Project Coordinator

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  "last_changed_at": "2026-06-19T10:12:02.008Z",
  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "Toronto, Ontario, M2N 5W9, Canada",
    "city": "Toronto",
    "region": null,
    "country": "Canada",
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    "confidence": 0.95
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  "inferred_at": "2026-06-22T11:07:38.949Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
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      "country": "Canada",
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    "countries": [
      "Canada"
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  "remote_policy": "remote",
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  "list_job": {
    "id": "152",
    "isRemote": null,
    "location": {
      "city": "Toronto",
      "state": "Ontario"
    },
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    "departmentId": "18342",
    "locationType": "0",
    "jobOpeningName": "Project Coordinator",
    "departmentLabel": "Corporate Services",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Toronto",
      "state": "Ontario",
      "postalCode": "M2N 5W9",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-06-17",
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    "description": "<p><span style=\"font-weight: bold\">PROJECT COORDINATOR (CANADA) - </span><span style=\"font-weight: bold\"><span>POSITION DESCRIPTION</span></span></p>\n<p><br></p>\n<p>The Project Coordinator plays a critical role in supporting WT’s Directors and Technical Teams by ensuring the accurate setup, maintenance, and administration of projects from initiation through to billing and close-out. The role is responsible for maintaining data integrity across WT’s project management and ERP systems and acts as a central coordination point between Technical Teams, Project Leads, Project Directors, and Corporate Services (Marketing, Finance, etc.).</p>\n<p><br></p>\n<p>This position is fundamental to our operational excellence, enabling the business to deliver accurate reporting, timely invoicing, and reliable project controls while supporting scalable growth across North America.</p>\n<p><br></p>\n<p>The position reports to WT's Director of Technology &amp; Administration and also works closely with the Canadian Marketing and Management Teams on a daily basis.</p>\n<p><br></p>\n<p>The position will spend time between Administrative and Marketing tasks on a daily basis, and workflow percentage may sway between the two as required.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Administration - Project Coordinator</span></span></p>\n<p><br></p>\n<ul>\n<li><span>Supports the continued rollout and maintenance of the Salesforce ERP (\"Polaris\") platform in the North American business.</span></li>\n<li><span>Supports the Marketing Team in the management of the project pipeline, including respective data entry and maintenance.</span></li>\n<li><span>Supports the Finance Team in the verification and issuance of project billables, expenses, and invoicing.</span></li>\n<li><span>Supports the Technical Teams in ensuring consistency, completeness, and quality of client details, project details, timecard entry, and expense entry.</span></li>\n<li><span>Works with other Project Coordinators across the North American business to support the wider Polaris platform, including covering for absences and joint initiatives.</span></li>\n<li><span>Meets regularly with Project Leads and Directors to keep project data up to date and on track.</span><br></li>\n<li><span>Responsible for the management and maintenance of the Polaris data and functions for the North American business, driving consistency and expectations for all staff.</span></li>\n<li><span>Responsible for training new staff for their respective user roles in Polaris and maintaining and continually improving the process and expectations for existing staff.</span></li>\n<li><span>Supports the development, implementation, and management of company reports and dashboards--delivering meaningful data to key stakeholders within the business.</span></li>\n<li><span>Provides on-demand Polaris support to all staff and stakeholders.</span></li>\n<li><span>Liaises with the WT Australian teams, ICT teams, and stakeholders to implement improvements &amp; new features, testing, and bug &amp; issue reporting,</span></li>\n<li><span>Creates and maintains clients, contacts, projects, and stages; entering project budgets and resources.</span></li>\n<li><span>Assumes full ownership of the Polaris processes from end-to-end as a primary custodian of the system.</span></li>\n<li><span>Follow-up with staff of any level regarding any outstanding requirements or deliverables.</span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span>Administration - Office Management</span></span><br></p>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<ul>\n<li><span>Maintain the office area, including stock levels for equipment and supplies.</span></li>\n<li><span>Maintain the kitchen area, including stock levels and cleaning supplies.</span></li>\n<li><span>Function as the Toronto Office’s Fire Warden, ensuring compliance with health and safety regulations.</span></li>\n<li><span>Receive and sign for deliveries to ensure they reach the intended recipient(s). As well as handling outgoing mail and shipments as required.</span></li>\n<li><span>Maintain a safe and clean working environment at all times.</span></li>\n<li><span>Manage travel arrangements and coordination for visitors (internal and external).</span></li>\n<li><span>Coordinate office and employee events for the Canadian and Toronto business (as requested or required).</span></li>\n<li><span>Be fully committed to being in the office from 8:30am - 5pm each working day (Monday-Friday). Remote work (work from home) may be permitted from time to time as approved by your manager and as required.</span></li>\n<li><span>Be willing and able to support office moves or renovations, including moving or assembling furniture, setting up equipment and technology, and supporting the planning out of workspaces.</span></li>\n<li><span>Manage the office environment, including maintenance and repairs, and liaising with building management for issues such as heating, air conditioning, safety, security, and cleaning services.</span></li>\n<li><span>Support WT Canada’s wider offices, equipment, and ad-hoc initiatives as required. Travel across Canada and the USA may be required at times.</span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span>Administration - Support</span></span></p>\n<p><br></p>\n<ul>\n<li><span>Provide a reliable and professional point of contact for our clients and external parties as a receptionist. Including taking and directing calls, taking messages, and forwarding calls across the business to relevant parties as required (at a later date).</span></li>\n<li><span>Support for new employee onboarding, including employee orientation, desk setup, office equipment allocation, and access cards.</span></li>\n<li><span>Support for the ongoing streamlining and deployment of administrative procedures.</span></li>\n<li><span>All other administrative duties as assigned.</span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span>Marketing - Support</span></span></p>\n<p><br></p>\n<ul>\n<li><span>Provide support to the Canadian marketing team in preparing collateral materials, fee proposals, and other marketing materials as requested.</span></li>\n<li><span>Provide support to the Canadian marketing team in tracking leads, opportunities, and managing the project pipeline from inception up to Polaris ERP entries.</span></li>\n<li><span>Provide support to the Canadian marketing team in preparing marketing reports and dashboards.</span></li>\n<li><span>All other marketing support tasks as required.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Ideal Candidate</span></span></p>\n<p><br></p>\n<ul>\n<li><span>Has excellent attention to detail and can maintain accuracy in data entry throughout the workday.</span></li>\n<li><span>Takes full ownership and accountability for deliverables.</span></li>\n<li><span>Takes ownership of desire for personal and professional growth.</span></li>\n<li>Seeks opportunities to remain abreast of industry best practices and innovations, recommending changes where value and benefit can be implemented.</li>\n<li><span>Seeks feedback non-defensively.</span></li>\n<li><span>Maintains professionalism and confidentiality at all times.</span></li>\n<li>Strong multi-tasking competency and ability to work under pressure.</li>\n<li>Strong problem-solving skills and a drive to improve all systems and processes that you come across.</li>\n<li>Self-starting and driven, with high standards and professional expectations.<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Minimum Qualifications</span></span></p>\n<p><br></p>\n<ul>\n<li>Diploma or Bachelor's Degree in Business Administration, Analytics, Communications, Commerce, or Marketing.</li>\n<li>Preference for 1-2 years of experience in Business Administration or Corporate Support role. New graduates will also be considered.</li>\n<li>Strong written and vocal communication in English.</li>\n<li>Proficient in the fundamentals of Microsoft Outlook, Teams, and Office.</li>\n<li>Proficient in the basic use of Microsoft Windows.</li>\n<li>Comfortable in learning new systems and processes.</li>\n<li>Legal right to live and work in Canada (a visa will not be offered for this position).</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Bonus Qualifications</span></span></p>\n<p><br></p>\n<ul>\n<li>Experience with Salesforce, PSA, SAP, Oracle, or similar.</li>\n<li>Experience with project management tools and methodologies (GANTT, etc.).</li>\n<li>Experience with invoicing, time management, and expense systems.</li>\n<li>Experience with report generation, dashboards, and Power BI.<br></li>\n<li>Previous work in the construction industry is a bonus.</li>\n<li>Strong technology/IT skills are a bonus.</li>\n</ul>",
    "compensation": "$40,000 - $60,000 CAD Per Year",
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    "jobOpeningName": "Project Coordinator",
    "departmentLabel": "Corporate Services",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://wtpartnership.bamboohr.com/careers/152",
    "employmentStatusLabel": "Full-Time"
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