.g., Slack, Trello, Asana) used for administrative functions.</span></li>\n</ol>\n</li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Communication Skills:</span>\n<ol>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Excellent oral and written communication skills.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Ability to communicate effectively in English, both written and spoken.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Ability to communicate clearly and concisely, tailoring messages to the audience.</span></li>\n</ol>\n</li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Flexibility:</span><br><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">Ability to adapt to change and work in a dynamic environment.</span></li>\n</ol>\n<p><span style=\"color: rgb(241, 194, 50); font-size: 10pt; font-weight: bold\">WHY WORK WITH US?</span><span style=\"color: rgb(241, 194, 50); font-size: 10pt\">​​</span></p>\n<ul>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">You will be joining a dynamic team that hails from ten countries around the world and is committed to our vision </span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">You will have the freedom and autonomy to make your role your own. We want to hear your innovative ideas, your vision for the future, and your critical questions.</span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">We respect and value work-life balance and your need for downtime, vacation, and reflection. </span></li>\n<li><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">You will join a dynamic and growing organization with a clear pathway to learning and career advancement.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(242, 171, 43); font-size: 10pt; font-weight: bold\">Other information </span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Job Location:  Accra, Ghana </span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Application Closing Date: Rolling Basis</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Follow the link to apply:</span><a href=\"https://sparkmicrogrants.bamboohr.com/careers/166\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-size: 10pt; font-weight: bold\"> https://sparkmicrogrants.bamboohr.com/careers/168</span></a></p>",
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