Office Administrator for CPA Firm

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  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "Charlotte, North Carolina, 28213, United States",
    "city": "Charlotte",
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    "country": "United States",
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    "confidence": 0.95
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    "location": {
      "raw": "Charlotte, North Carolina, 28213, United States",
      "city": "Charlotte",
      "region": null,
      "country": "United States",
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      "confidence": 0.95
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    "countries": [
      "United States"
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    "location": {
      "city": "Charlotte",
      "state": "North Carolina"
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    "jobOpeningName": "Office Administrator for CPA Firm",
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    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Charlotte",
      "state": "North Carolina",
      "postalCode": "28213",
      "addressCountry": "United States"
    },
    "datePosted": "2024-07-25",
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    "description": "<p><span style=\"font-size: 16px;\">Well established CPA firm in Charlotte is looking for an office administrator for busy office.  The ideal candidate will be a pro-active, take initiative, team-oriented individual who possesses excellent written and verbal communication, organizational and people skills.  Strong attention to detail is necessary as well as the ability to be a significant team player.  Experience in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 16px;\">Job Duties:</span></p>\n<ul>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Manage the ongoing organization and coordination of office administration and procedures to include controlling correspondence, supervising and training office staff, designing and implementing filing systems and delegating and monitoring various tasks</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Additional duties to include:</span>\n<ul>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Informing clients of project status and making information requests</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Meeting with clients to present deliverables and collect payment</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Providing administrative support as needed to include attending and taking notes at meetings, preparing reports, maintaining executive calendars</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Answering incoming calls and making outgoing calls to clients</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Resolving client concerns in a friendly, professional manner</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Process outgoing mail and maintain postage for the office</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Maintain internal mail and call logs</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Scan and organize client documents</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Identify and implement procedural and policy changes to improve operational efficiency of the office</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Provide support on ad-hoc requests and related special projects, as required, and keep the management team properly informed</span></li>\n</ul>\n<p><span style=\"font-size: 16px;\"> </span></p>\n<p><span style=\"font-size: 16px;\">Experience/Qualifications:</span></p>\n<ul>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Previous experience in administrative and customer services roles</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Ability to engage and build relationships with clients</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Self-motivated with the desire to go the extra mile</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Exhibit professional image in busy office environment</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Strong written, verbal and interpersonal communication skills</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Ability to maintain security, integrity and confidentiality of highly sensitive information</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Proficient in the use of Microsoft Office software suite and willingness to learn industry-specific CRM software</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Notary Public a plus</span><span style=\"font-size: 16px;\"></span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 16px;\">Benefits Available:</span></p>\n<ul>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Medical, dental &amp; vision insurance</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">401(k) retirement plan with company match</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Paid time off</span></li>\n<li><span style=\"font-size: 16px;\"> </span><span style=\"font-size: 16px;\">Flexible work schedule</span></li>\n</ul>",
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    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://kgcpa.bamboohr.com/careers/28",
    "employmentStatusLabel": "Full-Time"
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