HR Assistant

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    "jobTitle": "HR Assistant",
    "location": "Ann Storck Center - Fort Lauderdale, FL 33317",
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    "description": "<p class=\"MsoBodyText\" style=\"margin-top:8px;margin-right:1px;text-align:justify;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The <b>Human Resources Assistant </b>is responsible for tracking HR compliance and related documentation to regulatory bodies that oversee ASC in accordance with federal and state requirements and ASC best practices. The HR Associate is the database administrator and is responsible for maintaining up to date information for employee files and ASC compliance.</span></span></p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"color:#1f1f1f;\"><strong>Areas of Responsibility:<br />\n<em>A.    Applicants &amp; Onboarding – Verifies candidate files are in compliance to ASC, regulatory bodies, federal and state requirements.</em></strong><br />\n1.    Assists HR Manager with applicant onboarding as needed.<br />\n2.    Reviews file for missing items; becomes the gatekeeper of the files and ensures all documentation is received prior to NEO.<br />\n3.    Updates tracking spreadsheet within Google sheets for each candidate and provides updates for HR Director as needed with any concerns.<br />\n4.    Contacts previous employers for verification of employment through call or fax.<br />\n5.    Ensures candidate is accurately entered into the HRIS system and EE file is scanned into recordkeeping system.</span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"color:#1f1f1f;\"><em><strong>B.    Compliance – Ensures that all training certificates are within the employees files and are in compliance with standards set by regulatory agencies.</strong></em><br />\n1.    Conducts audits of HR personnel files and working with the HR Manager and designee updates files accordingly; Responsible for maintenance of files to support ASC compliance with anuual surveys, licenses renewals and ad hoc information requirements for federal state and local rules and regulations, as they become available.<br />\n2.    Coordinates and participates in audits, surveys, licensures, management reviews, etc. (e.g., Agency of Persons with Disabilities (APD), Intermediate Care Facilities, Agency of Health Care Administration (AHCA),  Department of Health (DOH), Qlarant, Department of Children and Families (DCF), OSHA, Children’s Service Council (CSC), etc.); ensures the integrity of the documentation being submitted to APD, AHCA and/or other regulatory agencies; ensures plans of corrective action are prepared and implemented in a timely manner.<br />\n3.    Promotes a status of continuous readiness in anticipation of surveys and licensures by reviewing employee files 3-4 months ahead of monitoring or survey arrival.</span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"color:#1f1f1f;\"><em><strong>C.    Administrative Departmental Duties </strong></em><br />\n1.    Performs administrative and clerical tasks to support the HR Department (e.g., typing, filing, copying, notices and other materials for distribution, etc.).<br />\n2.    Tracks annual TB clearances in HR database<br />\n3.    Completes all previous employment verifications and employee records requests (i.e. paystubs, certificates, etc.)<br />\n4.    Assists HR Director and HR Manager with special projects (e.g., set-ups, ideas, follow through, etc.).<br />\n5.    Maintains open communications with the HR Director and HR Manager regarding concerns or problems, ideas, teamwork, etc.; assists in resolving challenges to increase productivity and efficiency in the HR Department.<br />\n6.    Completes all previous employment verifications and work references; creates verification letters for previous and current employees.<br />\n7.    Reviews and completes Emergency PTO payout and sends out accordingly.<br />\n8.    Assists HR Manager in creating cerificates for completed trainings.<br />\n9.    Creates and sends Dummy files for School<br />\n10.   Creates Anniversary/Birthday flyers and cards monthly.<br />\n11.   Preforms all filing and scanning for employee files.</span></span></span><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:14px;\"><span style=\"color:#1f1f1f;\">12.   Assists in additional duties as assigned.</span></span></span></p>\n\n<p> </p>",
    "jobCategory": "Human Resources",
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The HR Associate is the database administrator and is responsible for maintaining up to date information for employee files and ASC compliance.\\n\\nAreas of Responsibility:\\nA.    Applicants &amp; Onboarding – Verifies candidate files are in compliance to ASC, regulatory bodies, federal and state requirements.\\n1.    Assists HR Manager with applicant onboarding as needed.\\n2.    Reviews file for missing items; becomes the gatekeeper of the files and ensures all documentation is received prior to NEO.\\n3.    Updates tracking spreadsheet within Google sheets for each candidate and provides updates for HR Director as needed with any concerns.\\n4.    Contacts previous employers for verification of employment through call or fax.\\n5.    Ensures candidate is accurately entered into the HRIS system and EE file is scanned into recordkeeping system.\\n\\n \\n\\nB.    Compliance – Ensures that all training certificates are within the employees files and are in compliance with standards set by regulatory agencies.\\n1.    Conducts audits of HR personnel files and working with the HR Manager and designee updates files accordingly; Responsible for maintenance of files to support ASC compliance with anuual surveys, licenses renewals and ad hoc information requirements for federal state and local rules and regulations, as they become available.\\n2.    Coordinates and participates in audits, surveys, licensures, management reviews, etc. (e.g., Agency of Persons with Disabilities (APD), Intermediate Care Facilities, Agency of Health Care Administration (AHCA),  Department of Health (DOH), Qlarant, Department of Children and Families (DCF), OSHA, Children’s Service Council (CSC), etc.); ensures the integrity of the documentation being submitted to APD, AHCA and/or other regulatory agencies; ensures plans of corrective action are prepared and implemented in a timely manner.\\n3.    Promotes a status of continuous readiness in anticipation of surveys and licensures by reviewing employee files 3-4 months ahead of monitoring or survey arrival.\\n\\n \\n\\nC.    Administrative Departmental Duties \\n1.    Performs administrative and clerical tasks to support the HR Department (e.g., typing, filing, copying, notices and other materials for distribution, etc.).\\n2.    Tracks annual TB clearances in HR database\\n3.    Completes all previous employment verifications and employee records requests (i.e. paystubs, certificates, etc.)\\n4.    Assists HR Director and HR Manager with special projects (e.g., set-ups, ideas, follow through, etc.).\\n5.    Maintains open communications with the HR Director and HR Manager regarding concerns or problems, ideas, teamwork, etc.; assists in resolving challenges to increase productivity and efficiency in the HR Department.\\n6.    Completes all previous employment verifications and work references; creates verification letters for previous and current employees.\\n7.    Reviews and completes Emergency PTO payout and sends out accordingly.\\n8.    Assists HR Manager in creating cerificates for completed trainings.\\n9.    Creates and sends Dummy files for School\\n10.   Creates Anniversary/Birthday flyers and cards monthly.\\n11.   Preforms all filing and scanning for employee files.12.   Assists in additional duties as assigned.\\n\\n QualificationsMINIMUM EDUCATION AND WORK EXPERIENCE REQUIREMENTS:\\n\\n\\n\\tHigh school diploma, associates preferred\\n\\tMinimum of 1-2 years of Administrative/ Clerical experience\\n\\tExperience in non-profit management with working knowledge of AHCA and APD regulations is a plus\\n\\tComputer literate (Microsoft Office &amp; Google Workspace)\\n\\tPossess strong administrative, analytical and organizational skills\\n\\tAbility to maintain confidentiality and instill trust\\n\\n\\n \\n\\nWORKING CONDITIONS: Primary duties are in an office environment with moderate noise levels. \\n\\n \\n\\nESSENTIAL FUNCTIONS:  ASC is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will attempt to make reasonable accommodations when necessary. 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    "qualifications": "<p style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:115%;\"><b><span style=\"line-height:115%;\"><span style=\"color:#1f1f1f;\">MINIMUM EDUCATION AND WORK EXPERIENCE REQUIREMENTS:</span></span></b></span></span></span></p>\n\n<ol>\n\t<li style=\"margin-left:20px;text-align:justify;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">High school diploma, associates preferred</span></span></li>\n\t<li style=\"margin-left:20px;text-align:justify;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Minimum of 1-2 years of Administrative/ Clerical experience</span></span></li>\n\t<li style=\"margin-left:20px;text-align:justify;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Experience in non-profit management with working knowledge of AHCA and APD regulations is a plus</span></span></li>\n\t<li style=\"margin-left:20px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Computer literate (Microsoft Office &amp; Google Workspace)</span></span></li>\n\t<li style=\"margin-left:20px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Possess strong administrative, analytical and organizational skills</span></span></li>\n\t<li style=\"margin-left:20px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to maintain confidentiality and instill trust</span></span></li>\n</ol>\n\n<div style=\"margin-left:48px;text-align:justify;\"> </div>\n\n<p style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><b><span style=\"color:#000000;\">WORKING CONDITIONS</span></b><span style=\"color:#000000;\">: Primary duties are in an office environment with moderate noise levels. </span></span></span></span></p>\n\n<div style=\"margin-right:1px;\"> </div>\n\n<p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><b><span style=\"color:#000000;\">ESSENTIAL FUNCTIONS:  </span></b><span style=\"color:#000000;\">ASC is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will attempt to make reasonable accommodations when necessary. The following are abilities and physical requirements for this position at ASC:</span></span></span></span></p>\n\n<ol>\n\t<li style=\"list-style-type:none;\">\n\t<ol style=\"list-style-type:lower-alpha;\">\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">Able to lift 50 lbs. safely and appropriately utilizing standard orientation techniques.</span></span></span></span></li>\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">May be exposed to short, intermittent, and/or prolonged periods of sitting, standing, and/or squatting in the performance of job duties.</span></span></span></span></li>\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">Must be able to hear see, and communicate effectively in writing, using the English language, with or without reasonable accommodation. </span></span></span></span></li>\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">Ability to work cooperatively with all levels of staff, </span>exercising effective problem-solving, reasoning, and critical thinking skills.</span></span></span></li>\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.</span></span></span></span></li>\n\t\t<li style=\"margin-right:1px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"vertical-align:baseline;\"><span style=\"color:#000000;\">A moderately sedentary position requiring computer and telephone work. </span></span></span></span></li>\n\t</ol>\n\t</li>\n</ol>",
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