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Executive Team Administrative Assistant – Toledo OH

6824ac49 B57f 49f1 909a 60922624bf8d 19000101 000003 · Ohio, Toledo, OH, US, Toledo, OH · On Site · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company6824ac49 B57f 49f1 909a 60922624bf8d 19000101 000003
TitleExecutive Team Administrative Assistant – Toledo OH
Normalized title-
Department / team-
LocationOhio, OH, United States
Work modelOn Site
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-15 / 2026-05-31
Changed / last seen2026-06-18 / 2026-06-18

Related slices

PageWhat it containsOpen
Company jobsActive postings from 6824ac49 B57f 49f1 909a 60922624bf8d 19000101 000003.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Ohio.Open
Work model jobsActive On Site postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company6824ac49 B57f 49f1 909a 60922624bf8d 19000101 000003
Sourced149a5ad-3369-4ec7-a726-c9d2e648c7dc
ATS providerADP Workforce Now Recruiting

Description

Executive Team Administrative Assistant – Toledo OH We’re seeking a highly organized, proactive Executive Team Administrative Assistant to support our senior executive team in a fast‑paced, in‑office environment. The Executive Team Administrative Assistant provides high‑level administrative support and serves as a trusted partner in managing day‑to‑day operations, communications, and strategic priorities. This role requires exceptional organizational skills, sound judgment, and the ability to handle sensitive and confidential information with the highest level of discretion. The ideal candidate thrives in a fast‑paced environment, anticipates needs, and ensures the executive level administrative function operates with efficiency and professionalism. Responsibilities Manage and optimize the senior executive team’s daily schedule, including meetings, appointments, and internal/external engagements Prepare, edit, and organize executive‑level correspondence, presentations, reports, and briefing materials Support cross-departmental coordination and assist with special projects as assigned by the CEO, President and COO Prepare detailed travel itineraries, ensuring smooth transitions and contingency planning Serve as a key liaison with internal and external stakeholders Coordinate meeting logistics, agendas, minutes, and follow‑up actions Maintain organized systems for documentation and follow‑ups Prioritize incoming communications, ensuring timely and appropriate responses Handle sensitive information with absolute discretion Qualifications 5 plus years supporting senior executives, C-Suite support strongly preferred Exceptional organization, time-management, and multitasking abilities Strong communication, organization, and multitasking skills Proficiency with Microsoft Office and modern productivity tools Ability to work on-site full-time and adapt to shifting priorities High level of integrity, discretion, professionalism and reliability Ability to handle sensitive company information, personnel matters, and strategic initiatives with absolute confidentiality Proactive problem-solver who anticipates needs before they arise Calm under pressure and comfortable managing competing priorities Professional presence and strong interpersonal skills Detailed-oriented with a commitment to accuracy and follow-through What We Offer Competitive pay Comprehensive health, dental, and vision coverage Life insurance 401(k) with company a match Generous paid time off, including vacation and personal days

Full job record

Job ID0266d409ede64ae61db72c536a301e9815c42cec
Org IDf7432e32-3644-4a58-a5aa-86a8d282e040
Source IDd149a5ad-3369-4ec7-a726-c9d2e648c7dc
Board IDd149a5ad-3369-4ec7-a726-c9d2e648c7dc
Provideradp_workforcenow
Provider Job Key959490
TitleExecutive Team Administrative Assistant – Toledo OH
Normalized Title—
Statusactive
Activeyes
Location TextOhio, Toledo, OH, US, Toledo, OH
Department—
Team—
Employment Typefull_time
Workplace Typeon_site
Remote Policy—
CountryUnited States
RegionOH
CityOhio
Salary Raw—
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6824ac49-b57f-49f1-909a-60922624bf8d&ccId=19000101_000003&lang=en_US&type=JS&jobId=959490&jwId=9201535396640_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6824ac49-b57f-49f1-909a-60922624bf8d&ccId=19000101_000003&lang=en_US&type=JS&jobId=959490&jwId=9201535396640_1
First Seen At2026-05-31 18:56:58Z
Last Seen At2026-06-18 13:38:00Z
Last Checked At2026-06-18 13:38:00Z
Last Changed At2026-06-18 13:38:00Z
Inactive At—
Source Posted At2026-06-15 19:07:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=6824ac49-b57f-49f1-909a-60922624bf8d|19000101_000003/date=2026-06-18/2026-06-18T13-37-49-375Z-af34a98a968436e86105f214d8effeb0e876ed4dfd91a32ee1393d9b202e4efd.json
Event Fields
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Parsed Structured
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  "salary_period": null,
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  "salary_currency": null
}
Extensions
{}
Native Structured
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    "requisitionDescription": "<div><div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;' data-pasted=\"true\"><strong><span style='font-family:\"Tahoma\",sans-serif;'>Executive Team Administrative Assistant &ndash;</span></strong><span style='font-family:\"Tahoma\",sans-serif;'>&nbsp;<strong>Toledo OH</strong></span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-family:\"Tahoma\",sans-serif;'>We&rsquo;re seeking a highly organized, proactive Executive Team Administrative Assistant to support our senior executive team in a fast‑paced, in‑office environment.&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-family:\"Tahoma\",sans-serif;'>The Executive Team Administrative Assistant provides high‑level administrative support and serves as a trusted partner in managing day‑to‑day operations, communications, and strategic priorities. This role requires exceptional organizational skills, sound judgment, and the ability to handle sensitive and confidential information with the highest level of discretion. The ideal candidate thrives in a fast‑paced environment, anticipates needs, and ensures the executive level administrative function operates with efficiency and professionalism.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-family:\"Tahoma\",sans-serif;'>Responsibilities</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Manage and optimize the senior executive team&rsquo;s daily schedule, including meetings, appointments, and internal/external engagements</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Prepare, edit, and organize executive‑level correspondence, presentations, reports, and briefing materials</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Support cross-departmental coordination and assist with special projects as assigned by the CEO, President and COO</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Prepare detailed travel itineraries, ensuring smooth transitions and contingency planning</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Serve as a key liaison with internal and external stakeholders</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Coordinate meeting logistics, agendas, minutes, and follow‑up actions</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Maintain organized systems for documentation and follow‑ups</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Prioritize incoming communications, ensuring timely and appropriate responses</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Handle sensitive information with absolute discretion</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-family:\"Tahoma\",sans-serif;'>Qualifications</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>5 plus years supporting senior executives, C-Suite support strongly preferred</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Exceptional organization, time-management, and multitasking abilities</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Strong communication, organization, and multitasking skills</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Proficiency with Microsoft Office and modern productivity tools</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Ability to work on-site full-time and adapt to shifting priorities</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>High level of integrity, discretion, professionalism and reliability</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Ability to handle sensitive company information, personnel matters, and strategic initiatives with absolute confidentiality</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Proactive problem-solver who anticipates needs before they arise</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Calm under pressure and comfortable managing competing priorities</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Professional presence and strong interpersonal skills</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Detailed-oriented with a commitment to accuracy and follow-through</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-family:\"Tahoma\",sans-serif;'>What We Offer</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Competitive pay</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Comprehensive health, dental, and vision coverage</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Life insurance</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>401(k) with company a match</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-family:\"Tahoma\",sans-serif;'>Generous paid time off, including vacation and personal days</span></li></ul></div></div>\n",
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