Office Manager

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    "ShortDescriptionStr": "Baylor University is seeking an Office Manager to support the mission of the BU Counseling Center by providing administrative, technical, logistical, and office management for a large team of clinicians operating out of two locations. The position offers critical executive support to the director and the members of the leadership team.",
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    "ExternalDescriptionStr": "<p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><a name=\"OLE_LINK2\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">A humble&nbsp;college&nbsp;founded before Texas was a state,&nbsp;Baylor&nbsp;now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.&nbsp;</span></span></a></p><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Since 2011, Baylor has been named as one of the nation’s “</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://hr.web.baylor.edu/great-colleges-work\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Great Colleges to Work For”</span></span></a><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.</span></span></p><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\"><strong>What We Are Looking For</strong></span></span></p><p align=\"left\" style=\"text-align: left;\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt; line-height: 105%;\">Baylor University is seeking an Office Manager to support the mission of the BU Counseling Center&nbsp;by providing administrative, technical, logistical, and office management for a large team of clinicians operating out of two locations. The position offers critical executive support to the director and the members of the leadership team.</span></span></p><p align=\"left\" style=\"text-align: left;\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt; line-height: 105%;\">A high school diploma and one year of relevant work experience are required. An Associate’s degree and two years of relevant experience are preferred.&nbsp;</span></span></p><p align=\"left\" style=\"text-align: left;\"><span style=\"color: rgb(51, 51, 51); font-family: Calibri, sans-serif;\"><i><span style=\"font-size: 11pt; line-height: 105%;\"><strong><u>All applicants must be currently authorized to work in the United States on a full-time basis.&nbsp;</u></strong></span></i></span></p><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\"><strong>What You Will Do</strong></span></span></p><ul><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Provide administrative assistance to Director of Counseling Services, including managing schedule, meetings, and tasks</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Identify and coordinate complex meetings and communications with internal and external stakeholders and campus partners&nbsp;</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Design content for presentations and manage professional messaging</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Collect reports for clinical operations, training programs, and community partnerships for leadership review&nbsp;</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Assist with problem identification and resolution through the planning, implementation, and evaluation of administrative procedures</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Oversee daily facility operations for the SLC and Dutton office locations such as attending BEC meetings, managing door(CS Gold), isupply inventory and work order submissions</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Act as the primary liaison for IT issues, managing hardware inventory (laptops), tech troubleshooting, and helpdesk tickets</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Maintain and update departmental website, TV programming Support staff by monitoring facility concerns such as temperature control and office recording equipment&nbsp;</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Manage department transportation resources, including fuel and damage monitoring for golf carts</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Coordinate with the Financial Administrator (FA) for orders and front office budget management</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Keep procedures in Box updated as advised by supervisor</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Manage legal requests for records and ensure HIPAA-compliance of clinical records</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Train and support front office staff, stepping in to provide coverage as needed</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Serve as the BUCC administrator for our EMR, coordinating with EMR analyst and Assistant/Associate Director of Clinical Services/Operations, implementing records management, and providing staff training at onboarding and offboarding</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Collect, format, distribute, and maintain records of critical data for accreditation, including multiple levels of student and supervisor evaluations</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Schedule intern onboarding and exit procedures, including office prep, technology returns, and orientation to office procedures</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Update reports, flyers, and website materials for the internship and the training portion of the department website</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Manage schedules in the EMR for internship orientations, didactics, case consultations, and TD meetings, etc.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Provide scheduling support for major events (e.g., Hope, Peace, Love; Finals Fest; Texas Supervision Symposium)</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Utilize online tools to update social media graphics, flyers, and handouts for outreach initiatives</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Assist with the recruitment and interview logistics for the Mental Health Outreach Fellow program</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Perform all other duties as assigned to support Baylor’s mission</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Ability to comply with university policies</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Maintain regular and punctual attendance</span></span></p></li></ul><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\"><strong>What You Can Expect</strong></span></span></p><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.&nbsp; To learn more, go to&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.baylor.edu/hr/index.php?id=949184\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Baylor Benefits &amp; Advantages.</span></span></a></p><p align=\"left\" style=\"background-color: white; line-height: normal; text-align: left;\"><span style=\"color: black; font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\"><strong>Explore &amp; Engage</strong></span></span></p><p align=\"left\" style=\"line-height: normal; margin-bottom: 0in; text-align: left;\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Learn more about&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.baylor.edu/about/\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Baylor</span></span></a><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">&nbsp;and our strategic vision,&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://strategicplan.web.baylor.edu/\"><span style=\"font-family: Calibri, sans-serif;\"><i><span style=\"font-size: 11pt;\">Baylor in Deeds</span></i></span></a><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">.&nbsp; Also, explore our great hometown of&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.baylor.edu/waco/\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">Waco</span></span></a><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">&nbsp;and the many opportunities to&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.baylor.edu/waco/index.php?id=970687\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">engage locally.</span></span></a><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">&nbsp; If you are new to Central Texas,&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://vimeo.com/452638883\"><span style=\"font-family: Calibri, sans-serif;\"><span style=\"font-size: 11pt;\">This is Waco!</span></span></a></p>",
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