Supply Chain and Operations Officer (Cotabato City)

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    "description": "<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Title: </span></span><span style=\"font-size: 12pt\">Supply Chain and Operations Officer</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Location: </span></span><span style=\"font-size: 12pt\">Cotabato City, Philippines</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Job Family and Level: </span></span><span style=\"font-size: 12pt\">P4, Professional – Supply Chain and Procurement</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Pre hire checks: </span></span><span style=\"font-size: 12pt\">This role is classified as requiring standard pre-employment checks / enhanced due diligence </span></p>\n<p><br><em>Important Note:</em><br><em>This recruitment is part of a pre-positioning effort. Submission of an application and participation in the selection process do not guarantee engagement. Any engagement will be contingent upon project activation, funding availability, and final approval.</em><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">1.          </span><span style=\"font-weight: bold\">Scope</span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Responsibility: </span></span><span style=\"font-size: 12pt\">Country level</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Department: </span></span><span style=\"font-size: 12pt\">Operations</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Reporting to: </span></span><span style=\"font-size: 12pt\">Supply Chain and Operations Coordinator</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Direct reports: </span></span><span style=\"font-size: 12pt\">None</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Budget responsibility: </span></span><span style=\"font-size: 12pt\">None</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Relationship management: </span></span><span style=\"font-size: 12pt\">Internal stakeholders (Country and Desk programs and support colleagues); External stakeholders (local partners, government agencies, local government units, clusters, other NGOs)</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">2.         </span><span style=\"font-weight: bold\">Context </span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Relief International (RI) is an international non-profit organization</span> that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\">Relief International is an alliance of four organizations with one shared mission, comprised of Relief International, Inc., Relief International-France, Relief International-UK and Relief International-Europe, which operate under a one-team concept under a single senior leadership team.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">3.         </span><span style=\"font-weight: bold\">Job Profile</span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">Under the direct supervision of the head of Supply Chain and Operations Coordinator, the Supply Chain and Operations Officer is responsible for providing crucial support to Relief International’s day-to-day operations. The post-holder will ensure compliance with RI’s policies and procedures as to admin, procurement, and fleet. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Key Responsibilities</span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Compliance</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ensure compliance with RI policies and procedures, donor regulations and local laws. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure all operational activities (assets, inventory, fleet, administration) are conducted in line with RI and donor compliance requirements. </span></li>\n<li><span style=\"font-size: 12pt\">Support procurement processes by ensuring proper documentation, coordination, and compliance with procedures, when requested </span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Purchasing </span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Handle the procurement and purchase of supplies as requested by any of the projects as assigned by SCO Coordinator. </span></li>\n<li><span style=\"font-size: 12pt\">Support in the accurate and timely updating of the procurement tracker. </span></li>\n<li><span style=\"font-size: 12pt\">Assist with local market surveys; gain knowledge and understanding of the availability of supplies and services and the price of local items. </span></li>\n<li><span style=\"font-size: 12pt\">Engage with requesters and colleagues on their procurement needs; ensure timely and regular communications are provided on the progress or delays related to requests as delegated  </span></li>\n<li><span style=\"font-size: 12pt\">Update the procurement tracker regularly </span></li>\n<li><span style=\"font-size: 12pt\">Ensure proper filing and completeness of procurement documentation for activities supported. </span></li>\n<li><span style=\"font-size: 12pt\">Update procurement tracker for assigned actions and ensure information accuracy. </span></li>\n<li><span style=\"font-size: 12pt\">Contribute to reporting on procurement activities supported, as required. </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Asset Management</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Handle the inventory of all RI equipment and supplies. </span></li>\n<li><span style=\"font-size: 12pt\">Maintains the Asset Log </span></li>\n<li><span style=\"font-size: 12pt\">Assist in the preparation of monthly reports to be submitted to RSO </span></li>\n<li><span style=\"font-size: 12pt\">The Supply Chain Coordinator is responsible for the maintenance, safe keeping and record for all RI country program assets and equipment. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure a centralized asset register is maintained; ensure that all office and program assets are logged. For all assets, maintain the tracking system and ensure all assets are issued with a unique RI asset number, ID tag, and are tracked. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure assets and property are effectively managed, asset list is updated regularly, and assets are disposed of according to RI and/or donor regulations. Ensure annual (or biannual) asset checks are completed; damage and losses are reported immediately. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure donor reports for assets are timely completed and submitted to the Finance/Program and other departments as appropriate. Ensure appropriate and timely disposal of assets as necessary according to donor standards and regulations. </span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Transport and Fleet</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ensure management of vehicle fleets is in line with RI standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure transport services are cost-efficient and reliable. Ensure the efficient coordination of timely delivery of supplies to projects. </span></li>\n<li><span style=\"font-size: 12pt\">Coordinate with Security Department regarding safety &amp; security  presence, and their functionality. </span></li>\n<li><span style=\"font-size: 12pt\">Manage the vehicle tracking system of Relief International. </span></li>\n<li><span style=\"font-size: 12pt\">Coordinate with Security Officer to ensure drivers are appropriately trained/updated on security procedures. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure all vehicles are up-to-date with registration/plates. </span></li>\n<li><span style=\"font-size: 12pt\">Prepare regular fleet reports including usage, fuel consumption, maintenance, and cost analysis. </span></li>\n<li><span style=\"font-size: 12pt\">Maintain accurate fleet documentation including logbooks, service records, and tracking systems. </span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Logistics</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain. </span></li>\n<li><span style=\"font-size: 12pt\">Provide logistical support to distribute and deliver goods to RI’s partner and/or implementation sites as needed. </span></li>\n<li><span style=\"font-size: 12pt\">Ensure staff follow the RI Travel Policy and ensure Operations staff support staff travel as required</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Record Keeping and Others</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. </span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Behavior and Conduct </span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Will ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies</span></li>\n<li><span style=\"font-size: 12pt\">Will be a model for ethical conduct standards for other team members</span></li>\n<li><span style=\"font-size: 12pt\">Will ensure own actions and the actions of the teams members they manage do not impact the safety of the RI team and the vulnerable communities we serve</span></li>\n<li><span style=\"font-size: 12pt\">Will ensure external stakeholders are aware of RI conduct and reporting mechanisms</span></li>\n<li><span style=\"font-size: 12pt\">Report any concerns</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">4.        </span><span style=\"font-weight: bold\">Person Specification</span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\">This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast-paced environment. </span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Bachelor’s degree in a relevant  field, or commensurate work experience </span></li>\n<li><span style=\"font-size: 12pt\">With at least professional experience in administrative and operational roles, logistics, and procurement, within the context of a humanitarian organization in the Philippines. </span></li>\n<li><span style=\"font-size: 12pt\">Preferably with experience working in INGOs </span></li>\n<li><span style=\"font-size: 12pt\">Good analytical and problem-solving skills </span></li>\n<li><span style=\"font-size: 12pt\">Must be detail oriented and highly organized </span></li>\n<li><span style=\"font-size: 12pt\">Excellent interpersonal and communication skills required, with time management skills </span></li>\n<li><span style=\"font-size: 12pt\">Must be capable of working both individually and as part of a team; </span></li>\n<li><span style=\"font-size: 12pt\">Ability to work effectively in a fast-paced, stressful environment. </span></li>\n<li><span style=\"font-size: 12pt\">Must be flexible, and willing to perform other duties on short notice </span></li>\n<li><span style=\"font-size: 12pt\">Willingness to travel to conflict and disaster-prone locations in the Philippines </span></li>\n<li><span style=\"font-size: 12pt\">Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures. </span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Personal Attributes</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Commitment to humanitarian values and accountability to affected populations.</span></li>\n<li><span style=\"font-size: 12pt\">Strong leadership and team management capabilities.</span></li>\n<li><span style=\"font-size: 12pt\">Cultural sensitivity and ability to work in diverse environments.</span></li>\n<li><span style=\"font-size: 12pt\">High level of integrity, professionalism, and adaptability.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">RI Values</span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\">Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Integrity</span></li>\n<li><span style=\"font-size: 12pt\">Adaptability</span></li>\n<li><span style=\"font-size: 12pt\">Collaboration</span></li>\n<li><span style=\"font-size: 12pt\">Inclusivity</span></li>\n<li><span style=\"font-size: 12pt\">Sustainability</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>",
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