Rental Operations Assistant — Independent Contractor

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    "datePosted": "2026-04-28",
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    "description": "<p><span style=\"color: rgb(22, 46, 79); font-size: 24pt; font-weight: bold\">Rental Operations Assistant — Independent Contractor</span></p>\n<p><span style=\"color: rgb(90, 90, 90); font-size: 10pt\">Scarab Digital | Vancouver-based |In-Person</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">A hands-on, entry-level role focused on preparing, tracking, and maintaining playback and set equipment so productions run smoothly and reliably.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">You’ll Be A Strong Fit If</span></p>\n<p><span style=\"font-size: 10pt\">• are comfortable with hands-on, physical work</span></p>\n<p><span style=\"font-size: 10pt\">• care about details and keeping things organized</span></p>\n<p><span style=\"font-size: 10pt\">• like working with equipment and learning how things function </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">The Opportunity</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> We’re looking for a capable, hands-on Rental Operations Assistant to support Scarab’s rentals and warehouse operations across active film and television work.</span></p>\n<p><span style=\"font-size: 10pt\">This is a freelance contract role designed for someone early in their career but genuinely strong in attitude, follow-through, and technical curiosity. If business volume grows and the fit is right, there may be room for this role to develop further over time.</span></p>\n<p><span style=\"font-size: 10pt\">The work is real and practical: prep, returns, inventory, equipment handling, warehouse organization, deliveries, troubleshooting, and supporting the equipment systems that keep productions running smoothly.</span></p>\n<p><span style=\"font-size: 10pt\">You’ll likely be a strong fit if you’re comfortable with hands-on, physical work, care about details and keeping things organized, and like working with equipment and learning how things function.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">What We Support</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> Scarab rents monitors, televisions, playback gear, computer and screen-based set equipment, and selected set-decoration-related items tied to screen content. The department also supports specialty needs such as car-plate shooting equipment and related technical prep.</span></p>\n<p><span style=\"font-size: 10pt\">This role helps keep that ecosystem accurate, ready, organized, and dependable.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">What This Role Really Is</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> This is not just a warehouse labour post, and it is not a senior rental coordinator role. No machinery ticket required (no forklift, no scissor lift etc).  </span><span style=\"font-size: 10pt\">It is a skilled-entry operations role for someone who is comfortable doing physical work, likes gear, notices details, learns quickly, and takes pride in making equipment, inventory, and logistics dependable.</span></p>\n<p><span style=\"font-size: 10pt\">You do not need to know everything on day one. You do need to be the kind of person who follows through, asks smart questions, stays organized, and gets stronger quickly through real work. Must have a real “can do” attitude. </span></p>\n<p><span style=\"font-size: 10pt\">For the right person, this role is satisfying because you can see the direct impact of your work; equipment is ready, systems are reliable, and productions stay on track because things were handled properly.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">What You’ll Do</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> • Process inbound and outbound equipment orders with accuracy, care, and attention to detail</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Inspect returned equipment, identify issues, log maintenance needs, and help prepare gear for the next job</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Maintain accurate inventory records in internal systems, including status updates, packaging, locations, and corrections when discrepancies appear</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Prepare, pack, label, and organize equipment for pickups, deliveries, sub-rentals, and time-sensitive orders</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Help coordinate incoming and outgoing deliveries for the warehouse and office</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Follow up on delayed returns and support the tracking of equipment across active jobs</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Maintain the cleanliness, organization, and operational readiness of the warehouse space</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Assist with basic troubleshooting of equipment and help route larger issues to the right person quickly</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Support general rental operations work including quotes, reservations, errands, purchase recommendations, and office/warehouse assistance as needed</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Provide practical support to Scarab teams using company-sponsored equipment, including operators, coordinators, and internal staff</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">You’ll Do Your Best Work Here If</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> • Like practical work and do not mind being on your feet, lifting gear, and dealing with real-world logistics</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Take ownership of details instead of assuming someone else will catch the mistake</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Are naturally organized and get satisfaction from order, readiness, and reliable systems</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Have a willingness to learn equipment, software, processes, and the “why” behind the work</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Stay useful and solution-oriented when priorities shift or last-minute needs come in</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Can stay focused and accurate even when the work is repetitive or time-sensitive</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Want to grow by becoming dependable, technically stronger, and trusted with more responsibility over time</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">This Role is Probably NOT A Fit If</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> • You’re looking for a primarily desk-based or loosely structured role</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • You prefer minimal physical work or predictable, repetitive routines without variation</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • You tend to overlook small details or rely on others to catch mistakes</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • You’re not interested in learning how equipment and systems actually work. Developed knowledge over time is an absolute must. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">Core Requirements </span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> • 1–3 years of relevant experience in warehouse, equipment handling, rentals, A/V, production support, or another practical operations environment, or equivalent readiness demonstrated through hands-on experience. Recent grads or students may be considered if they are studying in a related field. </span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Comfort with physical work, including lifting equipment and moving cases or gear safely</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Working familiarity with basic office tools, Google Drive or similar systems, and data entry with good accuracy</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Clear communication and ability to follow instructions, checklists, and manuals carefully</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Strong reliability, organization, and attention to detail</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • A genuine interest in technology, equipment, and learning new systems</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Ability to work under pressure and stay useful when deadlines tighten or priorities change</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Eligibility to work in Canada</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">Strong Assets</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> • Previous experience in equipment rental, warehouse operations, A/V, film gear, live events, or related technical support</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Familiarity with asset management, rental software, or inventory systems. Currently we use FLEX</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Comfort with monitors, playback equipment, cables, accessories, computers, and screen-related hardware</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Experience building quotes, reservations, or coordinating gear movement</span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\"> • Basic troubleshooting instincts for hardware and software issues</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">How We Work</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> We do our best work with people who are accountable, resourceful, and strong in their lane. Different people bring different strengths; we’re not trying to force everyone into the same mold. We’re looking for someone who knows how to contribute, keeps improving, and takes pride in being dependable.</span></p>\n<p><span style=\"font-size: 10pt\">This is a contractor role, but not a throwaway one. We prioritize repeat relationships with people who consistently show up well, handle responsibility, and make the team stronger. </span></p>\n<p><span style=\"font-size: 10pt\">This role is Vancouver-based and tied to in-person warehouse and equipment operations. We are happy to be flexible in terms of hours occasional work, part-time work can be accommodated though all shifts fall into the M-F 8am - 6pm range. NO NIGHT SHIFT OF WEEKEND. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">Application Interview</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> We review resumes and experience, then use a short written screen to understand work habits, ownership, and practical readiness. Selected applicants may be invited to participate in a CliftonStrengths Assessment and an in-person interview.</span></p>\n<p><span style=\"font-size: 10pt\">The goal is to filter clearly the best person for the job while keeping the process respectful of your time.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(22, 46, 79); font-size: 14pt; font-weight: bold\">Final Note</span><span style=\"font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-size: 10pt\"> This role matters because small misses with gear, inventory, or logistics quickly become bigger problems.</span></p>\n<p><span style=\"font-size: 10pt\">We’re looking for someone who is willing, sharp, steady, and motivated to become someone the team can trust with more.</span></p>",
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