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Head Start Office Manager
B1EC6B8434B39D017C89A0626E9B3E7A · Meriden YMCA Head Start - Meriden, CT 06450; 398 Liberty Street, Meriden, CT, 6450, USA · Active · $20–$24 / hour · Paycom ATS
Job facts
| Field | Value |
|---|---|
| Company | B1EC6B8434B39D017C89A0626E9B3E7A |
| Title | Head Start Office Manager |
| Normalized title | - |
| Department / team | - |
| Location | Meriden, CT, United States |
| Work model | - |
| Employment type | Full Time |
| Salary | $20–$24 / hour |
| Status | active |
| ATS provider | Paycom ATS |
| Posted / first seen | 2023-08-09 / 2026-05-31 |
| Changed / last seen | 2026-05-31 / 2026-06-06 |
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| ATS provider jobs | Active postings observed through Paycom ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Meriden. | Open |
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Linked records
| Company | B1EC6B8434B39D017C89A0626E9B3E7A |
| Source | 15ed51a5-6c2c-4667-ac33-477afc976371 |
| ATS provider | Paycom ATS |
Description
Description
This position is responsible for the human resources activities of the program including personnel files, ensuring orientation and tracking of staff. Performs all duties as required by the Program Director and/or immediate supervisor and other duties as assigned relating to the administrative component including, policy and procedure updates, typing, word processing, faxing, acting as receptionist and other clerical duties.
DUTIES AND RESPONSIBILITIES OF THE POSITION
Duties of the position are described in major functional areas listed below. Additional duties may Be assigned.
HUMAN RESOURCES
Sets up a system for establishing and maintaining a personnel file for every employee.
Works with the Fiscal Manager to ensure that files are complete and up to date. Ensures that file include criminal record checks that are clear for all employees and regular volunteers.
Assists with interviews by contacting interview team members, as requested, ensuring forms and space are available. Schedules appointments for job applicants, prepares interview packets and materials, etc., to support hiring supervisor.
Responsible for new hire paperwork and ensuring that there is an orientation.
Responsible for filing job jackets with posting/advertisement, applications and screening materials for all new positions filled.
Responsible for setting up hiring files for hired employees.
Keeps up to date staff checklist on all employees including name, job title, status (temporarily, part-time), date of hire, date of termination, required trainings, certifications, credentials, etc.
Maintains health-related personnel information for each employee in a separate personnel file folder and in a separate drawer/cabinet than that holding the other personnel files.
Determines, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits. Provides necessary information on behalf of MERIDEN YMCA to support application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office.
Reviews and knows the agency employee recruitment and selection procedures to ensure consistence and compliance with EEO, legal hiring and internal policies and procedures.
Uses the MERIDEN YMCA Hiring and Termination Manual.
Stays up-to-date on federal, state and local regulations on labor laws, Fair Labor Standards Act, Americans with Disabilities, Family Medical Leave Act and other regulations pertaining to personnel.
Coaches, counsels and arranges for training of employees (supervisory and non-supervisory), as appropriate, in implementation and management of Human Resources policies and procedures, such as leave policy, benefits, performance appraisal process, employee discipline, etc.
Develops and provides regular orientation training to all new staff.
Ensures that continuing education needs of staff are met by meeting periodically with all supervisory staff and reviewing employee needs.
Evaluates and manages strategies and processes to attract and retain employees.
Solicits parents and guardians of enrolled and past enrollees of Head Start for employment.
Provides training and technical assistance and information to employees regarding interpretation of agency human resources and procedures.
Serves as the lead and key point of contact for the agency criminal records check procedure program.
SECRETARIAL
Develops procedures for and manages the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc.
Develops and carries out procedures for general office systems, such as office building security, telephone system and messaging, in/out board, etc.
Plans and oversees a system for maintenance of:
Inventory records, insurance records, etc., along with the Program Director and/or immediate supervisor.
Personnel Files for every employee and volunteers. Program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, etc.
Office machines, computers, fax, copy machines, and office furniture in collaboration with the Program Director and/or immediate supervisor.
Office supplies.
Program keys and key check-out system; including tracking, sign-out and return of keys n cooperation with the Program Director and/or immediate supervisor.
Produces correspondence, reports, meeting minutes, agendas, etc.Provides word processing services and assistance on putting together a regular program newsletter.
Supports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information.
Assists with meeting logistics, such as child care arrangements, snacks, room set-up, etc.
Provides support for staff meetings, training and other events as needed and/or requested.
Receives and processes accident reports and contacts the Program Director immediately upon receipt of such reports.
Assists Program Director in all aspects of program administration, as required.
Assists managers/specialist/coordinators/supervisors, etc., as necessary to support program operations.
Accounts Receivable
Contacts parents to receive income verification for parent co-pay program.
Determines parents’ responsibility for parent co-pay fees according to program guidelines.
Collects and receipts parent fees that are collected from Head Start families.
Maintains an on-going record of all payments received and deposited funds.
Completes all reports for School Readiness program and MERIDEN YMCA reporting procedures.
In-Kind
Tallies monthly in-kind contributions and submits with primary source documentation to Fiscal on a monthly basis for tracking. Audits primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed. Provides training and technical assistance to staff on what is acceptable.
Reviews the weekly Financial Detail Transaction Reports and makes corrections with the Program Director weekly.
Provides all information requested on a timely basis for the program audit. Participates in the MERIDEN YMCA audit as requested.
EXAMPLES OF GENERAL JOB DUTIES
Understands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.
Attends all workshops and meetings as deemed necessary by the immediate supervisor.
Attends all required staff and parent meetings and activities.
Responsible for understanding Head Start Performance Standards and local child care licensing regulations.
Expected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.
Positively promotes Head Start in the community.
Maintains strict confidentiality with respect to Head Start children, families and staff in accordance with established policies and procedures.
Becomes thoroughly familiar with MERIDEN YMCA Employee Handbook, MERIDEN YMCA Head Start Operations Manual and all other MERIDEN YMCA handbooks, manuals and resources and adheres to them.
THIS POSITION WILL BE CROSS-TRAINED TO FILL-IN FOR THE FOLLOWING SPECIFIC
DUTIES WHICH ARE ASSIGNED AS PRIMARY SPECIFIC DUTIES TO ANOTHER JOB
TITLE
Payroll
Ensures all timesheets are received every two weeks.
Ensures each timesheet has the appropriate signatures.
Completes follow-up on timesheets missing information, inaccurate calculations or missing signatures.
Checks addition on timesheets.
Ensures that overtime calculations are correct and have approval.
Tracks leave balances to ensure that staff requesting paid leave have available hours before submitting timesheets to Fiscal. Corrects any errors and has employee initial any changes made.
Distributes payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts are paid and that all employees have received a check, as appropriate. Has employees sign for checks and maintains a check distribution log.
PERFORMS OTHER DUTIES AS ASSIGNED
SUPERVISION EXERCISED
Immediate supervision means those employees the position assigns, directs and evaluates.
Position supervised: Program Director
Provides content area supervision, training and technical assistance to all agency staff.
PERSONAL CONTACT
Major internal and external contacts
Internal External
See Organizational Chart Vendors/Suppliers– as needed
MERIDEN YMCA Healthcare provider – as
needed
Worker’s Comp insurance provider – as needed
E. DECISIONS AND COMMITMENTS
This section will describe the kinds and impact of decisions and commitments; the effects, influence and significance of these decisions; the consequence of error and the limitation of the finality of decision-making.
Decisions and commitments involving the fiscal operations are very important and affect the educational program and continued funding of the program. Following the guidelines and the regulations of the program are of the utmost importance to ensuring accountability for federal funds.
Supervisor decisions regarding staff are important to ensure compliance with the agency Personnel Policies and Procedures, to ensure good management, and protect the employee rights.
F. SUPERVISION RECEIVED
The job description and the content area work plan serve as a guideline. Assistance is received from other agency staff as needed. Outside assistance can be received from other related resources. Head Start effectively uses the teamwork approach. All content areas are interwoven so as to better assist and support families. The immediate supervisor is responsible for appraisals of this position.
G. KNOWLEDGE AND ABILITIES
Knowledge : Familiar with Head Start philosophy, goals and applicable fiscal and grants management regulations. Hands on experience in purchasing, payroll, basic accounting and coding procedures, and preparation of Excel spreadsheets required. Use of e-mail to transmit payroll and other data. Knowledge of local area’s resources, languages and customs helpful.
Abilities : Ability to handle multiple tasks and to work with outside agencies. Ability to accurately enter and transmit payroll information within established timelines. Ability to
communicate effectively both verbally and in writing and to work well with others in a team environment. Ability to represent Head Start positively to the community and with parents and families at all times. Ability to learn and manage human resources and inventory systems.
LANGUAGE SKILLS
Ability to communicate ideas and instructions orally and in writing.
Ability to speak, read and write English well enough to understand and be understood by others.
Ability to write reports and business correspondence.
Ability to read, analyze, and interpret general business journals and technical procedures.
Ability to speak before groups of individuals.
Some Bilingual fluency helpful (English/Spanish or English and other languages present in the local area).
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, percentages and overtime.
Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.
REASONING SKILLS
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of instructions.
Ability to summarize conclusions and instructions, then make recommendations and develop implementation strategies.
Ability to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required.
OTHER SKILLS AND ABILITIES
Ability to exhibit patience and tact when communicating with parents, staff, management, vendors and the public.
Ability to project professionalism in conducting daily activities.
Qualifications
EDUCATION AND EXPERIENCE
Minimum requirements are a high school diploma or GED with some relevant experience in purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred. The individual must possess a sound working knowledge of Microsoft Excel. The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.
If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.
Bilingual preferred (English/Spanish or English and other languages present in the local area).
Acceptable tuberculosis screening results, a clear criminal records check (including child abuse r egistry check if required by state regulations) and an initial health exam are required post job offer and prior to employment. To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA. Current and former Head Start parents will receive preference for employment vacancies for which they are qualified.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Occasional need to lift typical office items, including small furniture, some equipment, boxes, etc.
May be required to lift up to 20 pounds.
Some exposure to communicable diseases.
Travel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.
Noise level in work environment may be moderate to loud.
Must be available, as requested, for a variety of evening and weekend meetings as well as social and community events.
The requirements of your Job Description are important in providing services to children and families, and for keeping you, children and co-workers safe during the work day. If you are unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director.
Full job record
| Job ID | 013911e8e9d08064b7ec3b130244e3639a2f1af3 |
| Org ID | 60116172-6f93-4f94-beee-8091e38bbbd2 |
| Source ID | 15ed51a5-6c2c-4667-ac33-477afc976371 |
| Board ID | 15ed51a5-6c2c-4667-ac33-477afc976371 |
| Provider | paycom |
| Provider Job Key | 107323 |
| Title | Head Start Office Manager |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Meriden YMCA Head Start - Meriden, CT 06450; 398 Liberty Street, Meriden, CT, 6450, USA |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | — |
| Remote Policy | — |
| Country | United States |
| Region | CT |
| City | Meriden |
| Salary Raw | $20.00 - $24.00 Hourly |
| Salary Min | 20 |
| Salary Max | 24 |
| Salary Currency | USD |
| Salary Period | hour |
| Source URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=107323&clientkey=B1EC6B8434B39D017C89A0626E9B3E7A |
| Apply URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=107323&clientkey=B1EC6B8434B39D017C89A0626E9B3E7A |
| First Seen At | 2026-05-31 19:03:31Z |
| Last Seen At | 2026-06-06 19:25:00Z |
| Last Checked At | 2026-06-06 19:25:00Z |
| Last Changed At | 2026-05-31 19:03:31Z |
| Inactive At | — |
| Source Posted At | 2023-08-09 00:00:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=B1EC6B8434B39D017C89A0626E9B3E7A/date=2026-06-06/2026-06-06T19-24-57-508Z-bba99777934d526e6bc451aaae01e3f5c5d77e216118a6e58287c395d4aa817c.json |
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"description": "<p style=\"margin-left:0.5in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">This position is responsible for the human resources activities of the program including personnel files, ensuring orientation and tracking of staff.  Performs all duties as required by the Program Director and/or immediate supervisor and other duties as assigned relating to the administrative component including, policy and procedure updates, typing, word processing, faxing, acting as receptionist and other clerical duties. </span></span></p>\r\n\r\n<p style=\"margin-left:0.5in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> </span></span></p>\r\n\r\n<p dir=\"rtl\" style=\"margin-left:0in;margin-right:0.5in;text-align:left;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> DUTIES AND RESPONSIBILITIES OF THE POSITION</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.5in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Duties of the position are described in major functional areas listed below.  Additional duties may Be assigned.</span></span></p>\r\n\r\n<p dir=\"rtl\" style=\"margin-left:0in;margin-right:0.5in;text-align:left;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>HUMAN RESOURCES</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Sets up a system for establishing and maintaining a personnel file for every employee.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Works with the Fiscal Manager to ensure that files are complete and up to date.  Ensures that file include criminal record checks that are clear for all employees and regular volunteers.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> Assists with interviews by contacting interview team members, as requested, ensuring forms and space are available.  Schedules appointments for job applicants, prepares interview packets and materials, etc., to support hiring supervisor. </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Responsible for new hire paperwork and ensuring that there is an orientation.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Responsible for filing job jackets with posting/advertisement, applications and screening materials for all new positions filled.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Responsible for setting up hiring files for hired employees.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Keeps up to date staff checklist on all employees including name, job title, status (temporarily, part-time), date of hire, date of termination, required trainings, certifications, credentials, etc.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Maintains health-related personnel information for each employee in a separate personnel file folder and in a separate drawer/cabinet than that holding the other personnel files.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Determines, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits.  Provides necessary information on behalf of MERIDEN YMCA to support application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Reviews and knows the agency employee recruitment and selection procedures to ensure consistence and compliance with EEO, legal hiring and internal policies and procedures.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Uses the MERIDEN YMCA Hiring and Termination Manual.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Stays up-to-date on federal, state and local regulations on labor laws, Fair Labor Standards Act, Americans with Disabilities, Family Medical Leave Act and other regulations pertaining to personnel.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Coaches, counsels and arranges for training of employees (supervisory and non-supervisory), as appropriate, in implementation and management of Human Resources policies and procedures, such as leave policy, benefits, performance appraisal process, employee discipline, etc.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Develops and provides regular orientation training to all new staff.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ensures that continuing education needs of staff are met by meeting periodically with all supervisory staff and reviewing employee needs.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Evaluates and manages strategies and processes to attract and retain employees.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Solicits parents and guardians of enrolled and past enrollees of Head Start for employment.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Provides training and technical assistance and information to employees regarding interpretation of agency human resources and procedures.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Serves as the lead and key point of contact for the agency criminal records check procedure program.</span></span></li>\r\n</ul>\r\n\r\n<p dir=\"rtl\" style=\"margin-left:0in;margin-right:0.75in;text-align:left;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>SECRETARIAL</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Develops procedures for and manages the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Develops and carries out procedures for general office systems, such as office building security, telephone system and messaging, in/out board, etc.  </span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Plans and oversees a system for maintenance of:</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Inventory records, insurance records, etc., along with the Program Director and/or immediate supervisor.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Personnel Files for every employee and volunteers.  Program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, etc.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Office machines, computers, fax, copy machines, and office furniture in collaboration with the Program Director and/or immediate supervisor.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Office supplies.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Program keys and key check-out system; including tracking, sign-out and return of keys n cooperation with the Program Director and/or immediate supervisor.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Produces correspondence, reports, meeting minutes, agendas, etc.Provides word processing services and assistance on putting together a regular program newsletter.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Supports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Assists with meeting logistics, such as child care arrangements, snacks, room set-up, etc.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Provides support for staff meetings, training and other events as needed and/or requested.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Receives and processes accident reports and contacts the Program Director immediately upon receipt of such reports.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Assists Program Director in all aspects of program administration, as required. </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Assists managers/specialist/coordinators/supervisors, etc., as necessary to support program operations.</span></span></li>\r\n</ul>\r\n\r\n<p dir=\"rtl\" style=\"margin-left:0in;margin-right:0.75in;text-align:left;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> </span></span><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>Accounts Receivable</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Contacts parents to receive income verification for parent co-pay program.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Determines parents’ responsibility for parent co-pay fees according to program guidelines.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Collects and receipts parent fees that are collected from Head Start families.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Maintains an on-going record of all payments received and deposited funds.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Completes all reports for School Readiness program and MERIDEN YMCA reporting procedures.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:-5.75in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>In-Kind</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Tallies monthly in-kind contributions and submits with primary source documentation to Fiscal on a monthly basis for tracking.  Audits primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed.  Provides training and technical assistance to staff on what is acceptable.    </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Reviews the weekly Financial Detail Transaction Reports and makes corrections with the Program Director weekly.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Provides all information requested on a timely basis for the program audit.  Participates in the MERIDEN YMCA audit as requested.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>EXAMPLES OF GENERAL JOB DUTIES</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> </strong></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Understands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Attends all workshops and meetings as deemed necessary by the immediate supervisor.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Attends all required staff and parent meetings and activities.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Responsible for understanding Head Start Performance Standards and local child care licensing regulations.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Expected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.   </span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Positively promotes Head Start in the community.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Maintains strict confidentiality with respect to Head Start children, families and staff in accordance with established policies and procedures.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Becomes thoroughly familiar with MERIDEN YMCA Employee Handbook, MERIDEN YMCA Head Start Operations Manual and all other MERIDEN YMCA handbooks, manuals and resources and adheres to them.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">THIS POSITION WILL BE CROSS-TRAINED TO FILL-IN FOR THE FOLLOWING SPECIFIC </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">DUTIES WHICH ARE ASSIGNED AS PRIMARY SPECIFIC DUTIES TO ANOTHER JOB </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">TITLE</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>Payroll </strong></span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ensures all timesheets are received every two weeks.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ensures each timesheet has the appropriate signatures.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Completes follow-up on timesheets missing information, inaccurate calculations or missing signatures.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Checks addition on timesheets.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ensures that overtime calculations are correct and have approval.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Tracks leave balances to ensure that staff requesting paid leave have available hours before submitting timesheets to Fiscal.   Corrects any errors and has employee initial any changes made.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> Distributes payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts are paid and that all employees have received a check, as appropriate.  Has employees sign for checks and maintains a check distribution log.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">PERFORMS OTHER DUTIES AS ASSIGNED</span></span></p>\r\n\r\n<p><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>SUPERVISION EXERCISED</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Immediate supervision means those employees the position assigns, directs and evaluates. </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>Position supervised:       </strong>Program Director</span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Provides content area supervision, training and technical assistance to all agency staff.</span></span></li>\r\n</ul>\r\n\r\n<p> </p>\r\n\r\n<ul>\r\n\t<li dir=\"rtl\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> PERSONAL CONTACT</strong></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>Major internal and external contacts</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong><u>Internal</u></strong>                                                                 <strong><u>External</u></strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">See Organizational Chart                          Vendors/Suppliers– as needed           </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">                                                                  MERIDEN YMCA Healthcare provider – as </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">                                                                  needed</span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">                                                                  Worker’s Comp insurance provider – as needed</span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> </strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>E.   DECISIONS AND COMMITMENTS</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>This section will describe the kinds and impact of decisions and commitments; the <strong>effects, influence and significance of these decisions; the consequence of error and the limitation of the finality of decision-making.</strong></strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> Decisions and commitments involving the fiscal operations are very important and affect the educational program and continued funding of the program.  Following the guidelines and the regulations of the program are of the utmost importance to ensuring accountability for federal funds.</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> Supervisor decisions regarding staff are important to ensure compliance with the agency Personnel Policies and Procedures, to ensure good management, and protect the employee rights.  </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"> </span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>F.   SUPERVISION RECEIVED</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">The job description and the content area work plan serve as a guideline.  Assistance is received from other agency staff as needed.  Outside assistance can be received from other related resources.  Head Start effectively uses the teamwork approach.  All content areas are interwoven so as to better assist and support families.  The immediate supervisor is responsible for appraisals of this position.<strong> </strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong> </strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>G.  KNOWLEDGE AND ABILITIES</strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong><u>Knowledge</u>:  </strong>Familiar with Head Start philosophy, goals and applicable fiscal and grants management regulations.  Hands on experience in purchasing, payroll, basic accounting and coding procedures, and preparation of Excel spreadsheets required.  Use of e-mail to transmit payroll and other data.  Knowledge of local area’s resources, languages and customs helpful.</span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong><u>Abilities</u>:</strong>  Ability to handle multiple tasks and to work with outside agencies.  Ability to accurately enter and transmit payroll information within established timelines.  Ability to<br />\r\ncommunicate effectively both verbally and in writing and to work well with others in a team environment.  Ability to represent Head Start positively to the community and with parents and families at all times.  Ability to learn and manage human resources and inventory systems.</span></span><br />\r\n </p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>LANGUAGE SKILLS</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to communicate ideas and instructions orally and in writing.  </span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to speak, read and write English well enough to understand and be understood by others.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to write reports and business correspondence.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to read, analyze, and interpret general business journals and technical procedures.</span></span></li>\r\n</ul>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to speak before groups of individuals.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Some Bilingual fluency helpful (English/Spanish or English and other languages present in the local area).</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>MATHEMATICAL SKILLS</strong></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to calculate figures and amounts such as discounts, percentages and overtime.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>REASONING SKILLS</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to define problems, collect data, establish facts, and draw valid conclusions.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to interpret an extensive variety of instructions.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to summarize conclusions and instructions, then make recommendations and develop implementation strategies.</span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\"><strong>OTHER SKILLS AND ABILITIES</strong></span></span></p>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to exhibit patience and tact when communicating with parents, staff, management, vendors and the public.</span></span></li>\r\n\t<li><span style=\"font-family:Georgia, serif;\"><span style=\"font-size:12px;\">Ability to project professionalism in conducting daily activities.</span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;\"> </p>",
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"googleJobJson": "{\"@context\":\"https://schema.org/\",\"@type\":\"JobPosting\",\"title\":\"Head Start Office Manager\",\"identifier\":\"J0LG88107323\",\"url\":\"https://www.paycomonline.net/v4/ats/web.php/portal/B1EC6B8434B39D017C89A0626E9B3E7A/jobs/107323\",\"image\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=B1EC6B8434B39D017C89A0626E9B3E7A\",\"baseSalary\":{\"@type\":\"MonetaryAmount\",\"currency\":\"USD\",\"value\":{\"@type\":\"QuantitativeValue\",\"minValue\":20,\"maxValue\":24,\"unitText\":\"\"}},\"datePosted\":\"2023-08-09\",\"description\":\"Job DetailsJob Location: Meriden YMCA Head Start - Meriden, CT 06450Position Type: Full TimeSalary Range: $20.00 - $24.00 HourlyThis position is responsible for the human resources activities of the program including personnel files, ensuring orientation and tracking of staff.  Performs all duties as required by the Program Director and/or immediate supervisor and other duties as assigned relating to the administrative component including, policy and procedure updates, typing, word processing, faxing, acting as receptionist and other clerical duties. \\r\\n\\r\\n \\r\\n\\r\\n DUTIES AND RESPONSIBILITIES OF THE POSITION\\r\\n\\r\\nDuties of the position are described in major functional areas listed below.  Additional duties may Be assigned.\\r\\n\\r\\nHUMAN RESOURCES\\r\\n\\r\\n\\r\\n\\tSets up a system for establishing and maintaining a personnel file for every employee.  \\r\\n\\tWorks with the Fiscal Manager to ensure that files are complete and up to date.  Ensures that file include criminal record checks that are clear for all employees and regular volunteers.\\r\\n\\t Assists with interviews by contacting interview team members, as requested, ensuring forms and space are available.  Schedules appointments for job applicants, prepares interview packets and materials, etc., to support hiring supervisor. \\r\\n\\tResponsible for new hire paperwork and ensuring that there is an orientation.  \\r\\n\\tResponsible for filing job jackets with posting/advertisement, applications and screening materials for all new positions filled.\\r\\n\\tResponsible for setting up hiring files for hired employees.\\r\\n\\tKeeps up to date staff checklist on all employees including name, job title, status (temporarily, part-time), date of hire, date of termination, required trainings, certifications, credentials, etc.\\r\\n\\tMaintains health-related personnel information for each employee in a separate personnel file folder and in a separate drawer/cabinet than that holding the other personnel files.\\r\\n\\tDetermines, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits.  Provides necessary information on behalf of MERIDEN YMCA to support application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office.\\r\\n\\tReviews and knows the agency employee recruitment and selection procedures to ensure consistence and compliance with EEO, legal hiring and internal policies and procedures.\\r\\n\\tUses the MERIDEN YMCA Hiring and Termination Manual.  \\r\\n\\tStays up-to-date on federal, state and local regulations on labor laws, Fair Labor Standards Act, Americans with Disabilities, Family Medical Leave Act and other regulations pertaining to personnel.\\r\\n\\tCoaches, counsels and arranges for training of employees (supervisory and non-supervisory), as appropriate, in implementation and management of Human Resources policies and procedures, such as leave policy, benefits, performance appraisal process, employee discipline, etc.  \\r\\n\\tDevelops and provides regular orientation training to all new staff.  \\r\\n\\tEnsures that continuing education needs of staff are met by meeting periodically with all supervisory staff and reviewing employee needs.\\r\\n\\tEvaluates and manages strategies and processes to attract and retain employees.\\r\\n\\tSolicits parents and guardians of enrolled and past enrollees of Head Start for employment.\\r\\n\\tProvides training and technical assistance and information to employees regarding interpretation of agency human resources and procedures.\\r\\n\\tServes as the lead and key point of contact for the agency criminal records check procedure program.\\r\\n\\r\\n\\r\\nSECRETARIAL\\r\\n\\r\\n\\r\\n\\tDevelops procedures for and manages the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc.\\r\\n\\tDevelops and carries out procedures for general office systems, such as office building security, telephone system and messaging, in/out board, etc.  \\r\\n\\tPlans and oversees a system for maintenance of:\\r\\n\\tInventory records, insurance records, etc., along with the Program Director and/or immediate supervisor.\\r\\n\\tPersonnel Files for every employee and volunteers.  Program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, etc.\\r\\n\\tOffice machines, computers, fax, copy machines, and office furniture in collaboration with the Program Director and/or immediate supervisor.\\r\\n\\tOffice supplies.\\r\\n\\tProgram keys and key check-out system; including tracking, sign-out and return of keys n cooperation with the Program Director and/or immediate supervisor.\\r\\n\\tProduces correspondence, reports, meeting minutes, agendas, etc.Provides word processing services and assistance on putting together a regular program newsletter.\\r\\n\\tSupports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information.  \\r\\n\\tAssists with meeting logistics, such as child care arrangements, snacks, room set-up, etc.\\r\\n\\tProvides support for staff meetings, training and other events as needed and/or requested.\\r\\n\\tReceives and processes accident reports and contacts the Program Director immediately upon receipt of such reports.\\r\\n\\tAssists Program Director in all aspects of program administration, as required. \\r\\n\\tAssists managers/specialist/coordinators/supervisors, etc., as necessary to support program operations.\\r\\n\\r\\n\\r\\n Accounts Receivable\\r\\n\\r\\n\\r\\n\\tContacts parents to receive income verification for parent co-pay program.\\r\\n\\tDetermines parents’ responsibility for parent co-pay fees according to program guidelines.\\r\\n\\tCollects and receipts parent fees that are collected from Head Start families.\\r\\n\\tMaintains an on-going record of all payments received and deposited funds.\\r\\n\\tCompletes all reports for School Readiness program and MERIDEN YMCA reporting procedures.\\r\\n\\r\\n\\r\\nIn-Kind\\r\\n\\r\\n\\r\\n\\tTallies monthly in-kind contributions and submits with primary source documentation to Fiscal on a monthly basis for tracking.  Audits primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed.  Provides training and technical assistance to staff on what is acceptable.    \\r\\n\\tReviews the weekly Financial Detail Transaction Reports and makes corrections with the Program Director weekly.\\r\\n\\tProvides all information requested on a timely basis for the program audit.  Participates in the MERIDEN YMCA audit as requested.\\r\\n\\r\\n\\r\\nEXAMPLES OF GENERAL JOB DUTIES\\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\tUnderstands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.\\r\\n\\tAttends all workshops and meetings as deemed necessary by the immediate supervisor.\\r\\n\\tAttends all required staff and parent meetings and activities.\\r\\n\\tResponsible for understanding Head Start Performance Standards and local child care licensing regulations.\\r\\n\\tExpected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.   \\r\\n\\tPositively promotes Head Start in the community.\\r\\n\\tMaintains strict confidentiality with respect to Head Start children, families and staff in accordance with established policies and procedures.\\r\\n\\tBecomes thoroughly familiar with MERIDEN YMCA Employee Handbook, MERIDEN YMCA Head Start Operations Manual and all other MERIDEN YMCA handbooks, manuals and resources and adheres to them.\\r\\n\\tTHIS POSITION WILL BE CROSS-TRAINED TO FILL-IN FOR THE FOLLOWING SPECIFIC \\r\\n\\tDUTIES WHICH ARE ASSIGNED AS PRIMARY SPECIFIC DUTIES TO ANOTHER JOB \\r\\n\\tTITLE\\r\\n\\tPayroll \\r\\n\\tEnsures all timesheets are received every two weeks.\\r\\n\\tEnsures each timesheet has the appropriate signatures.\\r\\n\\tCompletes follow-up on timesheets missing information, inaccurate calculations or missing signatures.\\r\\n\\tChecks addition on timesheets.\\r\\n\\tEnsures that overtime calculations are correct and have approval.\\r\\n\\tTracks leave balances to ensure that staff requesting paid leave have available hours before submitting timesheets to Fiscal.   Corrects any errors and has employee initial any changes made.\\r\\n\\t Distributes payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts are paid and that all employees have received a check, as appropriate.  Has employees sign for checks and maintains a check distribution log.\\r\\n\\r\\n\\r\\nPERFORMS OTHER DUTIES AS ASSIGNED\\r\\n\\r\\nSUPERVISION EXERCISED\\r\\n\\r\\nImmediate supervision means those employees the position assigns, directs and evaluates. \\r\\n\\r\\nPosition supervised:       Program Director\\r\\n\\r\\n\\r\\n\\tProvides content area supervision, training and technical assistance to all agency staff.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\t PERSONAL CONTACT\\r\\n\\r\\n\\r\\nMajor internal and external contacts\\r\\n\\r\\n \\r\\n\\r\\nInternal                                                                 External\\r\\n\\r\\nSee Organizational Chart                          Vendors/Suppliers– as needed           \\r\\n\\r\\n                                                                  MERIDEN YMCA Healthcare provider – as \\r\\n\\r\\n                                                                  needed\\r\\n\\r\\n                                                                  Worker’s Comp insurance provider – as needed\\r\\n\\r\\n \\r\\n\\r\\nE.   DECISIONS AND COMMITMENTS\\r\\n\\r\\nThis section will describe the kinds and impact of decisions and commitments; the effects, influence and significance of these decisions; the consequence of error and the limitation of the finality of decision-making.\\r\\n\\r\\n Decisions and commitments involving the fiscal operations are very important and affect the educational program and continued funding of the program.  Following the guidelines and the regulations of the program are of the utmost importance to ensuring accountability for federal funds.\\r\\n\\r\\n Supervisor decisions regarding staff are important to ensure compliance with the agency Personnel Policies and Procedures, to ensure good management, and protect the employee rights.  \\r\\n\\r\\n \\r\\n\\r\\nF.   SUPERVISION RECEIVED\\r\\n\\r\\nThe job description and the content area work plan serve as a guideline.  Assistance is received from other agency staff as needed.  Outside assistance can be received from other related resources.  Head Start effectively uses the teamwork approach.  All content areas are interwoven so as to better assist and support families.  The immediate supervisor is responsible for appraisals of this position. \\r\\n\\r\\n \\r\\n\\r\\nG.  KNOWLEDGE AND ABILITIES\\r\\n\\r\\nKnowledge:  Familiar with Head Start philosophy, goals and applicable fiscal and grants management regulations.  Hands on experience in purchasing, payroll, basic accounting and coding procedures, and preparation of Excel spreadsheets required.  Use of e-mail to transmit payroll and other data.  Knowledge of local area’s resources, languages and customs helpful.\\r\\n\\r\\nAbilities:  Ability to handle multiple tasks and to work with outside agencies.  Ability to accurately enter and transmit payroll information within established timelines.  Ability to\\r\\ncommunicate effectively both verbally and in writing and to work well with others in a team environment.  Ability to represent Head Start positively to the community and with parents and families at all times.  Ability to learn and manage human resources and inventory systems.\\r\\n \\r\\n\\r\\nLANGUAGE SKILLS\\r\\n\\r\\n\\r\\n\\tAbility to communicate ideas and instructions orally and in writing.  \\r\\n\\tAbility to speak, read and write English well enough to understand and be understood by others.\\r\\n\\tAbility to write reports and business correspondence.\\r\\n\\tAbility to read, analyze, and interpret general business journals and technical procedures.\\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to speak before groups of individuals.\\r\\n\\tSome Bilingual fluency helpful (English/Spanish or English and other languages present in the local area).\\r\\n\\tMATHEMATICAL SKILLS\\r\\n\\tAbility to calculate figures and amounts such as discounts, percentages and overtime.\\r\\n\\tAbility to produce and interpret graphs, charts, spreadsheets and other mathematical reports.\\r\\n\\r\\n\\r\\nREASONING SKILLS\\r\\n\\r\\n\\r\\n\\tAbility to define problems, collect data, establish facts, and draw valid conclusions.\\r\\n\\tAbility to interpret an extensive variety of instructions.\\r\\n\\tAbility to summarize conclusions and instructions, then make recommendations and develop implementation strategies.\\r\\n\\tAbility to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required.\\r\\n\\r\\n\\r\\nOTHER SKILLS AND ABILITIES\\r\\n\\r\\n\\r\\n\\tAbility to exhibit patience and tact when communicating with parents, staff, management, vendors and the public.\\r\\n\\tAbility to project professionalism in conducting daily activities.\\r\\n\\r\\n\\r\\n QualificationsEDUCATION AND EXPERIENCE\\r\\n\\r\\nMinimum requirements are a high school diploma or GED with some relevant experience in purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred.  The individual must possess a sound working knowledge of Microsoft Excel.  The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.  \\r\\n\\r\\n If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.\\r\\n\\r\\n Bilingual preferred (English/Spanish or English and other languages present in the local area).  \\r\\n\\r\\nAcceptable tuberculosis screening results, a clear criminal records check (including child abuse registry check if required by state regulations) and an initial health exam are required post job offer and prior to employment.   To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA.  Current and former Head Start parents will receive preference for employment vacancies for which they are qualified. \\r\\n\\r\\n\\r\\n\\tPHYSICAL DEMANDS AND WORKING CONDITIONS\\r\\n\\r\\n\\r\\n\\r\\n\\tOccasional need to lift typical office items, including small furniture, some equipment, boxes, etc.\\r\\n\\tMay be required to lift up to 20 pounds.\\r\\n\\tSome exposure to communicable diseases.\\r\\n\\tTravel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.  \\r\\n\\tNoise level in work environment may be moderate to loud.\\r\\n\\tMust be available, as requested, for a variety of evening and weekend meetings as well as social and community events.  \\r\\n\\tThe requirements of your Job Description are important in providing services to children and families, and for keeping you, children and co-workers safe during the work day.  If you are unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director. \\r\\n\",\"responsibilities\":\"This position is responsible for the human resources activities of the program including personnel files, ensuring orientation and tracking of staff.  Performs all duties as required by the Program Director and/or immediate supervisor and other duties as assigned relating to the administrative component including, policy and procedure updates, typing, word processing, faxing, acting as receptionist and other clerical duties. \\r\\n\\r\\n \\r\\n\\r\\n DUTIES AND RESPONSIBILITIES OF THE POSITION\\r\\n\\r\\nDuties of the position are described in major functional areas listed below.  Additional duties may Be assigned.\\r\\n\\r\\nHUMAN RESOURCES\\r\\n\\r\\n\\r\\n\\tSets up a system for establishing and maintaining a personnel file for every employee.  \\r\\n\\tWorks with the Fiscal Manager to ensure that files are complete and up to date.  Ensures that file include criminal record checks that are clear for all employees and regular volunteers.\\r\\n\\t Assists with interviews by contacting interview team members, as requested, ensuring forms and space are available.  Schedules appointments for job applicants, prepares interview packets and materials, etc., to support hiring supervisor. \\r\\n\\tResponsible for new hire paperwork and ensuring that there is an orientation.  \\r\\n\\tResponsible for filing job jackets with posting/advertisement, applications and screening materials for all new positions filled.\\r\\n\\tResponsible for setting up hiring files for hired employees.\\r\\n\\tKeeps up to date staff checklist on all employees including name, job title, status (temporarily, part-time), date of hire, date of termination, required trainings, certifications, credentials, etc.\\r\\n\\tMaintains health-related personnel information for each employee in a separate personnel file folder and in a separate drawer/cabinet than that holding the other personnel files.\\r\\n\\tDetermines, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits.  Provides necessary information on behalf of MERIDEN YMCA to support application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office.\\r\\n\\tReviews and knows the agency employee recruitment and selection procedures to ensure consistence and compliance with EEO, legal hiring and internal policies and procedures.\\r\\n\\tUses the MERIDEN YMCA Hiring and Termination Manual.  \\r\\n\\tStays up-to-date on federal, state and local regulations on labor laws, Fair Labor Standards Act, Americans with Disabilities, Family Medical Leave Act and other regulations pertaining to personnel.\\r\\n\\tCoaches, counsels and arranges for training of employees (supervisory and non-supervisory), as appropriate, in implementation and management of Human Resources policies and procedures, such as leave policy, benefits, performance appraisal process, employee discipline, etc.  \\r\\n\\tDevelops and provides regular orientation training to all new staff.  \\r\\n\\tEnsures that continuing education needs of staff are met by meeting periodically with all supervisory staff and reviewing employee needs.\\r\\n\\tEvaluates and manages strategies and processes to attract and retain employees.\\r\\n\\tSolicits parents and guardians of enrolled and past enrollees of Head Start for employment.\\r\\n\\tProvides training and technical assistance and information to employees regarding interpretation of agency human resources and procedures.\\r\\n\\tServes as the lead and key point of contact for the agency criminal records check procedure program.\\r\\n\\r\\n\\r\\nSECRETARIAL\\r\\n\\r\\n\\r\\n\\tDevelops procedures for and manages the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc.\\r\\n\\tDevelops and carries out procedures for general office systems, such as office building security, telephone system and messaging, in/out board, etc.  \\r\\n\\tPlans and oversees a system for maintenance of:\\r\\n\\tInventory records, insurance records, etc., along with the Program Director and/or immediate supervisor.\\r\\n\\tPersonnel Files for every employee and volunteers.  Program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, etc.\\r\\n\\tOffice machines, computers, fax, copy machines, and office furniture in collaboration with the Program Director and/or immediate supervisor.\\r\\n\\tOffice supplies.\\r\\n\\tProgram keys and key check-out system; including tracking, sign-out and return of keys n cooperation with the Program Director and/or immediate supervisor.\\r\\n\\tProduces correspondence, reports, meeting minutes, agendas, etc.Provides word processing services and assistance on putting together a regular program newsletter.\\r\\n\\tSupports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information.  \\r\\n\\tAssists with meeting logistics, such as child care arrangements, snacks, room set-up, etc.\\r\\n\\tProvides support for staff meetings, training and other events as needed and/or requested.\\r\\n\\tReceives and processes accident reports and contacts the Program Director immediately upon receipt of such reports.\\r\\n\\tAssists Program Director in all aspects of program administration, as required. \\r\\n\\tAssists managers/specialist/coordinators/supervisors, etc., as necessary to support program operations.\\r\\n\\r\\n\\r\\n Accounts Receivable\\r\\n\\r\\n\\r\\n\\tContacts parents to receive income verification for parent co-pay program.\\r\\n\\tDetermines parents’ responsibility for parent co-pay fees according to program guidelines.\\r\\n\\tCollects and receipts parent fees that are collected from Head Start families.\\r\\n\\tMaintains an on-going record of all payments received and deposited funds.\\r\\n\\tCompletes all reports for School Readiness program and MERIDEN YMCA reporting procedures.\\r\\n\\r\\n\\r\\nIn-Kind\\r\\n\\r\\n\\r\\n\\tTallies monthly in-kind contributions and submits with primary source documentation to Fiscal on a monthly basis for tracking.  Audits primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed.  Provides training and technical assistance to staff on what is acceptable.    \\r\\n\\tReviews the weekly Financial Detail Transaction Reports and makes corrections with the Program Director weekly.\\r\\n\\tProvides all information requested on a timely basis for the program audit.  Participates in the MERIDEN YMCA audit as requested.\\r\\n\\r\\n\\r\\nEXAMPLES OF GENERAL JOB DUTIES\\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\tUnderstands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.\\r\\n\\tAttends all workshops and meetings as deemed necessary by the immediate supervisor.\\r\\n\\tAttends all required staff and parent meetings and activities.\\r\\n\\tResponsible for understanding Head Start Performance Standards and local child care licensing regulations.\\r\\n\\tExpected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.   \\r\\n\\tPositively promotes Head Start in the community.\\r\\n\\tMaintains strict confidentiality with respect to Head Start children, families and staff in accordance with established policies and procedures.\\r\\n\\tBecomes thoroughly familiar with MERIDEN YMCA Employee Handbook, MERIDEN YMCA Head Start Operations Manual and all other MERIDEN YMCA handbooks, manuals and resources and adheres to them.\\r\\n\\tTHIS POSITION WILL BE CROSS-TRAINED TO FILL-IN FOR THE FOLLOWING SPECIFIC \\r\\n\\tDUTIES WHICH ARE ASSIGNED AS PRIMARY SPECIFIC DUTIES TO ANOTHER JOB \\r\\n\\tTITLE\\r\\n\\tPayroll \\r\\n\\tEnsures all timesheets are received every two weeks.\\r\\n\\tEnsures each timesheet has the appropriate signatures.\\r\\n\\tCompletes follow-up on timesheets missing information, inaccurate calculations or missing signatures.\\r\\n\\tChecks addition on timesheets.\\r\\n\\tEnsures that overtime calculations are correct and have approval.\\r\\n\\tTracks leave balances to ensure that staff requesting paid leave have available hours before submitting timesheets to Fiscal.   Corrects any errors and has employee initial any changes made.\\r\\n\\t Distributes payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts are paid and that all employees have received a check, as appropriate.  Has employees sign for checks and maintains a check distribution log.\\r\\n\\r\\n\\r\\nPERFORMS OTHER DUTIES AS ASSIGNED\\r\\n\\r\\nSUPERVISION EXERCISED\\r\\n\\r\\nImmediate supervision means those employees the position assigns, directs and evaluates. \\r\\n\\r\\nPosition supervised:       Program Director\\r\\n\\r\\n\\r\\n\\tProvides content area supervision, training and technical assistance to all agency staff.\\r\\n\\r\\n\\r\\n \\r\\n\\r\\n\\r\\n\\t PERSONAL CONTACT\\r\\n\\r\\n\\r\\nMajor internal and external contacts\\r\\n\\r\\n \\r\\n\\r\\nInternal                                                                 External\\r\\n\\r\\nSee Organizational Chart                          Vendors/Suppliers– as needed           \\r\\n\\r\\n                                                                  MERIDEN YMCA Healthcare provider – as \\r\\n\\r\\n                                                                  needed\\r\\n\\r\\n                                                                  Worker’s Comp insurance provider – as needed\\r\\n\\r\\n \\r\\n\\r\\nE.   DECISIONS AND COMMITMENTS\\r\\n\\r\\nThis section will describe the kinds and impact of decisions and commitments; the effects, influence and significance of these decisions; the consequence of error and the limitation of the finality of decision-making.\\r\\n\\r\\n Decisions and commitments involving the fiscal operations are very important and affect the educational program and continued funding of the program.  Following the guidelines and the regulations of the program are of the utmost importance to ensuring accountability for federal funds.\\r\\n\\r\\n Supervisor decisions regarding staff are important to ensure compliance with the agency Personnel Policies and Procedures, to ensure good management, and protect the employee rights.  \\r\\n\\r\\n \\r\\n\\r\\nF.   SUPERVISION RECEIVED\\r\\n\\r\\nThe job description and the content area work plan serve as a guideline.  Assistance is received from other agency staff as needed.  Outside assistance can be received from other related resources.  Head Start effectively uses the teamwork approach.  All content areas are interwoven so as to better assist and support families.  The immediate supervisor is responsible for appraisals of this position. \\r\\n\\r\\n \\r\\n\\r\\nG.  KNOWLEDGE AND ABILITIES\\r\\n\\r\\nKnowledge:  Familiar with Head Start philosophy, goals and applicable fiscal and grants management regulations.  Hands on experience in purchasing, payroll, basic accounting and coding procedures, and preparation of Excel spreadsheets required.  Use of e-mail to transmit payroll and other data.  Knowledge of local area’s resources, languages and customs helpful.\\r\\n\\r\\nAbilities:  Ability to handle multiple tasks and to work with outside agencies.  Ability to accurately enter and transmit payroll information within established timelines.  Ability to\\r\\ncommunicate effectively both verbally and in writing and to work well with others in a team environment.  Ability to represent Head Start positively to the community and with parents and families at all times.  Ability to learn and manage human resources and inventory systems.\\r\\n \\r\\n\\r\\nLANGUAGE SKILLS\\r\\n\\r\\n\\r\\n\\tAbility to communicate ideas and instructions orally and in writing.  \\r\\n\\tAbility to speak, read and write English well enough to understand and be understood by others.\\r\\n\\tAbility to write reports and business correspondence.\\r\\n\\tAbility to read, analyze, and interpret general business journals and technical procedures.\\r\\n\\r\\n\\r\\n\\r\\n\\tAbility to speak before groups of individuals.\\r\\n\\tSome Bilingual fluency helpful (English/Spanish or English and other languages present in the local area).\\r\\n\\tMATHEMATICAL SKILLS\\r\\n\\tAbility to calculate figures and amounts such as discounts, percentages and overtime.\\r\\n\\tAbility to produce and interpret graphs, charts, spreadsheets and other mathematical reports.\\r\\n\\r\\n\\r\\nREASONING SKILLS\\r\\n\\r\\n\\r\\n\\tAbility to define problems, collect data, establish facts, and draw valid conclusions.\\r\\n\\tAbility to interpret an extensive variety of instructions.\\r\\n\\tAbility to summarize conclusions and instructions, then make recommendations and develop implementation strategies.\\r\\n\\tAbility to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required.\\r\\n\\r\\n\\r\\nOTHER SKILLS AND ABILITIES\\r\\n\\r\\n\\r\\n\\tAbility to exhibit patience and tact when communicating with parents, staff, management, vendors and the public.\\r\\n\\tAbility to project professionalism in conducting daily activities.\\r\\n\\r\\n\\r\\n \",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"MERIDEN NEW BRITAIN BERLIN YOUNG MENS\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=B1EC6B8434B39D017C89A0626E9B3E7A\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"398 Liberty Street\",\"addressLocality\":\"Meriden\",\"addressRegion\":\"CT\",\"postalCode\":6450,\"addressCountry\":\"USA\"}},\"qualifications\":\"EDUCATION AND EXPERIENCE\\r\\n\\r\\nMinimum requirements are a high school diploma or GED with some relevant experience in purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred.  The individual must possess a sound working knowledge of Microsoft Excel.  The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.  \\r\\n\\r\\n If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.\\r\\n\\r\\n Bilingual preferred (English/Spanish or English and other languages present in the local area).  \\r\\n\\r\\nAcceptable tuberculosis screening results, a clear criminal records check (including child abuse registry check if required by state regulations) and an initial health exam are required post job offer and prior to employment.   To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA.  Current and former Head Start parents will receive preference for employment vacancies for which they are qualified. \\r\\n\\r\\n\\r\\n\\tPHYSICAL DEMANDS AND WORKING CONDITIONS\\r\\n\\r\\n\\r\\n\\r\\n\\tOccasional need to lift typical office items, including small furniture, some equipment, boxes, etc.\\r\\n\\tMay be required to lift up to 20 pounds.\\r\\n\\tSome exposure to communicable diseases.\\r\\n\\tTravel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.  \\r\\n\\tNoise level in work environment may be moderate to loud.\\r\\n\\tMust be available, as requested, for a variety of evening and weekend meetings as well as social and community events.  \\r\\n\\tThe requirements of your Job Description are important in providing services to children and families, and for keeping you, children and co-workers safe during the work day.  If you are unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director. \\r\\n\",\"experienceRequirements\":\"EDUCATION AND EXPERIENCE\\r\\n\\r\\nMinimum requirements are a high school diploma or GED with some relevant experience in purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred.  The individual must possess a sound working knowledge of Microsoft Excel.  The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.  \\r\\n\\r\\n If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.\\r\\n\\r\\n Bilingual preferred (English/Spanish or English and other languages present in the local area).  \\r\\n\\r\\nAcceptable tuberculosis screening results, a clear criminal records check (including child abuse registry check if required by state regulations) and an initial health exam are required post job offer and prior to employment.   To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA.  Current and former Head Start parents will receive preference for employment vacancies for which they are qualified. \\r\\n\\r\\n\\r\\n\\tPHYSICAL DEMANDS AND WORKING CONDITIONS\\r\\n\\r\\n\\r\\n\\r\\n\\tOccasional need to lift typical office items, including small furniture, some equipment, boxes, etc.\\r\\n\\tMay be required to lift up to 20 pounds.\\r\\n\\tSome exposure to communicable diseases.\\r\\n\\tTravel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.  \\r\\n\\tNoise level in work environment may be moderate to loud.\\r\\n\\tMust be available, as requested, for a variety of evening and weekend meetings as well as social and community events.  \\r\\n\\tThe requirements of your Job Description are important in providing services to children and families, and for keeping you, children and co-workers safe during the work day.  If you are unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director. \\r\\n\",\"validThrough\":\"-0001-11-30\"}",
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"qualifications": "<p style=\"margin-left:0.75in;margin-right:0in;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><strong><span style=\"color:#000000;\">EDUCATION AND EXPERIENCE</span></strong></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Minimum requirements are a high school diploma or GED with some relevant experience in <span style=\"color:#000000;\">purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred.  The individual must possess a sound working knowledge of Microsoft </span><span style=\"color:#000000;\">Excel.  The position must have the ability to manage numerous tasks, possess good </span><span style=\"color:#000000;\">organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.  </span></span></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\"> <span style=\"color:#000000;\">If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.</span></span></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\"> <span style=\"color:#000000;\">Bilingual preferred (English/Spanish or English and other languages present in the local area).  </span></span></span></span></p>\r\n\r\n<p style=\"margin-left:0.75in;margin-right:0in;text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Acceptable tuberculosis screening results, a clear criminal records check (including child abuse r<span style=\"color:#000000;\">egistry check if required by state regulations) and an initial health exam are required post job offer and prior to employment.   To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA.  Current and former Head Start parents will receive preference for employment vacancies for which they are qualified. </span></span></span></span></p>\r\n\r\n<ol>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\"><strong>PHYSICAL DEMANDS AND WORKING CONDITIONS</strong></span></span></span></li>\r\n</ol>\r\n\r\n<ul>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Occasional need to lift typical office items, including small furniture, some equipment, boxes, etc.</span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">May be required to lift up to 20 pounds.</span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Some exposure to communicable diseases.</span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Travel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.  </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Noise level in work environment may be moderate to loud.</span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><span style=\"color:#000000;\">Must be available, as requested, for a variety of evening and weekend meetings as well as social and community events.  </span></span></span></li>\r\n\t<li style=\"text-align:justify;\"><span style=\"font-size:12px;\"><span style=\"font-family:Georgia, serif;\"><strong><span style=\"color:#000000;\"><span style=\"color:#000000;\">The requirements of your Job Description are important in providing services to children and </span></span></strong><span style=\"color:#000000;\">families, and for keeping you, children and co-workers safe during the work day.  If you are </span><span style=\"color:#000000;\">unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director. </span></span></span></li>\r\n</ul>",
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