Associate - Corporate Secretarial Services COE

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      "city": "Cashel",
      "state": "Tipperary"
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    "jobOpeningName": "Associate - Corporate Secretarial Services COE",
    "departmentLabel": "Co-Sec - Centre of Excellence - CD0404",
    "employmentStatusLabel": "Full Time"
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    "location": {
      "city": "Cashel",
      "state": "Tipperary",
      "postalCode": "E25 WK15",
      "addressCountry": "Ireland"
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    "datePosted": "2026-04-27",
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    "description": "<p><span style=\"font-weight: bold\"><span style=\"color: inherit; font-size: 12pt\">About Waysto<span style=\"font-family: arial, helvetica, sans-serif\">ne </span></span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion</span><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Summary: </span>Reporting to the Associate Director – Corporate Secretarial Services (COE), the Associate– Corporate Secretarial Services (COE) will be an integral part of the team’s success.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">           </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">ESSENTIAL DUTIES AND RESPONSIBILITIES</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland and the United Kingdom, will manage multiple client relationships, will review work produced by others within the team and will assist with training others within the team.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Responsibilities may include (but are not limited to) the following:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Build a relationship with the stakeholders of funds/entities.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide reporting to the management of the team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Update client records.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with project work, as directed by the management of the team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Produce and/ or review draft resolutions, as required.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with establishing relationships with service providers on behalf of entities.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with the liquidation process of entities which have ceased trading.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with the training of other members of the team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">To deal with any other responsibility reasonably assigned;</span></li>\n<li>To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service. </li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">REQUIREMENTS</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A Bachelor’s degree.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">An excellent command of the English language.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">At least two to three years of relevant work experience.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellent interpersonal and communication skills.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Highly organised, proactive, accurate and have a sense of responsibility and priority management;</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Able to work independently in an environment under pressure and with tight deadlines;</span></li>\n</ul>",
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    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://waystone.bamboohr.com/careers/1470",
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