Project and Budget Manager

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    "datePosted": "2026-05-13",
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    "description": "<p><span><span style=\"font-weight: bold\">Position Title: </span></span><span>Project and Budget Manager </span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Position Type: </span></span><span>Full-time, Term</span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Level: </span></span><span>7</span></p>\n<p><span><span style=\"font-weight: bold\">Salary: </span></span><span>$73,400 to $81,650 annually </span></p>\n<p><span><span style=\"font-weight: bold\">Term: </span></span>Early June 2026 to February 2027 (TBC) – Leave Cover</p>\n<p><span><span style=\"font-weight: bold\">Programs: </span></span><span>Finance and Operations and Key Biodiversity Areas</span></p>\n<p><span><span style=\"font-weight: bold\">Location</span></span><span>: Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7 </span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Date Written/Revised: </span></span><span>6 May, 2026</span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Reports To: </span></span><span>Gillian Woolmer, Director of Finance and Operations</span><span> </span></p>\n<p><span><span style=\"font-weight: bold\">Supervises (Direct supervision only): </span></span><span>None</span><span> </span></p>\n<p><br></p>\n<p><span>Closing date: 22 May 2026</span></p>\n<p><span> </span></p>\n<p><span><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Position Summary</span></span></span><br></p>\n<p><span>WCS Canada is seeking a skilled and versatile budget manager to i) support the implementation of Sage Intacct Planning (SIP) as the organization's budgeting platform, ii) develop tools and processes to support effective budget management and iii) provide financial, budget and general program management support to WCS Canada’s Key Biodiversity Areas (KBA) Program, a conservation program of WCS Canada.</span></p>\n<p><br></p>\n<p><span>This position will provide temporary leave coverage at a pivotal moment in transforming the organization’s financial systems. WCS Canada is at the tail end of migrating to Sage Intacct as a financial management platform and in the early stages of implementing Sage Intacct Planning (SIP) as its budget management platform, working with a third-party implementing partner.</span></p>\n<p><br></p>\n<p><span>The individual in this role is expected to be highly motivated and proactive in identifying issues and developing solutions. They will bring demonstrated experience working with Sage Intacct and Sage Intacct Planning, and providing systems support and training with these systems. The position requires sound judgment, tact, and the ability to anticipate challenges and recommend practical, effective solutions.</span></p>\n<p><span> </span></p>\n<p><span><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Position Objectives</span></span></span><br></p>\n<p><span> </span></p>\n<ul>\n<li>Successfully plan, manage, and deliver technology transformation projects that improve organizational systems and processes.</li>\n<li>Identify gaps in existing financial and budgeting systems and provide analytical recommendations for improvements.</li>\n</ul>\n<ul>\n<li>Support smooth implementation of new tools and systems through effective change management, training, and user support.</li>\n</ul>\n<ul>\n<li>Provide financial and budget management for the Key Biodiversity Areas (KBA) Program.</li>\n<li>Serve as the primary point of contact between the KBA program, assigned initiatives and the central management, finance, Advancement, and communications teams within the WCS Canada head office.</li>\n</ul>\n<p><br><br></p>\n<p><span><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Principal Responsibilities</span></span></span><br></p>\n<p> </p>\n<p><span><span style=\"font-weight: bold\">Technology Transformation and Process Improvement</span></span></p>\n<ul>\n<li>Provide technical and project management support for the implementation of Sage Intacct Planning.</li>\n<li>Coordinate with internal teams and external vendors to ensure that solutions are integrated and effective.</li>\n<li>Serve as a subject matter expert for implemented systems and contribute to the development of organizational best practices.</li>\n<li>Prepare training materials and deliver training sessions for internal end users.</li>\n<li>Lead change management activities that support user adoption and limit operational disruption.</li>\n<li>Monitor post‑implementation outcomes and support ongoing optimization efforts.</li>\n</ul>\n<p><br></p>\n<p><span><span style=\"font-weight: bold\">Key Biodiversity Areas Program</span></span></p>\n<ul>\n<li><span>Manage and maintain the annual operating budget and forecasts to the KBA program.</span></li>\n<li><span>Oversee project spending to ensure compliance with grant requirements, including accurate allocation of payroll and program expenses.</span></li>\n<li><span>Prepare and submit monthly expense reports with complete and compliant supporting documentation.</span></li>\n<li><span>Produce financial reports as required, including analytical insights that support decision-making</span><br></li>\n<li><span>Track and administer deadlines related to proposals and grant reporting.</span></li>\n<li><span>Provide procurement and purchasing support for project activities as needed.</span></li>\n<li><span>Assist with the preparation, execution, and renewal of service and consulting contracts.</span></li>\n<li><span>Maintain shared program files and data, ensuring proper storage and security.</span></li>\n<li><span>Provide support for program logistics and travel arrangements for meetings, workshops, and events, as needed.</span></li>\n<li><span>Provide additional program support as required.</span><br></li>\n</ul>\n<p> </p>\n<p><span><span style=\"font-weight: bold\">Organization-wide</span></span></p>\n<ul>\n<li>Support WCS Canada’s goal of transforming WCS Canada’s conservation practice through reconciliation with Indigenous Peoples.</li>\n<li>Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Required Qualifications/Skills/Experience</span></span></p>\n<ul>\n<li>5+ years of experience in a comparable position.</li>\n<li>Experience with financial management, including:\n<ul>\n<li>Budget preparation and tracking</li>\n<li>Preparation of expense reports, invoice payments, financial reports, using various software programs.</li>\n<li>Tracking advance balances and assisting with the approval and submission of advance and reimbursement requests.</li>\n</ul>\n</li>\n<li>Proven experience with Sage Intacct and Sage Intacct Planning.</li>\n<li>Experience with effectively communicating complex financial information.</li>\n<li>Experience managing legal documents, including contracts with service providers and funder agreements.</li>\n<li>Intermediate level of experience with MS 365, specifically OneDrive, SharePoint, Word and PowerPoint.</li>\n<li>Advanced MS Excel skills, including use of advanced formulas, data summaries, Power Query, etc.</li>\n<li>Comfortable in a digital environment and adaptable to learning new applications and systems.</li>\n<li>Strong problem-solving skills, detail-oriented, and resourceful.</li>\n<li>Outstanding attention to detail and organizational skills.</li>\n<li>Strong verbal and written communication skills.</li>\n<li>Demonstrated critical thinking skills.</li>\n<li>Strong time management skills and adaptability when facing competing priorities.</li>\n<li>Ability to effectively prioritize and manage a high volume of diverse projects with hard deadlines.</li>\n<li>Passionate about our mission to save wildlife and wild places in Canada.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Other Desirable Qualifications/Skills/Experience</span></span></p>\n<ul>\n<li>Experience working in the not-for-profit or charitable sector.</li>\n<li>Experience with ExpensePoint, SnipeIT Asset Management, or ContractSafe software.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span><span>How to apply</span></span></span><span> </span></p>\n<p><span><span>Please </span><span>submit</span><span> your </span><span>resume </span><span>with </span><span>a cover</span><span> letter explaining your interest in this position and relevant skills and experience.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>For questions </span><span>regarding</span><span> the position, please contact Gillian Woolmer at <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a></span></span><span> </span></p>\n<p><br></p>\n<p><span><span>For questions </span><span>regarding</span><span> the application process, please contact Okechukwu Ezibe at </span></span><span><span>[email protected]</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Application closing date: TBD</span></span></span></p>\n<p><span> </span></p>\n<p><span><span>WCS Canada does not use AI to screen, assess or select applicants.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Accessibility and inclusivity</span></span></span><span> </span></p>\n<p><span><span>WCS Canada is committed to creating an inclusive and accessible work environment. We </span><span>are dedicated to providing</span><span> </span><span>accommodations</span><span> throughout the hiring process, </span><span>in accordance with</span><span> applicable accessibility and human rights legislation.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>If you </span><span>require</span><span> </span><span>accommodations</span><span> at any stage of the recruitment or selection process, please contact </span><span>us </span><span>via email at</span><span> </span></span><a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\"><span><span>[email protected]</span></span></a><span><span> or by phone at 437-770-2776.</span><span> We will work with you to meet your needs i</span><span>n </span><span>a timely</span><span> and respectful manner.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>We recognize that strong candidates may hesitate to apply if they do not meet every listed qualification. If you are enthusiastic about this opportunity and believe you have relevant experience and skills, we encourage you to apply.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>About WCS Canada</span></span></span><span> </span></p>\n<p><span><span>WCS Canada (www.wcscanada.org) was </span><span>established</span><span> as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then </span><span>seek</span><span> to resolve key conservation problems by working with a broad array of actors. WCS Canada has </span><span>a track record</span><span> of our science being recognized as relevant, </span><span>credible</span><span> and legitimate by researchers, </span><span>NGOs</span><span> and agencies. WCS Canada is independently registered and managed, while </span><span>retaining</span><span> a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.</span></span><span> </span></p>\n<p><br></p>\n<p><span><span>Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work </span><span>with</span><span> and we strive to provide an inclusive and </span><span>equitable</span><span> workplace in which we recognize the unique characteristics, </span><span>skills</span><span> and experiences of all employees. We are committed to engaging our employees in our diversity, </span><span>equity</span><span> and </span><span>inclusion</span><span> work and together we aim </span><span>to create</span><span> a </span><span>workplace</span><span> where all staff feel they belong and can grow.</span></span><span> </span></p>\n<p><br></p>\n<p><span><span>WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support Indigenous Peoples in Indigenous-led conservation initiatives as well as the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, the United Nations Framework Convention on Climate Change, the Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to collaboration with Indigenous Peoples ranges from provision of scientific advice to co-creation of research and conservation priorities. We respect Indigenous knowledge systems and include Indigenous ways of knowing in research and conservation programs. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We </span><span>seek</span><span> to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by </span><span>supporting Indigenous and Community Conserved Areas</span><span>. </span><span> </span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>WCS Canada is committed to contributing to the field of conservation science and the professional development of its employees. </span><span>Employees are encouraged to </span><span>participate</span><span> in professional societies and present their research at </span><span>conferences</span><span> and meetings, as well as </span><span>participate</span><span> in relevant workshops and training opportunities.</span><span> Employees are likewise encouraged to mentor graduate students, </span><span>participate</span><span> in relevant graduate student committees, and pursue adjunct status with </span><span>universities</span><span> as </span><span>appropriate</span><span>.</span></span><span> </span></p>",
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