Receptionist / Administrative Support

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  "source_hash": "4d94c4cd61eddf49e94aff1478279c9d1fbbe03410c04cba78d7804afb33c660",
  "last_changed_at": "2026-06-06T09:00:17.028Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Rosebank, Gauteng, 2196, South Africa",
    "city": "Rosebank",
    "region": "Gauteng",
    "country": null,
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T09:00:17.022Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Rosebank, Gauteng, 2196, South Africa",
      "city": "Rosebank",
      "region": "Gauteng",
      "country": null,
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "114",
    "isRemote": null,
    "location": {
      "city": "Rosebank",
      "state": "Gauteng"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18322",
    "locationType": "0",
    "jobOpeningName": "Receptionist / Administrative Support ",
    "departmentLabel": "Operations",
    "employmentStatusLabel": "Full Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Rosebank",
      "state": "Gauteng",
      "postalCode": "2196",
      "addressCountry": "South Africa"
    },
    "datePosted": "2026-06-04",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-weight: bold\">Role Purpose</span></p>\n<p>The Receptionist / Administrative Support is the face of our organisation and the central hub of our office operations. This role is responsible for delivering a professional, welcoming front-of-house experience while providing comprehensive administrative support to the Operations, Human Resources, Legal, Finance, and Building / Office Management teams. The successful incumbent will ensure the seamless day-to-day functioning of the office environment, enabling all teams to operate efficiently and focus on their strategic priorities.</p>\n<p> </p>\n<p>This role reports to the Chief Operating Officer (COO), with functional dotted-line relationships to the respective teams supported.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Key Responsibilities</span></p>\n<p> </p>\n<p><br><span style=\"font-weight: bold\">1. Receptionist Duties</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Serve as the first point of contact and brand ambassador for the organisation, consistently delivering a warm, professional, and welcoming experience to all visitors, clients, and staff.</li>\n<li>Manage the reception area at all times, ensuring it is presentable, organised, and reflective of the company’s professional standards.</li>\n<li>Answer, screen, and direct all incoming telephone calls and queries promptly and professionally.</li>\n<li>Coordinate the receipt, distribution, and dispatch of incoming and outgoing mail, packages, and deliveries.</li>\n<li>Manage the office kitchen and pantry, including ordering groceries and consumables, maintaining stock levels, and ensuring communal areas are kept clean and well-stocked.</li>\n<li>Maintain visitor logbooks and manage access control in accordance with building and company security protocols.</li>\n</ul>\n</li>\n</ul>\n<p> </p>\n<p><br><span style=\"font-weight: bold\">2. General Office &amp; Administrative Support</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Coordinate and support day-to-day office operations to maintain a professional, organised, and efficient working environment.</li>\n<li>Manage the procurement and inventory of office supplies, stationery, and equipment, ensuring adequate stock levels and cost-effective usage.</li>\n<li>Oversee meeting room bookings and scheduling, ensuring rooms are set up, equipped, and ready for use.</li>\n<li>Handle general correspondence, filing, and document management in accordance with company procedures and record-keeping requirements.</li>\n<li>Provide administrative support to the executive and management team as required, including diary management, travel coordination, and document preparation.</li>\n<li>Assist with the coordination and logistics of internal events, company functions, and staff engagement initiatives.</li>\n</ul>\n</li>\n</ul>\n<p> </p>\n<p><br><span style=\"font-weight: bold\">3. Human Resources (HR) Support</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Support the onboarding and induction process for new employees, including the preparation of materials, access requests, and scheduling of orientation sessions.</li>\n<li>Assist with recruitment coordination, including scheduling interviews, preparing candidate documentation, and welcoming candidates upon arrival.</li>\n<li>Provide logistical and administrative assistance for all internal HR events and employee engagement initiatives.</li>\n<li>Manage the travel desk function, including coordinating travel bookings, accommodation, and itineraries for staff in line with company travel policies.</li>\n<li>Maintain organised and up-to-date HR filing and document management systems in support of the People team.</li>\n</ul>\n</li>\n</ul>\n<p> </p>\n<p><br><span style=\"font-weight: bold\">4. Building &amp; Office Management Support</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Act as the primary administrative liaison between the organisation and the Building Management team, facilitating communication and the resolution of facilities-related matters.</li>\n<li>Log, track, and follow up on maintenance requests, repairs, and building-related issues to ensure timely resolution.</li>\n<li>Coordinate office access, parking allocations, and key management in partnership with the Building Manager.</li>\n<li>Support health and safety compliance within the office environment, including maintaining relevant registers and assisting with emergency procedures.</li>\n</ul>\n</li>\n</ul>\n<p> </p>\n<p>The responsibilities outlined above represent the primary requirements for this role. Additional duties may be assigned by management in line with business needs and the incumbent’s developing skills and capabilities.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Key Competencies &amp; Skills</span></span></p>\n<ul>\n<li>Professional Communication: Excellent verbal and written communication skills, with the ability to engage confidently and courteously with a diverse range of stakeholders at all levels.</li>\n<li>Interpersonal Skills: A warm, approachable demeanour with strong relationship-building capabilities and a genuine commitment to service excellence.</li>\n<li>Cross-Departmental Collaboration: Proven ability to work effectively across multiple teams and functions, serving as a reliable communication and coordination hub for the entire office.</li>\n<li>Organisation &amp; Time Management: Exceptional organisational skills with the ability to manage multiple competing priorities, meet deadlines, and maintain accuracy under pressure.</li>\n<li>Attention to Detail: High degree of accuracy and thoroughness in the execution of all administrative tasks and documentation.</li>\n<li>Discretion &amp; Confidentiality: Demonstrated ability to handle sensitive and confidential information with professionalism and integrity.</li>\n<li>Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office management systems.</li>\n<li>Adaptability &amp; Proactivity: A self-motivated, solutions-oriented approach with the flexibility to adapt to changing business requirements and priorities.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Qualifications &amp; Experience</span></span></p>\n<ul>\n<li>A National Diploma or equivalent qualification in Office Administration, Business Administration, or a related field (preferred).</li>\n<li>Minimum of 2 years’ experience in a receptionist or administrative role, ideally within a professional services or multi-functional environment.</li>\n<li>Prior experience supporting HR, Finance, Legal, or Facilities functions will be considered a strong advantage.</li>\n<li>Experience working in a fast-paced, corporate office environment with exposure to multiple stakeholders and business units.</li>\n</ul>",
    "compensation": null,
    "departmentId": "18322",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Receptionist / Administrative Support ",
    "departmentLabel": "Operations",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://andile.bamboohr.com/careers/114",
    "employmentStatusLabel": "Full Time"
  }
}