Home › Companies › F365fc3b Dbc6 40af A63a 2c2da633493f 19000101 000001 › Sr. Administrative Specialist, Community Planning & Allocations
Sr. Administrative Specialist, Community Planning & Allocations
F365fc3b Dbc6 40af A63a 2c2da633493f 19000101 000001 · Cleveland, OH, US, Cleveland, OH · Active · ADP Workforce Now Recruiting
Job facts
| Field | Value |
|---|---|
| Company | F365fc3b Dbc6 40af A63a 2c2da633493f 19000101 000001 |
| Title | Sr. Administrative Specialist, Community Planning & Allocations |
| Normalized title | - |
| Department / team | - |
| Location | Cleveland, OH, United States |
| Work model | - |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | ADP Workforce Now Recruiting |
| Posted / first seen | 2026-05-20 / 2026-05-31 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from F365fc3b Dbc6 40af A63a 2c2da633493f 19000101 000001. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through ADP Workforce Now Recruiting. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Cleveland. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | F365fc3b Dbc6 40af A63a 2c2da633493f 19000101 000001 |
| Source | ea472211-be77-475c-87c7-5a54005b6714 |
| ATS provider | ADP Workforce Now Recruiting |
Description
SENIOR ADMINISTRATIVE SPECIALIST, COMMUNITY PLANNING & ALLOCATIONS
POSITION SUMMARY
The Senior Administrative Specialist provides high-level administrative support for the Community Planning & Allocations department, ensuring that meetings, records, and processes run smoothly and accurately. This role supports both professional staff and volunteer leaders by coordinating committee logistics, managing key departmental systems, and maintaining records and databases. Additionally, the position assists with annual allocations and related committee work, requiring strong organizational skills, sound judgment, and the ability to manage multiple priorities with minimal supervision.
ESSENTIAL JOB FUNCTIONS
Prepare agendas, take minutes, and coordinate logistics for committee and subcommittee meetings. Manage calendars, schedule meetings, and handle correspondence for planning and allocations teams, including preparation for an estimated 50+ meetings annually. Organize and maintain digital and physical files related to grants, reports, allocations, and Community Planning initiatives. Manage agency budget submissions, including due dates, tracking, and compiling complete submission reports. Assist with coordination and documentation of the annual allocations process. Serve as a professional point of contact for staff, lay leadership, agencies, and the public; route inquiries appropriately and answer basic questions. Support department operations by acting as a gatekeeper and maintaining confidentiality and trust. Attend occasional early morning or evening meetings as needed.
ADDITIONAL DUTIES/RESPONSIBILITIES
Attend Community Planning & Allocations Committee and subcommittee meetings; record and transcribe meeting minutes. Support department staff with Campaign assignments. Assume additional responsibilities and perform special projects as needed.
QUALIFICATIONS
Knowledge, Skills, Abilities and Personal Characteristics
Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills; able to interact professionally with staff, volunteer leaders, and community partners. High attention to detail and commitment to producing accurate, high-quality work. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); comfort learning new systems and tools. Ability to work independently, exercise sound judgment, and prioritize effectively with minimal supervision. Demonstrated discretion and ability to maintain confidentiality. Collaborative, customer-service mindset with a willingness to support team goals. Availability for occasional early morning or evening meetings. Commitment to the mission and values of Jewish Federation of Cleveland and the broader Jewish and philanthropic community.
Education, Training and/or Experience
Associate or bachelor’s degree preferred. Three or more years of administrative experience, ideally supporting teams, committees, or senior staff. Experience with databases/CRM tools and SharePoint (or similar platforms) is a plus.
ABOUT THE FEDERATION
The Jewish Federation of Cleveland is the only organization in Cleveland that focuses on the health and vitality of the entire Jewish community. For more than 120 years, the Federation has created the critical scale necessary to drive meaningful social change and provide relief in times of crisis in ways no one person or organization could do alone. As Jewish Cleveland’s hub for innovative solutions and collaborative services, the Federation is able to change and improve lives in Cleveland, Israel, and around the world.
Full job record
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| Org ID | 74cb17eb-f6a9-40cc-8395-24fbe91d9641 |
| Source ID | ea472211-be77-475c-87c7-5a54005b6714 |
| Board ID | ea472211-be77-475c-87c7-5a54005b6714 |
| Provider | adp_workforcenow |
| Provider Job Key | 640345 |
| Title | Sr. Administrative Specialist, Community Planning & Allocations |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Cleveland, OH, US, Cleveland, OH |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | United States |
| Region | OH |
| City | Cleveland |
| Salary Raw | — |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | — |
| Source URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f365fc3b-dbc6-40af-a63a-2c2da633493f&ccId=19000101_000001&lang=en_US&type=JS&jobId=640345&jwId=9202034815685_1 |
| Apply URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f365fc3b-dbc6-40af-a63a-2c2da633493f&ccId=19000101_000001&lang=en_US&type=JS&jobId=640345&jwId=9202034815685_1 |
| First Seen At | 2026-05-31 18:58:20Z |
| Last Seen At | 2026-06-06 12:12:15Z |
| Last Checked At | 2026-06-06 12:12:15Z |
| Last Changed At | 2026-06-06 12:12:15Z |
| Inactive At | — |
| Source Posted At | 2026-05-20 16:31:00Z |
| Source Updated At | — |
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"requisitionDescription": "<div><p style='margin-top:0in;margin-right:0in;margin-bottom:15.0pt;margin-left:0in;border:none;padding:0in;font-size:35px;font-family:\"Cambria\",serif;color:#17365D;text-align:center;' data-pasted=\"true\"><strong><u><span style='font-size:19px;font-family:\"Calibri\",sans-serif;color:black;'>SENIOR ADMINISTRATIVE SPECIALIST, COMMUNITY PLANNING & ALLOCATIONS</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style=\"font-size:16px;\">POSITION SUMMARY</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;line-height:110%;'><span style=\"font-size:16px;line-height:110%;font-family:Calibri;\">The Senior Administrative Specialist provides high-level administrative support for the Community Planning & Allocations department, ensuring that meetings, records, and processes run smoothly and accurately. This role supports both professional staff and volunteer leaders by coordinating committee logistics, managing key departmental systems, and maintaining records and databases. Additionally, the position assists with annual allocations and related committee work, requiring strong organizational skills, sound judgment, and the ability to manage multiple priorities with minimal supervision. </span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style=\"font-size:16px;\">ESSENTIAL JOB FUNCTIONS </span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><div style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><ol style=\"margin-bottom:0in;list-style-type: decimal;\"><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Prepare agendas, take minutes, and coordinate logistics for committee and subcommittee meetings.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Manage calendars, schedule meetings, and handle correspondence for planning and allocations teams, including preparation for an estimated 50+ meetings annually.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Organize and maintain digital and physical files related to grants, reports, allocations, and Community Planning initiatives.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Manage agency budget submissions, including due dates, tracking, and compiling complete submission reports.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Assist with coordination and documentation of the annual allocations process.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Serve as a professional point of contact for staff, lay leadership, agencies, and the public; route inquiries appropriately and answer basic questions.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Support department operations by acting as a gatekeeper and maintaining confidentiality and trust.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Attend occasional early morning or evening meetings as needed.</span></li></ol></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style=\"font-size:16px;\">ADDITIONAL DUTIES/RESPONSIBILITIES</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><div style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><ol style=\"margin-bottom:0in;list-style-type: decimal;\"><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Attend Community Planning & Allocations Committee and subcommittee meetings; record and transcribe meeting minutes.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Support department staff with Campaign assignments.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"font-family:Calibri;font-size:16px;\">Assume additional responsibilities and perform special projects as needed.</span></li></ol></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong> </strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style=\"font-size:16px;\">QUALIFICATIONS </span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><span style=\"font-size:16px;\">Knowledge, Skills, Abilities and Personal Characteristics</span></strong></p><div style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><ol style=\"margin-bottom:0in;list-style-type: decimal;\"><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Strong organizational skills with the ability to manage multiple priorities and deadlines.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Excellent written and verbal communication skills; able to interact professionally with staff, volunteer leaders, and community partners.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">High attention to detail and commitment to producing accurate, high-quality work.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); comfort learning new systems and tools.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Ability to work independently, exercise sound judgment, and prioritize effectively with minimal supervision.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Demonstrated discretion and ability to maintain confidentiality.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Collaborative, customer-service mindset with a willingness to support team goals.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Availability for occasional early morning or evening meetings.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Commitment to the mission and values of Jewish Federation of Cleveland and the broader Jewish and philanthropic community.</span></li></ol></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong> </strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><span style=\"font-size:16px;\">Education, Training and/or Experience</span></strong></p><div style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><ol style=\"margin-bottom:0in;list-style-type: decimal;\"><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Associate or bachelor’s degree preferred.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"line-height:110%;font-family:Calibri;font-size:16px;\">Three or more years of administrative experience, ideally supporting teams, committees, or senior staff.</span></li><li style=\"margin:0in;font-size:15px;font-family: initial;\"><span style=\"font-family:Calibri;font-size:16px;\">Experience with databases/CRM tools and SharePoint (or similar platforms) is a plus.</span></li></ol></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;line-height:110%;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;line-height:110%;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style=\"font-family:Calibri;\">ABOUT THE FEDERATION</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-family:Calibri;\">The Jewish Federation of Cleveland is the only organization in Cleveland that focuses on the health and vitality of the entire Jewish community. For more than 120 years, the Federation has created the critical scale necessary to drive meaningful social change and provide relief in times of crisis in ways no one person or organization could do alone. As Jewish Cleveland’s hub for innovative solutions and collaborative services, the Federation is able to change and improve lives in Cleveland, Israel, and around the world. </span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;line-height:110%;'><br></p></div>\n",
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