Human Resources and Office Administrator

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    "datePosted": "2024-06-22T08:44:28.414Z",
    "description": "<h2>Responsibilities/Qualifications</h2>\n<h1>Human Resources and Office Administrator</h1>\n<h2>About Us</h2>\n<p>Homestead Health Care fosters a positive, collaborative work environment that values diversity, innovation, and professional growth. With over 30 years of experience managing senior living facilities and staffing private duty care services, we continue to grow and are seeking a dynamic Human Resources and Office Administrator to join our corporate team. This role is ideal for a highly organized professional who enjoys balancing human resources responsibilities with office administration and front-office support. The successful candidate will play a key role in payroll administration, recruiting, employee support, and daily office operations while serving as a welcoming first point of contact for visitors and callers.</p>\n<h2>Position Summary</h2>\n<p>The Human Resources and Office Administrator supports a broad range of human resources and administrative functions, including payroll processing, full-cycle recruiting, employee relations, office management, and reception duties. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.</p>\n<h2>Key Responsibilities</h2>\n<h3>Office Administration and Reception</h3>\n<ul>\n <li>Answer and manage a multi-line, multi-company phone system and direct calls appropriately.</li>\n <li>Greet visitors and provide a professional and welcoming front-office experience.</li>\n <li>Support daily office operations, including mail distribution, deliveries and office organization.</li>\n <li>Order and maintain office supplies, uniforms and facility-related inventory.</li>\n <li>Monitor office equipment and coordinate repairs and vendor services.</li>\n <li>Maintain clean, organized and efficient shared office spaces.</li>\n <li>Provide administrative support to corporate leadership and team members.</li>\n <li>Prepare meeting materials, presentations, packets, copies and filing as needed.</li>\n <li>Plan and coordinate office meetings, events and team gatherings.</li>\n <li>Assist with special projects and other duties as assigned.</li>\n</ul>\n<h3>Human Resources and Payroll Administration</h3>\n<ul>\n <li>Process bi-weekly payroll accurately and on time.</li>\n <li>Maintain payroll records and update employee information in payroll systems.</li>\n <li>Enter paid time off, bonuses, commissions and other compensation adjustments.</li>\n <li>Respond to employee payroll inquiries and resolve discrepancies.</li>\n <li>Process employee status changes, including new hires, promotions and terminations.</li>\n <li>Prepare payroll and HR reports as needed.</li>\n <li>Maintain employee records within HRIS and payroll systems.</li>\n <li>Support benefits administration, employee communications and issue resolution.</li>\n <li>Ensure compliance with federal, state, and local employment laws and company policies.</li>\n</ul>\n<h3>Recruitment and Talent Acquisition</h3>\n<ul>\n <li>Manage full-cycle recruiting, including sourcing, screening, interviewing, hiring and onboarding.</li>\n <li>Partner with hiring managers to identify staffing needs and develop recruitment strategies.</li>\n <li>Create and post job advertisements across multiple platforms.</li>\n <li>Utilize sourcing techniques including social media, online databases and networking tools.</li>\n <li>Conduct candidate pre-screening interviews and coordinate interview schedules.</li>\n <li>Complete background checks and reference verification.</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>High school diploma or GED required; Bachelor's degree in Human Resources, Business Administration, or related field preferred.</li>\n <li>Minimum of 1 year of administrative, office management, HR,or recruiting experience.</li>\n <li>Experience with payroll processing and HRIS systems preferred.</li>\n <li>Experience managing multi-line phone systems.</li>\n <li>Strong computer skills, including Microsoft Office applications.</li>\n <li>Excellent organizational and time-management skills.</li>\n <li>Strong attention to detail and accuracy.</li>\n <li>Ability to handle confidential and sensitive information with discretion.</li>\n <li>Excellent verbal and written communication skills.</li>\n <li>Knowledge of employment laws and HR best practices preferred.</li>\n <li>Healthcare industry experience is a plus.</li>\n <li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li>\n</ul>\n<h2>Work Environment & Schedule</h2>\n<ul>\n <li>Full-time position</li>\n <li>Monday through Friday, 8:30 a.m. – 5:00 p.m.</li>\n <li>100% in-office position</li>\n</ul>\n<h2>Benefits</h2>\n<ul>\n <li>Medical, dental, vision and prescription coverage</li>\n <li>PTO beginning on day one</li>\n <li>Life insurance</li>\n <li>Short- term disability options</li>\n <li>Professional growth and development opportunities</li>\n</ul>",
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    "responsibilities": "Human Resources and Office AdministratorAbout Us\r\nHomestead Health Care fosters a positive, collaborative work environment that values diversity, innovation, and professional growth. With over 30 years of experience managing senior living facilities and staffing private duty care services, we continue to grow and are seeking a dynamic Human Resources and Office Administrator to join our corporate team. This role is ideal for a highly organized professional who enjoys balancing human resources responsibilities with office administration and front-office support. The successful candidate will play a key role in payroll administration, recruiting, employee support, and daily office operations while serving as a welcoming first point of contact for visitors and callers.\r\nPosition Summary\r\nThe Human Resources and Office Administrator supports a broad range of human resources and administrative functions, including payroll processing, full-cycle recruiting, employee relations, office management, and reception duties. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.\r\nKey ResponsibilitiesOffice Administration and Reception\r\n- Answer and manage a multi-line, multi-company phone system and direct calls appropriately.\r\n- Greet visitors and provide a professional and welcoming front-office experience.\r\n- Support daily office operations, including mail distribution, deliveries and office organization.\r\n- Order and maintain office supplies, uniforms and facility-related inventory.\r\n- Monitor office equipment and coordinate repairs and vendor services.\r\n- Maintain clean, organized and efficient shared office spaces.\r\n- Provide administrative support to corporate leadership and team members.\r\n- Prepare meeting materials, presentations, packets, copies and filing as needed.\r\n- Plan and coordinate office meetings, events and team gatherings.\r\n- Assist with special projects and other duties as assigned.\r\nHuman Resources and Payroll Administration\r\n- Process bi-weekly payroll accurately and on time.\r\n- Maintain payroll records and update employee information in payroll systems.\r\n- Enter paid time off, bonuses, commissions and other compensation adjustments.\r\n- Respond to employee payroll inquiries and resolve discrepancies.\r\n- Process employee status changes, including new hires, promotions and terminations.\r\n- Prepare payroll and HR reports as needed.\r\n- Maintain employee records within HRIS and payroll systems.\r\n- Support benefits administration, employee communications and issue resolution.\r\n- Ensure compliance with federal, state, and local employment laws and company policies.\r\nRecruitment and Talent Acquisition\r\n- Manage full-cycle recruiting, including sourcing, screening, interviewing, hiring and onboarding.\r\n- Partner with hiring managers to identify staffing needs and develop recruitment strategies.\r\n- Create and post job advertisements across multiple platforms.\r\n- Utilize sourcing techniques including social media, online databases and networking tools.\r\n- Conduct candidate pre-screening interviews and coordinate interview schedules.\r\n- Complete background checks and reference verification.\r\nQualifications\r\n- High school diploma or GED required; Bachelor's degree in Human Resources, Business Administration, or related field preferred.\r\n- Minimum of 1 year of administrative, office management, HR,or recruiting experience.\r\n- Experience with payroll processing and HRIS systems preferred.\r\n- Experience managing multi-line phone systems.\r\n- Strong computer skills, including Microsoft Office applications.\r\n- Excellent organizational and time-management skills.\r\n- Strong attention to detail and accuracy.\r\n- Ability to handle confidential and sensitive information with discretion.\r\n- Excellent verbal and written communication skills.\r\n- Knowledge of employment laws and HR best practices preferred.\r\n- Healthcare industry experience is a plus.\r\n- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.\r\nWork Environment & Schedule\r\n- Full-time position\r\n- Monday through Friday, 8:30 a.m. – 5:00 p.m.\r\n- 100% in-office position\r\nBenefits\r\n- Medical, dental, vision and prescription coverage\r\n- PTO beginning on day one\r\n- Life insurance\r\n- Short- term disability options\r\n- Professional growth and development opportunities",
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