Executive Virtual Assistant

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    "jobOpeningName": "Executive Virtual Assistant",
    "departmentLabel": "Service Delivery Team",
    "employmentStatusLabel": "Expedock Services"
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    "datePosted": "2025-12-03",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">About Expedock</span></p>\n<p><span>We are a tech-enabled workforce augmentation platform leveraging top 1% offshore talent &amp; cutting edge technology to enable businesses to unlock their full potential</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Who We Need</span></p>\n<p><span style=\"font-size: 12pt\"><span>Our client is the CEO of a </span><span style=\"font-weight: bold\">fast-growing startup in the tech industry. </span>We’re looking for a Chief Executive Assistant who can think fast, make sound decisions, and stay two steps ahead to support the growth of their business. This role requires someone who thrives in a fast-paced environment, can manage shifting priorities with confidence, and takes ownership of tasks without needing constant oversight. If you’re sharp, proactive, and quick on your feet, you’ll excel in this position.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">As the CEO’s right hand, you’ll help drive efficiency, manage operations, and ensure the leadership team can focus on high-impact decisions.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">What You’ll Do</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Strategic Communication:</span> Draft, review, and manage internal and external correspondence, ensuring clarity, professionalism, and alignment with leadership objectives.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Travel &amp; Logistics Planning:</span> Coordinate seamless domestic and international travel, anticipating needs and optimizing schedules for productivity.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Meeting &amp; Briefing Preparation: </span>Curate agendas, brief materials, and actionable summaries to ensure meetings are focused and productive.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Cross-Functional Partnering:</span> Collaborate with teams across the organization, anticipating needs, solving problems, and driving initiatives forward.</span><br></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Research &amp; Insights:</span> Conduct research and synthesize information to provide strategic recommendations and context for decision-making.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Decision-Enablement Support:</span> Prepare reports, presentations, and insights that empower the CEO to make informed decisions quickly.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Project Coordination &amp; Execution: </span>Support key initiatives by tracking progress, preparing briefs, and ensuring timely follow-ups, helping projects move forward efficiently.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Executive Calendar &amp; Priorities:</span> Manage the CEO’s schedule strategically, optimizing time for high-impact decisions and priorities.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">What You Need:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Proven experience as an Executive Assistant, Executive Partner, or similar role supporting senior leadership (minimum 2 years).</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Excellent English proficiency (C1 level or above)</span>—both written and spoken—to communicate clearly and professionally with internal and external stakeholders.</span></li>\n<li><span style=\"font-size: 12pt\">Exceptional verbal and written communication skills, with the ability to craft concise, professional messages.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Tech-savvy:</span> Comfortable using advanced digital tools for scheduling, project management, communication, and collaboration (e.g., Slack, Zoom, Calendly, Notion, Asana, Monday.com, Google Workspace, Microsoft 365).</span></li>\n<li><span style=\"font-size: 12pt\">Strong organizational, time management, and project coordination skills.</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Ability to make quick, informed decisions, prioritize competing demands, and operate independently in a fast-paced environment.</span></li>\n<li><span style=\"font-size: 12pt\">High level of discretion, professionalism, and confidentiality in handling sensitive information.</span></li>\n<li><span style=\"font-size: 12pt\">Strong analytical and problem-solving skills, with the ability to anticipate challenges and propose solutions.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Proactive mindset:</span> takes initiative, owns projects from start to finish, and drives results without constant oversight.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to collaborate across teams and build relationships while maintaining a strategic focus on executive priorities.</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Comfortable performing executive-level tasks in a fully remote setup and able to work night shift schedules as needed.</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Willingness and ability to use Insightful on the company-provided device to monitor work roadblocks, improve productivity, and optimize performance.</span></li>\n<li>Please record a 2–5 minute Loom video introducing yourself (including your name, background, EA goals, and hobbies) and submit the video link directly in the application question on BambooHR.</li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-weight: bold\">Why Expedock</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">HMO &amp; Leave Credits:<span> </span></span>Stay protected with healthcare benefits and use accrued leaves<span> </span><span style=\"font-weight: bold\">by your third month</span></li>\n<li><span style=\"font-weight: bold\">Supportive Remote Environment:</span><span> </span>Work from home alongside a collaborative team that values growth and mutual success.</li>\n<li><span style=\"font-weight: bold\">Seamless Onboarding &amp; Training:</span><span> </span>Get up to speed quickly with a structured program and client specific training designed to make you a subject matter expert in your assigned workflows.<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Candidate Data &amp; Privacy Notice</span></p>\n<p>By submitting your application to Expedock, you acknowledge and consent to the collection, use, and processing of your personal information for recruitment and hiring purposes. Your information will be used to:</p>\n<ul>\n<li>Evaluate your qualifications and suitability for current and future roles</li>\n<li>Communicate with you throughout the recruitment process Improve our hiring processes and overall candidate experience</li>\n<li>Maintain talent pools for future opportunities, where permitted by law</li>\n</ul>\n<p>We handle candidate data with care and in accordance with applicable data protection and privacy regulations. Your information will only be accessed by authorized team members and will not be shared with third parties without your consent, unless required by law.<br></p>",
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    "minimumExperience": "Experienced",
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