Assistant Property Manager

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    "requisitionDescription": "<div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.49.19/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Within the spirit of &ldquo;Making People&rsquo;s Dreams Come True,&rdquo; the Assistant Property Manager is responsible for maximizing the value of owned property consistent with The Villages objectives. This position is responsible for the coordination of general administrative and reporting functions for the financial and physical operations of the property while delivering Raving Fans Customer Service to internal and external customers.</span></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong>Full-Time, Onsite Position</strong><br></span></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong><u>Benefits for Full-Time Positions:</u></strong><br>Medical (HSA/FSA), Dental and Vision Insurance | 401k and/or ROTH | PTO &amp; Paid Holidays | Basic Life &amp; AD&amp;D | The Villages&reg; Charter School eligibility | and much more!</span></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong><u>Responsibilities:</u></strong></span></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Tenant Charges Review &amp; Posting</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Monthly late fee reports, monthly CPI and scheduled rent increase reports, monthly percentage rent reports</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review, validate, and present to Property Manager</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Liaison between Property Management and Accounting to post charges of appropriate reports at Property Manager&#39;s direction</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Accounts Receivable (A/R)</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review and identify past due balances on A/R Reports</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Facilitate delivery of default notices</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Monitor tenant ledgers</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review and reconcile tenant statements</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Real Estate Tax Billing</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review, validate, and prepare annual real estate tax billing documents</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Facilitate delivery of annual real estate tax invoices</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Insurance Compliance</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review, validate, and present monthly insurance reports to Property Manager</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Facilitate delivery of default notices</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Sales Report Compliance</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Review, validate, and present monthly sales reports to Property Manager</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Facilitate deliver of default notices</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Lease Administration &amp; Tenant Relations</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Establish and maintain positive working relationships with Tenants to ensure a high level of resident/tenant service and achievement of property goals and objectives</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Work closely with Operations Support staff to ensure critical Facility Maintenance requests are resolved timely and correctly</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Follow up with Tenants on leasing requests made to Property Manager</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Correspond with other business partners, local municipal authorities, etc. to solve tenant issues and/or requests</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Work in conjunction with Property Manager to implement lease administration and property management</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Manage and conduct regular tenant visits to build rapport, identify and address tenant concerns</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Assist with Lease Management, including lease abstract, lease renewal, amendment, assignment, and communication</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Assist with New Lease process by managing workflow of new leases into appropriate ERP software and/or databases; tracks new lease critical dates</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Communications &amp; Meetings</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Schedule and coordinate tenant meetings as needed</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Schedule, coordinate &amp; assist in facilitating New Tenant Kick-Off Meetings</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Maintain property calendar&nbsp;</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Send welcome arrangements as needed</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Actively communicate critical dates relating to the properties</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>CAM Reconciliations and Budgeting</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Support annual budget preparation by gathering appropriate financial statements, reports, schedules, documents</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Support annual budget preparation by understanding financial statements</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Support annual CAM reconciliations by assisting in review of general ledger entries and validate proper bookings of experiences</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'>Facilities Management</span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Coordinate, attend, and perform facility inspections in conjunction with or without Facilities and/or Property Manager when needed. &nbsp;Publish inspection report and applicable communication regarding corrective work.</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Oversee building occupants needs are met</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Execute tenant and vendor communications with excellent customer service</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Manage information related to transfer properties&nbsp;</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Assist with creating facility maintenance and/or repair scopes of work as needed for bid purposes, obtain estimates, review and negotiate terms for contract document processing</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Engage with vendors and request purchase orders as needed</li></ul><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong><u>Supervisory Responsibilities:</u></strong><br>Directly manages assigned vendors/contractors working with the Commercial Property Management Department. &nbsp;Must be available at all times for emergencies as directed</span></p><p><span style='font-family: \"times new roman\", serif; font-size: 16px;'><strong><u>Education/Experience Preferred:</u></strong></span></p><ul><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Associate&#39;s degree from a two-year college or technical school preferred</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Minimum of three (3) or more years related experience and/or training, or equivalent combination of education and experience</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Commercial maintenance experience preferred</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>BOMI, BOMA, ICSC certification preferred</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Applicant must have strong working knowledge and use of MS Office software including Word, Excel, and Outlook</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Strong written and oral communications skills</li><li style='font-family: \"times new roman\", serif; font-size: 16px;'>Applicant is required to have a valid Florida driver&#39;s license with a driving record acceptable to company standards.<br><br></li></ul></div></div></div></div></div></div></div>\n",
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